OGLALA LAKOTA COLLEGE

Regular Board of Trustees
April 9th, 2003

 

BOARD PRESENT               BOARD ABSENT            STAFF PRESENT             OTHERS

 

Bennett ÒTuffyÓ Sierra Trina Lone Hill                      Tom Shortbull                        

Lamoine Pulliam                Ernie Little                              Karlene Janis              

Dennis Brewer            Gerald One Feather                 Arlene Quist              

Newton Cummings                 Emma ÒPinkyÓ Clifford                     

Pete Red Willow                     Dennis King                                                   

Newton Cummings                                                                            

Tom Conroy

Eileen Janis

Pheobe Tallman

 

 

                                                                                                                                               

PLACE: Piya Wiconi Conference Room, Kyle, SD

 

1. CALL TO ORDER

 

Mr. Newton Cummings, Chairman, called the meeting to order at 5:05 p.m.

 

2. INVOCATION

 

Mr. Lamoine Pulliam gave the invocation.

 

3.     APPROVAL OF MINUTES

 

Ms. Eileen Janis made a motion to approve the minutes of the February 26th, 2003 Regular Board of Trustees Meeting. Mr. Pete Red Willow seconded the motion.

 

Vote: 8 for;                             Against: 0                   Not Voting: 0             Motion Carried

 

4. NCA EXIST CONFERENCE REPORT

 

Mr. Shortbull presented a verbal report on the Exist Conference of the Site Visit from the Higher Learning Commission of the North Central Association that took place on March 26, 2003. Mr. Shortbull reported that the NCA Team was recommending that OLC receive 10 years of accreditation. Mr. Shortbull thanked the Board of Trustees for their work on behalf of the college and that their support and confidence in the administration helped produce this success. Mr. Cummings recommended that the staff receive a Certificate of Appreciation from the Board for an outstanding job in helping OLC receive 10 years of accreditation. Mr. Bennett Sierra also suggested that staff receive a letter of appreciation from the Board.

 

Ms. Eileen Janis made a motion to approve of the Certificate of Appreciation from the Board of Trustees and a letter of appreciation. Mr. Red Willow seconded the motion.

 

Vote: 7 for                              Against: 0                    Not Voting: 1              Motion Carried

 

5. FINANCE

 

A.   PresidentÕs Office

 

Mr. Shortbull presented the April 2nd Finance Committee Minutes for the BoardÕs approval. (See Appendix 1)

 

Ms. Eileen Janis made a motion to approve the April 2nd, 2003 Finance Committee Minutes. Mr. Tom Conroy seconded the motion.

 

Vote: 6 for                              Against: 2                                Not Voting:           Motion Carried

Mr. Shortbull next presented the April 3rd, 2003 Finance Committee Minutes for the BoardÕs approval. (See Appendix II) As the Finance Committee had referred a decision on the Nursing Construction to the Full Board, Mr. Shortbull recommended approving the April 3rd Finance Committee Minutes and then dealing with the referred item.

 

Ms. Eileen Janis made a motion to approve the April 3rd Finance Committee Minutes. Mr. Red Willow seconded the motion.

 

Vote: 6 for                               Against: 0                                Not Voting: 2        Motion Carried

 

a.     Nursing Construction Bids.

 

Mr. Shortbull made a recommendation to allow the Vice-President for business to solicit bids for a modular unit and make sure it meets ADA requirements. Mr. Shortbull suggested that this be brought back to the May Board Meeting. Ms. Arlene Quist requested that they be unsealed bids so that they could review them and ask questions as needed.

 

Ms. Eileen Janis made a motion to allow the Vice-President to solicit bids for a modular unit that meets ADA requirements. Mr. Red Willow seconded the motion.

 

Vote: 7 for                               Against: 0                                Not Voting: 1        Motion Carried

 

Mr. Shortbull made a recommendation to give the Nursing Administration Building to the Housing Authority with the proviso that the Housing Authority have the building removed by the end of June.

