OGLALA LAKOTA COLLEGE

Regular Board of Trustees

November 22, 2005

 

BOARD PRESENT                 BOARD ABSENT                   STAFF PRESENT                   OTHERS

 

Pete Red Willow                      Bridgette Mills                          Thomas Shortbull                      Steven Sandven

Ernie Little                                                                                Karlene Janis                             

Richard Iron Cloud                                                                   Davonna Lone Wolf                            

Gerald One Feather                                                                  Diane Winters                

Emma Clifford                                                                          Dr. Gerald Giraud 

Eileen Janis

Monna Patton 

Bridgette Mills

Dennis Brewer 

Newton Cummings

Emma Sam entered 5:10

Phoebe Tallman entered 5:17

Bennett Sierra entered 5:25  

                                                                                                                       

PLACE:  Piya Wiconi, Kyle, S.D.                                                                                           

                                                                                                                                               

1.  CALL TO ORDER

 

Mr. Newton Cummings, Chairman, called the meeting to order at 5:10 p.m.

 

2.  INVOCATION

 

Mr. Richard Iron Cloud gave the invocation.

 

3.  APPROVAL OF MINUTES

 

Mr. Pete Red Willow made a motion to approve the minutes of the October 25th, 2005 regular Board of Trustees meeting.  Ms. Eileen Janis seconded the motion.

 

Vote:  10 for;                            Against:  0                                Not Voting:  0                          Motion Carried

 

4.  Finance  

 

Mr. Shortbull presented the Finance Committee minutes to the Board for approval (See Appendix I). Mr. Shortbull stated a correction in Finance Committee minutes Item 4 it should state that Mr. Shortbull presented the Encompass Architectural Costs for Additional OLC Construction Projects costs not to exceed $15,000.

 

Mr. Steven Sandven stated to have in the minutes that the Board of Trustees is aware that Ms. Bridgette Mills has an interest in the minutes that are being approved.

 

Ms. Eileen Janis made a motion to approve the Finance Committee minutes with the stated correction being made and with the Board of Trustees knowledge that Ms. Bridgette Mills has an interest in the consultant contract with Ted Hamilton. Mr. Pete Red Willow seconded the motion.

 

Vote:  11 for;                            Against: 0                                 Not Voting: 0                           Motion Carried

 

Mr. Shortbull next presented an agenda item that had not presented at the November 17th Finance Committee meeting.  Mr. Shortbull presented the requisition for $35,681.63 with First American Insurance for the Headstart facilities and vehicle liability insurance and that this insurance will be in place for one year and then bid it out.  (See Attachment A)

 

Ms. Emma Clifford made the motion to approve the First American Insurance for one year and then bid it out. Ms. Eileen Janis seconded the motion.

 

Vote:  11 for;                            Against: 0                                 Not Voting: 0                           Motion Carried

 

5.   Program Policy

 

Mr. Shortbull presented the Program Policy minutes to the Board for approval (See Appendix II).

 

Ms. Emma Clifford made a motion to approve the Program Policy minutes with the amendment. Ms. Eileen Janis seconded the motion.

 

Vote:   12 for;                           Against: 0                                 Not Voting: 0                           Motion Carried

 

Mr. Shortbull next presented an agenda item that had not been presented at the November 17th Program Policy Committee meeting.  Mr. Shortbull presented the Student Senate Constitution & By Laws Revision with one major criteria change being that the Student Senate members can not have a four year degree (See Attachment B).

 

Ms. Eileen Janis made the motion to approve Student Senate Constitution & By Laws Revision. Mr. Pete Red Willow seconded the motion.

 

Vote:   12 for;                           Against: 0                                 Not Voting: 0                           Motion Carried 

 

6.  Personnel  

 

Mr. Shortbull presented the Personnel Committee minutes to the Board for approval (See Appendix III).

 

Mr. Pete Red Willow made a motion to approve the Personnel Committee minutes.  Ms. Pheobe Tallman seconded the motion.

 

Vote:  12 for;                            Against: 0                                 Not Voting: 0                           Motion Carried   

 

Mr. Pete Red Willow excused from the meeting at 5:35 p.m.

 

7.   Reports & Announcements   

 

  • Mr. Shortbull stated the resignation of Bret Swanson.
  • Mr. Shortbull stated their will be a sign put up on the Interstate west bound exit to Kadoka for OLC. (See Attachment C)  Mr. Shortbull is recommending to the District 27 Representative that they introduce

a bill for east bound side of the Interstate. 

  • Mr. Shortbull stated that he is recommending to the District 27 Representatives to introduce a similar bill that the state of Montana has in annually appropriating about $500,000 dollars that they give to tribal colleges in Montana for the support of non-beneficiaries students

 

8.  OLD BUSINESS

 

There were no old business items.

 

9.   NEW BUSINESS

 

Mr. Shortbull presented a recommendation that the Christmas & New Year’s Holiday Dates be December 26th, 2005 – January 2nd, 2006.(See Attachment D)  

 

Mr. Bennett Sierra made the motion to approve the Christmas & New Year’s Holiday Dates. Ms. Emma Clifford seconded the motion.

 

Vote: 11 for;                             Against: 0                                 Not Voting: 0                           Motion Carried 

 

Mr. Shortbull requested to go into executive session.

 

Ms. Eileen Janis made the motion to go into executive session. Mr. Ernie Little seconded the motion.

 

Vote:   11 for;                           Against: 0                                 Not Voting: 0                           Motion Carried

 

Entered in Executive Session at 6:04 p.m.

Out of Executive Session at 6:17 p.m.

 

Ms. Eileen Janis made a motion to support the decision of the faculty member in the Candace Estes Student Grievance.  Ms. Emma Sam seconded the motion.

 

 

10.  SCHEDULE OF NEXT MEETING:  TIME, DATE, AND PLACE

 

Investment Committee Report-December 15, 2005-3:00p.m.-Rushmore Plaza Holiday Inn, Rapid City

Finance Committee–Friday, December 16, 2005–10:30a.m.–Rushmore Plaza Holiday Inn, Rapid City

Program Policy Committee–Friday, December 16, 2005–1:00p.m.-Rushmore Plaza Holiday Inn, Rapid City

Personnel Committee-Friday, December 16, 2005-2:30p.m.-Rushmore Plaza Holiday Inn, Rapid City

Board of Trustees-Friday, December 17, 2005-8:00a.m.-Rushmore Plaza Holiday Inn, Rapid City

 

 

 

11.  ADJOURNMENT

 

Mr. Gerald One Feather made a motion to adjourn the meeting.  Ms. Eileen Janis seconded the motion.

 

Vote:   11 for;                           Against:  0                                Not Voting:  0                          Motion Carried

 

The Board of Trustees meeting adjourned at 6:20 p.m.

 

 

 

                                                                               Respectfully Submitted,

 

 

 

                                                                               Karlene Janis

                                                                               Recording Secretary

 

 

 

ATTEST:

 

 

 

Mr. Newton Cummings