OGLALA LAKOTA COLLEGE

Regular Board of Trustees

December 20, 2003

 

BOARD PRESENT               BOARD ABSENT            STAFF PRESENT             OTHERS

 

Bennett “Tuffy” Sierra Gerald One Feather                Tom Shortbull             Steven Sandven          

Tom Conroy                                                                      Karlene Janis              

Ernie Little                                                                  Arlene Quist  

Newton Cummings                                                                 Kim Winkelman                                 

Pete Red Willow                                                                     Marilyn Pourier         

Dennis Brewer                                                                                   

Bruce Whalen

Pheobe Tallman

Dennis King

Emma Clifford

Eileen Janis

 

PLACE: Rushmore Holiday Inn, Rapid City, SD

 

1. CALL TO ORDER

 

Mr. Newton Cummings, Chairman, called the meeting to order at 8:05 a.m.

 

2. INVOCATION

 

Mr. Bennett “Tuffy” Sierra gave the invocation.

3.     APPROVAL OF MINUTES

 

Mr. Pete Red Willow made a motion to approve the minutes of the November 24, 2003 Regular Board of Trustees Meeting. Ms. Eileen Janis seconded the motion.

 

Vote: 7 for;                             Against: 0                   Not Voting: 1             Motion Carried

 

Ms. Phoebe Tallman enters the meeting at 9:20 a.m.

 

4. APPROVAL OF ARCHITECTURAL AND ENGINEERING DOCUMENTS FOR NURSING

FACILITY

 

Mr. Shortbull first introduced Tammy Eagle Bull from Encompass Architects, P.C. to the Board. Ms. Tammy Eagle Bull then presented a summarization of the architectural and engineering documents for the construction of a new nursing instruction building to the Board for approval. (Documents on file in the Business Office) She

also presented a proposed project schedule. (See Attachment A)

 

Ms. Eileen Janis made a motion to approve the architectural and engineering documents for the construction of a new nursing instruction building. Mr. Bennett “Tuffy” Sierra seconded the motion.

 

Vote: 10 for                            Against: 0                                Not Voting: 1        Motion Carried

 

Ms. Eileen Janis then made a motion to approve the proposed project schedule from Encompass Architects, P.C. for the construction the new nursing instruction building. Mr. Pete Red Willow seconded the motion.

 

Vote: 10 for;                           Against: 0                                Not Voting: 1       Motion Carried

 

5. FINANCE

 

Mr. Thomas Shortbull presented the Finance Committee minutes for the Board’s approval. (See Appendix I)

As there was one item referred by the Finance Committee to the Full Board, Mr. Thomas Shortbull recommended approving the Finance Committee minutes and then dealing with the referred item.

 

Ms. Emma “Pinky” Clifford made a motion to approve the Finance Committee minutes with the recommendation that OLC first get the changes approved by HUD for any increases for Scull Construction. Mr. Dennis King seconded the motion.

 

Vote: 11 for                            Against: 0                                Not Voting: 0              Motion Carried

 

Mr. Thomas Shortbull next presented the referred item, which is the Oglala Sioux Tribe’s request to collect the 2% Right to Work fee. (See Appendix I, Attachment I) Mr. Thomas Shortbull also informed the Board of its action of December 22, 2001 in which there was a motion to remit the 2% Right to Work fee on the condition that there be a memorandum of agreement between Oglala Lakota College and Oglala Sioux Tribe to use the money collected by OLC for debt reduction for 2-3 years, but after the 2-3 years the money remitted annually would go to the Oglala Sioux Tribe Higher Education Program. Mr. Shortbull made the suggestion that the Board rescind the action of 12/22/01 and then discuss compliance with the November, 2003 memo.

 

Mr. Steven Sandven suggested the Board go into Executive Session for this discussion.

 

Ms. Emma “Pinky” Clifford made a motion to go into Executive Session. Mr. Bennett “Tuffy” Sierra seconded the motion.

 

Vote: 10 for                            Against: 0                                Not Voting: 1              Motion Carried

 

The Board of Trustees into Executive Session at 8:49 a.m.

