OGLALA LAKOTA COLLEGE

Regular Board of Trustees

September 29, 2005

BOARD PRESENT                 BOARD ABSENT                   STAFF PRESENT                   OTHERS

Newton Cummings                   Zannita Fast Horse                   Tom Shortbull

Bennett Sierra                           Emma Clifford (excused)            Shawna Pourier

Emma Sam                                                                               Gerald Giraud

Monna Patton                                                                           Diane Winters

Eileen Janis                                                                               Arlene Quist

Richard Iron Cloud                                                                   Marilyn Pourier

Gerald One Feather

Dennis Brewer

Ernie Little

Pete Red Willow

Pheobe Tallman entered 5:55 p.m.

PLACE:  Piya Wiconi, Kyle, S.D.

1.  CALL TO ORDER

Mr. Newton Cummings, Chairman, called the meeting to order at 5:30 p.m.

2.  INVOCATION

Mr. Bennett Sierra gave the invocation.

3.  APPROVAL OF MINUTES

Ms. Eileen Janis made a motion to approve the minutes of the August 25, 2005 Regular Board of Trustees meeting.  Mr. Pete Red Willow seconded the motion.

Vote:  10 for;                            Against:  0                                Not Voting:  0                          Motion Carried

Mr. Pete Red Willow made a motion to approve the minutes of the September 12, 2005 Special Board of Trustees meeting. Ms. Eileen Janis seconded the motion.

Vote:  10 for;                            Against:  0                                Not Voting:  0                          Motion Carried

4.   FINANCE

Mr. Shortbull presented the Finance Committee minutes to the Board for approval. (See Appendix I)  As there were referred items from the Finance Committee and new Finance agenda items, Mr. Shortbull recommended approving the minutes and then dealing with the referred items and the new Finance agenda items.

Ms. Eileen Janis made a motion to approve the Finance Committee minutes.  Mr. Bennett Sierra seconded the motion.

Vote:  11 for;                            Against:  0                                Not Voting:  0                          Motion Carried

Mr. Shortbull next presented the first referred item which is the selection of an architect for OLC’s student dormitories.  Mr. Shortbull then presented the situation of the Encompass Architects bid that was not in on time due to a mix up at the Post Office. (See Attachment A) As the college has experienced past problems with the delivery service at the Kyle Post Office, Mr. Shortbull recommended that the Board consider the bid from Encompass Architects.

Ms. Monna Patton made the motion to consider the Encompass Architects Bid. Mr. Richard Iron Cloud seconded the motion.

Vote:    10 for;                          Against:  0                                Not Voting:  0                          Motion Carried

Mr. Newton Cummings then opened the bid of Encompass Architects and read that the Encompass Architects bid was 4.6% of the total project cost of $1,500,000, and the fee is for professional services and is exclusive of approved and authorized reimbursable expenses.  (See Attachment B)

Ms. Eileen Janis made the motion to approve Encompass Architecs bid for the Student Dorms. Mr. Pete Red Willow seconded the motion.

Vote:    10 for;                          Against:  0                                Not Voting:  1              Motion Carried

Mr. Shortbull presented the FY-2005 Budget Mod. II. to the board for approval.  (See Appendix I)

Mr. Pete Red Willow made the motion to approve the FY-2005 Budget Mod. II. Mr. Bennett Sierra seconded the motion.

Vote:    11 for;                          Against:  0                                Not Voting:  0              Motion Carried

Mr. Shortbull presented the FY-2006 Budget to the Board for approval. (See Appendix II)

Mr. Dennis Brewer made the motion to approve the FY-2006 Budget. Mr. Ernie Little seconded the motion.

Vote:  11 for;                            Against:  0                                Not Voting:  0              Motion Carried

Mr. Shortbull presented the situation that the Piya Wiconi administrative compound is without water as a result of the current well and pump no longer operating and there is a need for a new well and pump to be install. Doug O’Bryan submitted a bid of $27,335 to install a new well and pump, and O’Bryan is the only contractor who can do the job right away. (See Attachment C)  Mr. Shortbull recommended that Doug O’Bryan Contracting, Inc be approved for installing a new well and pump at $27,335.

Ms. Eileen Janis made the motion to approve Doug O’Bryan Contracting, Inc. at $27,335 to install a new well and pump with a ten percent retainage up to thirty days to guarantee pump is functioning properly. Mr. Pete Red Willow seconded the motion.

Vote:    11 for;                          Against:  0                                Not Voting:  0              Motion Carried

Mr. Shortbull presented the next referred item which is the problem with the Pejuta Haka rental building with complaints having been received that the building is in disrepair and the rental cost is too high for the condition of the building.  

Ms. Eileen Janis made the motion to have the Pejuta Haka Local Board deal with this issue. Mr. Pete Red Willow seconded the motion.

Vote:    11 for;                          Against:  0                                Not Voting:  0              Motion Carried  

Mr. Shortbull next presented a Finance Committee agenda item that had not been presented at the September 24^th Finance Committee meeting and this item was to request BOT authority to bid out Piya Wiconi improvements for the heating and air conditioning system.  

