OGLALA LAKOTA COLLEGE

Regular Board of Trustees

May 27th, 2004

 

BOARD PRESENT               BOARD ABSENT                 STAFF PRESENT                         OTHERS

 

Eileen Janis                             Ed Iron Cloud                         Thomas Shortbull                  

Tom Conroy                           Ernie Little                              Karlene Janis                          

Dennis King (5:19)                                                                 Marilyn Pourier                                 

Bennett Sierra (5:20)                                                               Devona Lone Wolf

Pete Red Willow                                                                     Arlene Quist

Dennis Brewer                                                                        Mike Fredenberg

Bruce Whalen                                                                          Stacy Phelps

Phoebe Tallman                                                                      Jay Roman

Gerald One Feather

Emma Clifford (5:22)

Newton Cummings

 

 

PLACE:  Piya Wiconi, Kyle, S.D.

 

1.  CALL TO ORDER

 

Mr. Newton Cummings, Chairman, called the meeting to order at 5:18 p.m.

 

2.  INVOCATION

 

Mr. Tom Conroy gave the invocation.

 

3.  APPROVAL OF MINUTES

 

Mr. Tom Conroy made a motion to approve the minutes of the April 29th, 2004 Regular Board of Trustees Meeting.  Mr. Pete Red Willow seconded the motion.

 

Vote:  8 for;                             Against:  0                               Not Voting:  0                         Motion Carried

 

4.  FINANCE                

 

Mr. Shortbull presented the Finance Committee minutes to the Board for approval. (See Appendix I)  As there were three items referred by the Finance Committee to the Full Board, Mr. Shortbull recommended approving the Finance Committee minutes and then dealing with the referred items.

 

Ms. Eileen Janis made a motion to approve the Finance Committee minutes.  Mr. Bennett Sierra seconded the motion.

 

Vote:  11 for;                           Against:  0                               Not Voting:  0                         Motion Carried

 

Mr. Shortbull presented the first referred item, which was a requisition from the Math & Science Department for the purchase of a gas chromatograph at a cost of $58,449 and at this time asked Mike Fredenberg to present rationale for the purchase as requested by Mr. Bennett Sierra. (See Appendix I, Attachment H)

 

Ms. Eileen Janis made a motion to approve the purchase of a gas chromatograph by the Math & Science Department at the cost of $58,449.  Mr. Bennett Sierra seconded the motion.

 

Vote:  11 for;                           Against:  0                               Not Voting:  0                         Motion Carried

 

Mr. Shortbull presented the second referred item, which was a requisition from the Math & Science Department to Wind Over the Earth for the purchase of equipment and software for the Cyra High Definition Survey Camera at a cost of $30,665 and $10,329, and at this time asked Jay Roman to present rationale for the purchase. (See Appendix I, Attachments I Ð J).

 

Mr. Bennett Sierra made a motion to approve the purchase of equipment and software for the Cyra High Definition Survey Camera from Wind Over the Earth at a cost of $30,665.  Ms. Eileen Janis seconded the motion.

 

Vote:  11 for;                           Against:  0                               Not Voting:  0                         Motion Carried

 

Mr. Bennett Sierra next made a motion to approve the purchase of software for the Cyra High Definition Survey Camera at a cost of $10,329.   Ms. Emma Clifford seconded the motion.

 

Vote:  11 for;                           Against:  0                               Not Voting:  0                         Motion Carried

 

Mr. Shortbull next presented Extra-Duty contracts for Marlin Fineran, Leonard Ferguson, and Blake White. (See Attachments A, B, & C)

 

Ms. Emma Clifford made a motion to approve the Extra-Duty contracts as listed above. Mr. Pete Red Willow seconded the motion.

 

Vote:  11 for;                           Against:  0                               Not Voting:  0                         Motion Carried

 

5.  PROGRAM POLICY

 

Mr. Shortbull presented the Program Policy Committee minutes to the Board for approval. (See Appendix II)

 

Ms. Emma Clifford made a motion to approve the Program Policy minutes.  Mr. Pete Red Willow seconded the motion.

 

Vote:  11 for;                           Against:  0                               Not Voting:  0                         Motion Carried

 

 

6.   PERSONNEL

 

Mr. Shortbull presented the Personnel Committee minutes to the Board for approval. (See appendix III)

 

 

Mr. Pete Red Willow made a motion to approve the Personnel Committee minutes.  Ms. Eileen Janis seconded the motion.

 

Vote:  10 for;                           Against:  1                               Not Voting:  0                         Motion Carried

 

 

7.  REPORTS AND ANNOUNCEMENTS

 

8.  OLD BUSINESS

 

9.   NEW BUSINESS

 

Mr. Shortbull next presented his request for a one-year contract extension.

 

Mr. Bennett Sierra made a motion to table this item until the next Board Meeting.  Mr. Bruce Whalen seconded the motion.

 

Vote:  4 for;                             Against:  7                               Not Voting:  0                         Motion Defeated

 

Ms. Eileen Janis made a motion to approve the one-year contract extension.  Mr. Dennis Brewer seconded the motion.

 

Vote:  7 for;                             Against:  4                               Not Voting:  0                         Motion Carried

 

At this time, Mr. Bruce Whalen made a request to add an item to the agenda concerning discussion about an OLC faculty member.

 

Mr. Tom Conroy made a motion to go into Executive Session.

 

Mr. Newton Cummings, BOT President, discussed policy concerning personnel.

 

Motion to go into Executive Session withdrawn. No follow up motion made.

 

Mr. Shortbull next asked that the Jake Little Thunder Scholarship be added to the agenda.

 

Ms. Emma Clifford made a motion to approve adding the Jake Little Thunder Scholarship to the agenda.  Mr. Bruce Whalen seconded the motion.

 

Vote:  11 for;                           Against:  0                               Not Voting:  0                         Motion Carried

 

Ms. Emma Clifford made a motion to approve the establishment of the Jake Little Thunder Scholarship.  Mr. Bruce Whalen seconded the motion.

 

Vote:  11 for;                           Against:  0                               Not Voting:  0                         Motion Carried

 

10.  SCHEDULE OF NEXT MEETING:  TIME, DATE, AND PLACE

 

Finance Committee Ð Tuesday, June 22nd, 2004- 3:00 p.m.- Piya Wiconi Board Room

Program Policy Committee Ð Monday, June 21st, 2004- 5:00 p.m.- Pine Ridge College Center

Personnel Committee Ð Tuesday, June 22nd, 2004- 5:00 p.m.- Piya Wiconi Board Room

Board of Trustees Ð Wednesday, June 23rd, 2004- 5:00 p.m.- Piya Wiconi Conference Room

 

Ms. Emma Clifford asked to be excused for the June BOT meeting as she would be on travel status.

Mr. Newton Cummings stated that the June BOT minutes will reflect that she was excused for the

June meeting.

 

11.  ADJOURNMENT

 

Mr. Pete Red Willow made a motion to adjourn the meeting.  Mr. Bruce Whalen seconded the motion.

 

Vote:  11 for;                           Against:  0                               Not Voting:  0                         Motion Carried

 

The Board of Trustees meeting adjourned at 6:12 p.m.

 

 

 

                                                                               Respectfully Submitted,

 

 

 

                                                                               Karlene Janis

                                                                               Recording Secretary

 

 

 

ATTEST:

 

 

 

Mr. Newton Cummings