OGLALA LAKOTA COLLEGE
BOARD PRESENT BOARD ABSENT STAFF PRESENT OTHERS
Delores Dreamer Bennett Sierra Tom Shortbull Lisa Cook
Lawrence Janis Lyle Jack Karlene Janis
Mavis Bad Cob Dennis Brewer Arlene Quist
Lamoine Pulliam Dr. Kim Winkelman
Newton Cummings
Dennis King
Tom Conroy
Eileen Janis
Pheobe Tallman
Elaine Gibbons
PLACE: Piya Wiconi
1. CALL TO ORDER
Mr. Newton Cummings, Chairman, called the meeting to order at 5:15 p.m.
2. INVOCATION
Mr. Dennis King gave the invocation.
3. APPROVAL OF MINUTES
Ms. Eileen Janis made a motion to approve the minutes of the August 22, 2002 Regular Board of Trustees. Mr. Tom Conroy seconded the motion.
Vote: 8 for; Against: 0 Not Voting; 0 Motion Carried
5. FINANCE
Mr. Shortbull presented the Finance Committee Minutes for the BoardÕs approval. (See Appendix I)
Mavis Bad Cob enters meeting at 5:30 p.m.
Phoebe Tallman enters meeting at 5:33 p.m.
Ms. Eileen Janis made a motion to approve the Finance Committee minutes and include Pell and Scholarships into the revenue page. Mr. Dennis King seconded the motion.
Vote: 9 for; Against: 1 Not Voting: 0 Motion Carried
6. PROGRAM/POLICY
Mr. Shortbull presented the Program Policy Committee minutes for the BoardÕs approval. (See Appendix II).
Mr. Tom Conroy made a motion to approve of the Program Policy Committee minutes with corrections. Mr. Lawrence Janis seconded the motion.
Vote: 10 for; Against: 0 Not Voting: 0 Motion Carried
4. PERSONNEL
Mr. Shortbull presented the Personnel Committee Minutes for the BoardÕs approval. (See Appendix III).
Mr. Shortbull also informed the Board that there were some agenda items under Personnel that had not been presented at the September 25th meeting, and were being presented to this Board meeting for Board action.
Ms. Delores Dreamer made a motion to approve the Personnel Committee Minutes. Ms. Mavis Bad Cob seconded the motion.
Vote: 10 for; Against: 0 Not Voting: 0 Motion Carried
Personnel Recommendations
Ms. Karlene Janis presented the Personnel recommendation fore Sherry High Hawk as Welfare to Work Receptionist and Sheralda Mendoza as Secretary for Instuctional Division. (See Attachment A- Item a)
Ms. Eileen Janis made a motion to approve the recommendations to hire Sherry High Hawk and Sheralda Mendoza pending approval of the extention of Welfare to Work Grant. Mr. Tom Conroy seconded the motion.
Vote: 10 for; Against: 0 Not Voting: 0 Motion Carried
Mr. Shortbull presented the recommendation from the Vice President for Instruction to advertise an Assistant to the Vice President for Instruction instead of an Administrative Assistant with this position being put on the DirectorÕs Salary Scale. (See Attachment B)
Mr. Tom Conroy made a motion to advertise an Assistant to the Vice President for Instruction on the DirectorÕs salary scale. Ms. Elaine Gibbons seconded the motion.
Vote: 10 for; Against: 0 Not Voting: 0 Motion Carried
Mr. Shortbull presented the contract renewals for Larry Swalley, Lucille Cottier, Daina Marshall for Welfare to Work. (See Attachment A-Item e)
Ms. Eileen Janis made a motion to approve the contract renewals for Larry Swalley, Lucille Cottier, Diana Marshall for Welfare to Work contigent on the Welfare to Work grant extension. Mr. Lawrence Janis seconded the motion.
Vote: 10 for; Against: 0 Not Voting: 0 Motion Carried
8. REPORTS AND ANNOUNCEMENTS
9. OLD BUSINESS
No Old Business
10. NEW BUSINESS
1. PresidentÕs Request for One-Year Contract Extension
Mr. Shortbull presented a request that his contract be extended one more year through Contract Year 2005. Mr. Shortbull stated that his current contract has two years left, and would come to an end with Contract Year 2004.
Mr. Dennis King made a motion to approve Mr. Shortbull request that his contract be extended one more year through Contract Year 2005. Mr. Tom Conroy and Ms. Delores Dreamer seconded the motion
Vote: 8 for; Against: 1 Not Voting: 1 Motion Carried
Mr. Shortbull presented a consultant report by William Powers on the Big Foot items of a eagle feather war bonnet and moccasins purchased by Arlen Knudsen during the period of his embezzlement of $2.6 million from OLC. Knudsen had purchased these items from a black market dealer, and was now in the possesion of the U.S Fish and Wildlife Service. The U.S. Attorney had sent a letter that since these items had been purchased with OLC funds that the Board of Trustees should make a decision as to the dispostion of these items. The Council of Elders had agreed with Dr. Powers recommendation that the eagle feather war bonnet and moccasins should be retrieved from the U.S. Fish and Wildlife Service in Pierre, South Dakota, and that the war bonnet should be repaired.
Ms. Eileen motioned to approve the Council of Elders recommendation to retrieve the items and repair the war bonnet. Mr. Dennis King seconded the motion.
Vote: 9 for; Against: 0 Not Voting: 1 Motion Carried
Mr. Shortbull presented the date for the Board Retreat for October 11th and 12th at the new Howard JohnsonÕs Hotel. Ms. Jonnie Clifford will be getting out the confirmation numbers for the hotel reservation to everyone as soon as she receives them.
11. SELECTION OF NEXT MEETING: TIME: DATE AND PLACE
Finance Committee Meeting Ð Tuesday, October 22, 2002 Ð 3:30 p.m. Ð Pine Ridge College Center
Program/Policy Meeting Ð Tuesday, October 22, 2002 Ð 5:00 p.m. Ð Pine Ridge College Center
Personnel Committee Meeting Ð Monday, October 21, 2002 Ð 5:00 p.m. Ð Piya Wiconi
Board of Trustees Ð Thursday, October 24, 2002 Ð 5:00 p.m. Ð Piya Wiconi
12. ADJOURNMENT
Mr. Tom Conroy made a motion to adjourn the meeting. Ms. Mavis Bad Cob seconded the motion.
Vote: 10 for; Against: 0 Not Voting: 0 Motion Carried.
The Board of Trustees Meeting adjourned at 6:45 p.m.
Respectfully Submitted,
Karlene Janis
Recording Secretary
ATTEST:
Mr. Newton Cummings