 

Ms. Eileen Janis made a motion to approve of giving the Nursing Administration Building to the Housing Authority with the proviso that the Housing Authority have the building removed by the end of June. Mr. Conroy seconded the motion.

 

Vote: 7 for                              Against: 0                                Not Voting: 1        Motion Carried

 

Mr. Shortbull made a recommendation to make it a priority for facility improvements under the USDA and AICF funds to put Burglary Alarm Systems in all of the College buildings.

Mr. Red Willow made a motion to approve making it a priority for facility improvements under the USDA and AICF funds to put Burglary Alarm Systems in all of the College buildings. Ms.Eileen Janis seconded the motion.

 

Vote: 8 for                               Against:0                                 Not Voting: 0        Motion Carried

 

6.     PROGRAM POLICY

 

Mr. Shortbull presented the Program Policy Committee minutes for the BoardÕs approval. (See Appendix III)

 

Mr. Tom Conroy made a motion to approve the Program Policy Committee Minutes from April 2nd, 2003. Ms. Eileen Janis seconded the motion.

 

Vote: 6 for                               Against: 0                                Not Voting: 2        Motion Carried

 

7.   PERSONNEL

 

Mr. Shortbull presented the Personnel Committee minutes for the BoardÕs approval. (See Appendix IV)

 

Mr. Red Willow made a motion to approve the Personnel Committee Minutes. Ms. Tallman seconded the motion.

 

Vote: 6 for                               Against: 0                                Not Voting: 2              Motion Carried

 

8.     REPORTS AND ANNOUNCEMENTS

 

Mr. Shortbull presented the resignation of Gus Yellow Hair. Mr. Shortbull announced that Lisa Cook, OLC College Attorney, had donated an amount of $300.00 for landscaping of the Cultural Center.

 

9.     OLD BUSINESS

 

10.  NEW BUSINESS

 

Mr. Shortbull presented the Board with the minutes of the last Student Senate meeting. (See Attachment A)

 

Mr. Shortbull suggested the Board go into Executive Session in regards to the Student Senate.

Ms. Eileen Janis made a motion to go into Executive Session. Mr. Red Willow seconded the motion.

 

Vote: 8 for                               Against: 0                                Not Voting: 0              Motion Carried

 

The Board went into Executive Session at 6:45 p.m.

 

Mr. Newton Cummings declared the Board out of Executive Session at 6:55 p.m.

Mr. Tom Conroy made a motion to send this back to the Student Senate along with a letter stating that they did not have a quorum to take the actions in regards to Trina Lone Hill and that they need to get a quorum present to conduct business. Mr. Red Willow seconded the motion.

 

Vote: 8 for                              Against: 0                                Not Voting: 0              Motion Carried

 

Mr. Shortbull presented the Survey results for the OLC Drug Testing Program to the Board and the OLC College AttorneyÕs draft recommendation for an OLC Drug Testing Program. Mr. Shortbull next recommended to the Board that this item be brought back to the May Board Meeting for action. (See Attachment B-C)

 

11.  SELECTION OF NEXT MEETING: TIME, DATE, AND PLACE

 

Finance Committee- Monday, May 19th, 2003- 3:30 p.m.- Pine Ridge College Center

Program Committee- Monday, May 19th, 2003- 5:00 p.m.- Pine Ridge College Center

Personnel Committee- Tuesday, May 20th, 2003- 5:00 p.m.- Piya Wiconi Board Room

Board of Trustees- Thursday, May 22nd, 2003- 5:00 p.m.- Piya Wiconi Conference Room

 

12.  ADJOURNMENT

 

Mr. Tom Conroy made a motion to adjourn the meeting. Mr. Red Willow seconded the motion.

 

Vote: 8 for                               Against: 0                                Not Voting: 0              Motion Carried

 

The Board of Trustees Meeting adjourned at 7:00 p.m.

 

 

Respectfully Submitted,

 

 

                                                                        Jonnie Clifford

                                                            Recording Secretary

 

 

ATTEST:

 

 

Mr. Newton Cummings