OGLALA LAKOTA COLLEGE
BOARD PRESENT BOARD ABSENT STAFF PRESENT OTHERS
Bennett ÒTuffyÓ Sierra Eileen Janis Tom Shortbull Steven Sandven
Tom Conroy Gerald One Feather Karlene Janis
Ernie Little Emma ÒPinkyÓ Clifford Arlene Quist
Newton Cummings Kim Winkelman
Pete Red Willow Marilyn Pourier
Dennis Brewer Devona Lone Wolf
Bruce Whalen
Pheobe Tallman
Dennis King
PLACE: Piya Wiconi Conference Room, Kyle, SD
1. CALL TO ORDER
Mr. Newton Cummings, Chairman, called the meeting to order at 5:15 p.m.
2. INVOCATION
Mr. Bruce Whalen gave the invocation.
3. APPROVAL OF MINUTES
Mr. Tom Conroy made a motion to approve the minutes of the October 23, 2003 Regular Board of Trustees Meeting. Mr. Pete Red Willow seconded the motion.
Vote: 7 for; Against: 0 Not Voting: 1 Motion Carried
Ms. Phoebe Tallman enters the meeting at 5:20 pm.
4. REPORTS AND ANNOUNCEMENTS
Mr. Shortbull announced the resignation of Emerald New Holy from the Nursing Department.
Mr. Shortbull then presented the resignation of Board of Trustees member Lamoine Pulliam. He also presented a memorandum to the Chairman of the Pahin Sinte District Council on how the vacancy should be filled. (See Attachment A)
Mr. Tom Conroy made a motion to approve the memorandum that will be sent to the Chairman of the Pahin Sinte District Council. Mr. Dennis King seconded the motion.
Vote: 9 for Against: 0 Not Voting: 0 Motion Carried
Mr. Thomas Shortbull next presented the BIAÕs response for a request to audit tribal colleges ISCÕS and based on the BIAÕs response, suggested to the Board that Oglala Lakota College withdraw their appeal for fiscal year 2004 funding. (See Attachments B & C)
Mr. Dennis King made a motion to approve the withdrawal of appeal for fiscal year 2004 funding. Mr. Bruce Whalen seconded the motion.
Vote: 9 for; Against: 0 Not Voting: 0 Motion Carried
5. FINANCE
Mr. Thomas Shortbull presented the Finance Committee minutes for the BoardÕs approval. (See Appendix I)
As there was one item referred by the Finance Committee to the Full Board, Mr. Thomas Shortbull recommended approving the Finance Committee minutes and then dealing with the referred item.
Mr. Tom Conroy made a motion to approve the Finance Committee minutes. Mr. Pete Red Willow seconded the motion.
Vote: 9 for Against: 0 Not Voting: 0 Motion Carried
Mr. Thomas Shortbull next presented the referred item which is the requisition from the Math and Science Department for $16,700 for purchase of a starlab system for the BoardÕs approval. (See Appendix I, Attachment B) Mr. Thomas Shortbull also presented a letter from Stacy Phelps stating Tri-Ed Enterprises, Inc. was the sole distributer of the starlab system. (See Attachment D)
Mr. Pete Red Willow made a motion to approve the requisition from the Math and Science Department for $16,700 for the purchase of a starlab system. Mr. Bennett ÒTuffyÓ Sierra seconded the motion.
Vote: 9 for Against: 0 Not Voting: 0 Motion Carried
6. PROGRAM POLICY
Mr. Shortbull presented the Program Policy minutes to the Board for approval. (See Appendix II)
Mr. Tom Conroy made a motion to approve the Program Policy minutes. Mr. Dennis Brewer seconded the motion.
Vote: 9 for Against: 0 Not Voting: 0 Motion Carried
7. PERSONNEL
Mr. Shortbull present the Personnel Committee minutes to the board for approval. (Appendix III)
Mr. Pete Red Willow made a motion to approve the Personnel Committee minutes. Mr. Ernie Little seconded the motion.
Vote: 8 for Against: 0 Not Voting: 1 Motion Carried
8. OLD BUSINESS
Mr. Thomas Shortbull informed the Board of staff concerns about the OLC Mandatory Drug Testing Policy and suggested that the Board make revisions to the policy in response to the OLC staffÕs concerns. (See Attachment E)
There was consensus reached on the following items:
1. Oglala Lakota College will pay for the first re-test at another facility.
2. There will be no changes to the individuals who will have to be tested.
3. If an employee tests positive, an employee has 48 hours to report to be evaluated for
a treatment plan. If an employee does not report within 48 hours for the
evaluation, then the employee may be terminated.
4. Serious Accident section will be deleted. $1,000 damage will be added to the
reasonable suspicion section.
5. Reasonable suspicion section will not be taken out.
6. .02 Alcohol level will not be changed.
7. The Board will not rescind the mandatory drug testing policy.
9. NEW BUSINESS
Mr. Bennett ÒTuffyÓ Sierra made a motion to send condolences to the family of PFC Sheldon Hawk Eagle, who was killed in the Afghanistan. Mr. Dennis King seconded the motion.
Vote: 9 for Against: 0 Not Voting: 0 Motion Carried
Mr. Bennett ÒTuffyÓSierra made a motion that a card from the Board of Trustees and OLC be sent stating our condolences to the Sheldon Hawk Eagle Family.
Vote: 9 for Against: 0 Not Voting: 0 Motion Carried
Mr. Bennett ÒTuffyÓ Sierra made a motion to send a congratulation note to the new Chairman of
the Rosebud Sioux Tribe, Mr. Charlie Colombe. Mr. Dennis King seconded the motion
Vote: 8 for Against: 1 Not Voting: 0 Motion Carried
Mr. Ernie Little expressed concern that there needed to be assistance provided by the College in helping
getting a better census of the reservation population. He also suggested that a meeting be held with the
responsible parties. Mr. Shortbull thought that maybe the students could help in doing a Census.
Mr. Little also requested that Dr. Winkelman and Marilyn Kockrow meet with the Housing Authority
over the new directions in the Voc. Ed Program
10. SCHEDULE OF NEXT MEETING: TIME, DATE, AND PLACE
Investment Report Meeting Ð Thursday, December 18th,2003 Ð 3:00 p.m. Rushmore Holiday Inn, Rapid City
Finance Committee- Friday, December 19th, 2003- 10:30 a.m.- Rushmore Holiday Inn, Rapid City
Program Committee- Friday, December 19th, 2003- 1:00 p.m.- Rushmore Holiday Inn, Rapid City
Personnel Committee- Friday, December 19th, 2003- 3:00 p.m.- Rushmore Holiday Inn, Rapid City
Board of Trustees- Saturday, December 20th, 2003- 8:00 a.m.- Rushmore Holiday Inn, Rapid City
Local Board Training Ð Saturday, December 20th, 2003 8:00 a.m. Ð 3:00 p.m. Rushmore Holiday Inn, Rapid City
11. ADJOURNMENT
Mr. Pete Red Willow made a motion to adjourn the meeting. Mr. Bennett ÒTuffyÓ Sierrra seconded the motion.
Vote: 9 for Against: 0 Not Voting:0 Motion Carried
The Board of Trustees Meeting adjourned at 7:25 p.m.
Respectfully Submitted,
Karlene Janis
Recording Secretary
ATTEST:
Mr. Newton Cummings