OGLALA LAKOTA COLLEGE

Regular Board of Trustees

January 30, 2003

BOARD PRESENT BOARD ABSENT STAFF PRESENT OTHERS

Ernie Little Lamoine Pulliam Tom Shortbull

Dennis King Karlene Janis

Trina Lone Hill Dr. Kim Winkelman

Dennis Brewer Arlene Quist

Newton Cummings

Pete Red Willow

Tom Conroy

Eileen Janis

Pheobe Tallman – enters at 5:45

Bennett “Tuffy” Sierra

Emma “Pinky” Clifford

Gerald One Feather – enters at 5:25

PLACE: Piya Wiconi Conference Room, Kyle, SD

1. CALL TO ORDER

Mr. Newton Cummings, Chairman, called the meeting to order at 5:15 p.m.

2. INVOCATION

Mr. Bennett “Tuffy” Sierra gave the invocation.

3. APPROVAL OF MINUTES

Ms. Eileen Janis made a motion to approve the minutes of the December 21, 2002 Regular Board of Trustees. Mr. Dennis Brewer seconded the motion.

Vote: 10 for; Against: 0 Not Voting: 0 Motion Carried

4. FINANCE

Mr. Shortbull presented the Finance Committee Minutes for the Board’s approval. (See Appendix I)

As there were two items referred to the Full Board, Mr. Shortbull recommended approving the Finance Committee minutes and then dealing with the referred items.

Eileen Janis noted that a correction to the Finance Committee Minutes needed to be made as she called the meeting to order not Dennis King.

Mr. Bennett Sierra made a motion to approve the Finance Committee Minutes with the correction. Ms. Eileen Janis seconded the motion.

Vote: 10 for; Against: 0 Not Voting: 0 Motion Carried

Mr. Shortbull presented OLC’s Involvement in ONEC Telecommunications Systems and the E-Rate Program.

(See Attachment A) Mr. Shortbull then recommended that OLC to be part of the ONEC Telecommunications System.

Mr. Bennett Sierra made a motion to approve OLC’s involvement with the ONEC telecommunications System. Mr. Ernie Little seconded the motion.

Vote: 11 for; Against: 0 Not Voting: 1 Motion Carried

Mr. Pete Red Willow left the meeting at 5:35 p.m.

Mr. Shortbull next presented the issue of whether a temporary modular unit should be purchased for the Nursing Program to temporarily house the Nursing Department and then convert to a nursing dorm when a permanent Nursing Building was constructed for the Nursing Program.

Ms. Emma Clifford made a motion to bid out the modular unit and that it meet the ADA requirements. Ms. Eileen Janis seconded the motion.

Vote: 11 for; Against: 0 Not Voting: 0 Motion Carried

5. PROGRAM/POLICY

No Meeting.

6. PERSONNEL

Mr. Shortbull presented the Personnel Committee Minutes for the Board’s approval. As there was a referred item, Mr. Shortbull recommended approving the minutes and then dealing with the referred item. (See Appendix II).

Mrs. Emma Clifford made a motion to approve the Personnel Committee Minutes. Ms. Eileen Janis seconded the motion.

Vote: 11 for; Against: 0 Not Voting: 0 Motion Carried

Mr. Shortbull presented the recommendation to hire Dr. Craig Howe as a Faculty Member for the Graduate Department at a salary of $35,490 pro-rated for 20 pay periods.

Mr. Tom Conroy made a motion to approve hiring Dr. Craig Howe as a Faculty Member for the Graduate Department at a salary of $35,490 pro-rated for 20 pay periods. Ms. Eileen Janis seconded the motion.

Vote: 11 for; Against: 0 Not Voting: 0 Motion Carried

8. REPORTS AND ANNOUNCEMENTS

No reports or announcements

9. OLD BUSINESS

No Old Business

10. NEW BUSINESS

Mr. Shortbull stated that the 1099s could be done faster if the Business Office did the local board stipends here at Piya Wiconi and not at the local college centers.

Mr. Shortbull recommended adding Item 5 to the New Business which will be a Student Senate Report.

1. Agriculture Department Request to Lease Tribal Lands for Buffalo Pasture

Mr. Shortbull presented the recommendation from Trudy Ecoffey that we lease some tribal lands for a buffalo pasture. (See Attachment B)

Ms. Eileen Janis made a motion to approve request for leasing some tribal lands for a buffalo pasture with Trudy Ecoffey coming to the next meeting with a report on the plans. Mr. Dennis King seconded the motion.

Vote: 11 for; Against: 0 Not Voting: 0 Motion Carried

2. Housing Authority Survey

Mr. Ernie Little presented the situation that a census survey needed to be completed on the reservation. Mr. Shortbull stated that he would contact Mr. Paul Robertson, Human Services Instructor, to determine whether

the Human Services Department could be of assistance on this census survey.

3. Student and Faculty Housing

Mr. Ernie Little inquired as to whether OLC could assist the housing shortage on the reservation by providing student housing for OLC students. The pros and cons of student housing were then discussed.

Mrs. Emma Clifford made a motion to have research done on options for OLC student housing. Mr. Bennett Sierra seconded the motion.

Vote: 11 for; Against: 0 Not Voting: 0 Motion Carried

3. Drug Testing – Pejuta Haka College Center

Mr. Shortbull then presented the college attorney’s legal analysis on whether the Local Board could direct the

the staff to be drug tested. (See Attachment C) There was next discussion on alcohol and drug testing for all OLC employees. Mr. Dennis King asked what happened to the plans for alcohol and drug testing back in May. Mr. Dennis King stated that the college needed to address this issue. Mr. Shortbull suggested that we ask the staff to volunteer for drug tests and not to mandate the staff that there be drug testing at OLC.

Ms. Phoebe Tallman left the meeting to attend work.

Mr. Tom Conroy made a motion to authorize the OLC attorney to research alcohol and drug testing, the cost, options, etc. and bring it back to the board. Mr. Dennis King seconded the motion.

Vote: 10 for; Against: 0 Not Voting: 0 Motion Carried

4. Student Senate Report

Ms. Trina Lone Hill gave the Student Senate Report. There were students who had concerns about courses being offered this Spring 2003 Semester that were cancelled without the Department Chairs knowing until the week of registration that these courses were cancelled. Mr. Shortbull stated that we had a retreat last summer and we were going to look at being more cost effective and with NCA coming we need to be more effective. Mr. Shortbull stated that we can’t offer every course the students are asking for and that there needs to be eight or more students in the classes.

11. SELECTION OF NEXT MEETING: TIME: DATE AND PLACE

Finance Committee – Monday, February 24, 2003 – 3:30 p.m. – Pine Ridge College Center

Program/Policy Committee – Monday, February 24, 2003 – 5:00 p.m. – Pine Ridge College Center

Personnel Committee – Tuesday, February 25, 2003 – 5:00 p.m. – Piya Wiconi Boardroom

Board of Trustees – Wednesday, February 26, 2003 – 5:00 p.m. – Piya Wiconi Conference Room

12. ADJOURNMENT

Ms. Tom Conroy made a motion to adjourn the meeting. Mrs. Emma Clifford seconded the motion.

Vote: 10 for; Against: 0 Not Voting: 0 Motion Carried

The Board of Trustees Meeting adjourned at 7:25 p.m.

Respectfully Submitted,

Karlene Janis

Recording Secretary

ATTEST:

Mr. Newton Cummings