The Board of Trustees out of Executive Session at 9:35 a.m.

 

Mr. Tom Conroy made a motion to collect the 2% Right to Work fee from OLC employees and place it into an escrow account until OLC reaches an memorandum of agreement with the Oglala Sioux Tribe and they have made an effort to reduce its debt. Ms. Emma “Pinky” Clifford seconded the motion.

 

Vote: 11 for                             Against: 0                                Not Voting: 0              Motion Carried

 

Mr. Thomas Shortbull made the recommendation that the Board of Trustees give the OLC employees a 2% increase in salary to compensate for the decrease in salary due the the 2% Right to Work fee.

 

Ms. Emma “Pinky” Clifford stated that this item should be referred to the Finance Committee.

Mr. Ernie Little was excused from the meeting at 9:40 a.m.

 

6. PROGRAM POLICY

 

Mr. Shortbull presented the Program Policy minutes to the Board for approval. (See Appendix II)

 

Mr. Tom Conroy made a motion to approve the Program Policy minutes. Mr. Pete Red Willow seconded the motion.

 

Vote: 9 for                               Against: 1                                Not Voting: 1              Motion Carried

7.     PERSONNEL

 

Mr. Shortbull present the Personnel Committee minutes to the board for approval. (Appendix III)

 

Mr. Pete Red Willow made a motion to approve the Personnel Committee minutes. Ms. Emma “Pinky” Clifford seconded the motion.

 

Vote: 10 for                             Against: 0                                Not Voting: 0              Motion Carried

 

8.     REPORTS AND ANNOUNCEMENTS

 

Mr. Thomas Shortbull informed the Board of Trustees of the resignations of Chuck Conroy and Loren Young.

 

Mr. Thomas Shortbull then suggested the Board of Trustees enter into Executive Session at this time.

 

Ms. Emma “Pinky” Clifford made a motion to go into Executive Session. Mr. Pete Red Willow seconded the motion.

 

Vote: 10 for                            Against: 0                                Not Voting: 0              Motion Carried

 

The Board of Trustees into Executive Session at 9: 40 a.m.

The Board of Trustees out of Executive Session at 9:45 a.m.

 

9. OLD BUSINESS

 

10. NEW BUSINESS

 

Mr. Newton Cummings asked to add a new item to the agenda for discussion.

 

Mr. Bruce Whalen made a motion to add the “Alcohol Issue” to the agenda for discussion. Mr. Dennis King seconded the motion.

 

Vote: 10 for                            Against: 0                                Not Voting: 0              Motion Carried

 

Mr. Thomas Shortbull informed the Board of the Alcohol Issues being proposed by the Oglala Sioux Tribe.

Mr. Bennett “Tuffy” Sierra made a motion to refer this item to the Program Policy Committee. Ms. Eileen Janis seconded the motion.

 

Vote: 9 for                               Against: 0                                Not Voting: 1              Motion Carried

 

11. SCHEDULE OF NEXT MEETING: TIME, DATE, AND PLACE

 

Finance Committee- Tuesday, January 20th, 2004 - 3:30 p.m.- Pine Ridge College Center

Program Policy Committee- Tuesday, January 20^th, 2004 - 5:00 p.m.- Pine Ridge College Center

Personnel Committee- Wednesday, January 21^st, 2004 - 5:00 p.m.- Piya Wiconi Board Room

Board of Trustees- Thursday, January 22^nd, 2004 – 5:00 p.m. – Piya Wiconi Conference Room

 

12. ADJOURNMENT

 

Mr. Pete Red Willow made a motion to adjourn the meeting. Ms. Eileen Janis seconded the motion.

 

Vote: 10 for                             Against: 0                                Not Voting:0               Motion Carried

 

The Board of Trustees Meeting adjourned at 9:55 a.m.

 

 

Respectfully Submitted,

 

 

                                                                        Karlene Janis

                                                            Recording Secretary

 

 

ATTEST:

 

 

Mr. Newton Cummings