Mr. Bennett Sierra made the motion to approve Mr. Shortbull the authority to bid out improvements on the Heating and Air Conditioning system at Piya Wiconi. Ms. Mona Patton seconded the motion.

Vote:    11 for;                          Against:  0                                Not Voting:  0              Motion Carried

Mr. Shortbull presented another new agenda item to the board concerning converting the telephone system to an automated telephone answering system. Mr. Shortbull presented the bid from Golden West in the amount of $12,000. (See Attachment D)

Mr. Richard Iron Cloud made the motion to except the bid from Golden West. Ms. Eileen Janis seconded the motion.

Vote:   11 for;                           Against:  0                                Not Voting:  0              Motion Carried

Mr. Shortbull presented the salary survey consultant contract for Tom Allen for board approval.  (See Attachment E)

Mr. Dennis Brewer made the motion to approve the salary survey consultant contract for Tom Allen. Mr. Gerald One Feather seconded the motion.

Vote:  11 for;                            Against:  0                                Not Voting:  0              Motion Carried        

5.     PROGRAM POLICY

A.    President’s Office

                        1.   No Meeting 

6.     PERSONNEL

Mr. Shortbull presented the Personnel Committee minutes to the Board for approval. (See appendix II)

Mr. Pete Red Willow made a motion to approve the Personnel Committee minutes.  Ms. Mona Patton seconded the motion.

Vote:    11 for;                          Against:  0                                Not Voting: 0                           Motion Carried

Mr. Shortbull presented the placement of OLC’s Maintenance Director Position on the Special Administrator’s Scale.   (See Attachment F)

Ms. Eileen Janis made the motion to approve the Maintenance Director Position on the Special Administrator’s Scale. Mr. Pete Red Willow seconded the motion.

Vote:   11 for;                           Against:  0                                Not Voting: 0                           Motion Carried

Mr. Shortbull requested the salary adjustment for Larry Swalley, Maintenance Director of a $2,500 increase retroactive back to September 21, 2005 (See Attachment G).

Ms. Eileen Janis made the motion to approve Larry Swalley’s salary adjustment. Mr. Pete Red Willow seconded the motion.

Vote:  11 for;                            Against:  0                                Not Voting:  0              Motion Carried

Mr. Pete Red Willow left the meeting 6:55 p.m.

Mr. Shortbull presented a recommendation from Tom Allen that the Center Directors be placed on the Special Administrator’s scale.

Mr. Ernie Little made the motion to place the Center Directors on the Special Administrator’s scale. Mr. Bennett Sierra seconded the motion.

Vote:  9 for;                              Against:  0                                Not Voting:  1              Motion Carried

Mr. Shortbull next presented the Center Director’s salary adjustments (See Attachment H).  

Mr. Bennett Sierra made the motion to approve the Center Directors salary adjustments as presented. Mr. Ernie Little seconded the motion.  

Vote:  9 for;                              Against: 0                                 Not Voting: 1                           Motion Carried

7.  REPORTS AND ANNOUNCEMENTS

Mr. Shortbull informed the Board of the Higher Learning Commission of the North Central Association acceptance of OLC’s May 2005 Progress Report.  (See Attachment I)  He also congratulated Dr. Gerald Giraud’s work on submitting this report, and that this was a major accomplishment for Oglala Lakota College.

Dr. Gerald Giraud informed the Board of the positive visit from S.D. Board of Education’s Continuing Visit on OLC’s Education Program, and that the Education Department received continued endorsement from the South Dakota Board of Education (See Attachment J) 

Mr. Ernie Little requested that a copy of each of OLC’s major contracts be sent to the TERO office and to the OST Business office.  

8.  OLD BUSINESS

There were no old business items.

9.   NEW BUSINESS

Mr. Shortbull presented a letter from Mr. Ernie Little in regards to creating a Reading Specialist Program for our new teachers (See Attachment K).

Ms. Emma Sam made the motion to approve Dr.Gerald Giraud to research whether it is possible to create an effective Reading Specialist Program for graduates with an Education Degree. Mr. Bennett Sierra seconded the motion.

Vote:  10 for;                            Against:  0                                Not Voting: 0                           Motion Carried

10.  SCHEDULE OF NEXT MEETING:  TIME, DATE, AND PLACE

Finance Committee–Thursday, October 20, 2005–3:30p.m. –Pine Ridge College Center

Program Policy Committee–Thursday, October 20, 2005–4:30p.m. -Pine Ridge College Center

Personnel Committee-Monday, October 24, 2005-5:00p.m. -Piya Wiconi

Board of Trustees-Tuesday, October 25, 2005-5:00p.m. -Piya Wiconi

11.  ADJOURNMENT

Ms. Eileen Janis made a motion to adjourn the meeting.  Mr. Dennis Brewer seconded the motion.

Vote:   10 for;                           Against:  0                                Not Voting:  0                          Motion Carried

The Board of Trustees meeting adjourned at 7:47 p.m.

                                                                               Respectfully Submitted,

                                                                               Karlene Janis

                                                                               Recording Secretary

ATTEST:

Mr. Newton Cummings