OGLALA LAKOTA COLLEGE
Regular Board of Trustees
September 30, 2004
BOARD PRESENT BOARD ABSENT STAFF PRESENT OTHERS
Newton Cummings Thomas Shortbull Steven Sandven
Tom Conroy Karlene Janis Tom Allen
Dennis King Kim Winkelman Karlene Hunter
Bennett Sierra Marilyn Pourier Mark Tilsen
Pete Red Willow Arlene Quist
Dennis Brewer
Zenita Fast Horse
Phoebe Tallman
Gerald One Feather
Ed Iron Cloud
Emma Clifford
Ernie Little
Eileen Janis
PLACE: Piya Wiconi, Kyle, S.D.
1. CALL TO ORDER
Mr. Newton Cummings, Chairman, called the meeting to order at 5:12 p.m.
2. INVOCATION
Mr. Dennis King gave the invocation.
3. APPROVAL OF MINUTES
Mr. Tom Conroy made a motion to approve the minutes of the August 26th, 2004 Regular Board of Trustees Meeting. Mr. Pete Red Willow seconded the motion.
Vote: 10 for; Against: 0 Not Voting: 0 Motion Carried
4. SEATING OF STUDENT SENATE REPRESENTATIVE
Mr. Shortbull presented the Student Senate minutes from Mr. Rocky S. Dubray as official notification that Zennita Fast Horse was elected as the Student Senate President. (See Attachment A)
Ms. Eileen Janis made a motion to seat Student Senate Representative Zennita Fast Horse on the Board of Trustees. Mr. Dennis King seconded the motion.
Vote: 10 for; Against: 0 Not Voting: 0 Motion Carried
Ms. Phoebe Tallman entered the meeting at 5:17 p.m.
Ms. Emma Clifford entered the meeting at 6:15 p.m.
5. FINANCE
Mr. Shortbull presented the Finance Committee minutes to the Board for approval.
Mr. Mark Tilsen and Ms. Karlene Hunter presented the Lakota Express Direct Mail Annual Report to the Board. (See Appendix I).
As the agenda item for the authorization for the administration to bid out and select a contractor to do earth work on the pow-wow grounds was not presented to the Finance Committee, Mr. Shortbull recommended approving the Finance Committee minutes and then dealing with the agenda item.
Ms. Eileen Janis made a motion to approve the Finance Committee minutes. Mr. Ernie Little seconded the motion.
Vote: 12 for; Against: 0 Not Voting: 1 Motion Carried
Mr. Short bull next requested authorization to bid out and select a contractor to do earth work on the pow-wow grounds.
Ms. Eileen Janis made a motion to approve the authorization for the administration to bid out and select a contractor to do earth work at the pow-wow grounds. Mr. Dennis King seconded the motion.
Vote: 12 for; Against: 0 Not Voting: 1 Motion Carried
6. PROGRAM POLICY
Mr. Shortbull presented the Program Policy Committee minutes to the Board for approval. (See Appendix II)
Mr. Dennis King made a motion to approve the Program Policy minutes. Ms. Emma Clifford seconded the motion.
Vote: 13 for; Against: 0 Not Voting: 0 Motion Carried
7. PERSONNEL
Mr. Shortbull presented the Personnel Committee minutes to the Board for approval. (See appendix III)
As there were three advertisements and two reassignments that were not presented to the Personnel Committee, Mr. Shortbull recommended approving the Personnel Committee minutes and then dealing with the advertisements and reassignments.
Mr. Ed Iron Cloud made a motion to approve the Personnel Committee minutes. Mr. Pete Red Willow seconded the motion.
Vote: 13 for; Against: 0 Not Voting: 0 Motion Carried
Mr. Shortbull next presented the advertisements for the positions of SEMAA Lab Coordinator, Administrative Assistant for the Education Department and Administrative Assistant for the Agriculture/Natural Resource Department to the Board for approval. (See Attachments B, C, and D)
Mr. Pete Red Willow made a motion to approve the advertisements as presented. Ms Eileen Janis seconded the motion.
Vote: 13 for; Against: 0 Not Voting: 0 Motion Carried
Mr. Shortbull next requested approval from the Board for the reassignments of Tawa Ducheneaux to Administrative Assistant for the Education Department and of Theresa Lone Hill to Administrative Assistant for the Ag & Natural Resource Department.
Mr. Dennis King made a motion to approve the reassignments for Tawa Ducheneaux and Theresa Lone Hill. Mr. Dennis Brewer seconded the motion.
Vote: 13 for; Against: 0 Not Voting: 0 Motion Carried
8. REPORTS AND ANNOUNCEMENTS
Mr. Tom Allen, OLC consultant, presented the student housing report to the Full Board. (See Attachment E)
Mr. Shortbull and Mr. Newton Cummings, BOT President next presented Ms. Arlene Quist a plaque for outstanding achievement for the 2003-2004 Audit.
Mr. Shortbull presented a Salary Study that was prepared by Ursula Gaerter. (See Attachment F)
Mr. Shortbull next presented a memorandum to AIHEC and the Tribal College Presidents, stating that OLC will not vote for an increase in AIHEC membership dues until AIHEC voted on OLCÕs proposals to disburse scholarships and payment of membership dues. (See Attachment G)
Mr. Shortbull next informed the Board that the Fall AIHEC meeting and NIEA Conference would be held in October in Phoenix, Arizona. The BOT members that will go are Mr. Dennis King, Mr. Pete Red Willow, and Mr. Bennett Sierra.
Mr. Steven Sandven next discussed OLC legal issues. (See Attachment H)
9. OLD BUSINESS
There were no old business items.
10. NEW BUSINESS
There were no new business items.
11. SCHEDULE OF NEXT MEETING: TIME, DATE, AND PLACE
Finance Committee - Wednesday, October 20th, 2004- 3:30 p.m.- Pine Ridge College Center
Program Policy Committee Ð Wednesday, October 20th, 2004- 5:00 p.m.- Pine Ridge College Center
Personnel Committee Ð Tuesday, October 19th, 2004- 5:00 p.m.- Piya Wiconi Board Room
Board of Trustees Ð Thursday, October 21st, 2004- 5:00 p.m.- Piya Wiconi Conference Room
12. ADJOURNMENT
Mr. Tom Conroy made a motion to adjourn the meeting. All BOT members seconded the motion.
Vote: 13 for; Against: 0 Not Voting: 0 Motion Carried
The Board of Trustees meeting adjourned at 7:40 p.m.
Respectfully Submitted,
Karlene Janis
Recording Secretary
ATTEST:
Mr. Newton Cummings