OGLALA LAKOTA COLLEGE

Regular Board of Trustees

June 1, 2006

  

BOARD PRESENT                  BOARD ABSENT                   STAFF PRESENT                    OTHERS

 

Newton Cummings                    Pete Red Willow                       Thomas Shortbull                       Allen Post

Dennis Brewer                          Bridgette Mills                           Karlene Janis                            Steven Sandven

Richard Iron Cloud                                                                    Arlene Quist                             Robert Saylor

Emma Sam                                                                               Dr. Girald Giraud                       Jeffery Meyer

Eileen Janis                                                                                                                               John Steele

Ernie Little                               

Pheobe Tallman

Bennett Sierra

Gerald One Feather 5:40p.m.

Monna Patton 5:50 p.m.

Emma Clifford 6:00 p.m.

                                                                                                                       

PLACE:  Piya Wiconi, Kyle, S.D.                                                                                            

                                                                                                                                               

1.  CALL TO ORDER

 

Mr. Newton Cummings, Chairman, called the meeting to order at 5:10 p.m.

 

2.  INVOCATION

 

Ms. Emma Sam gave the invocation.

 

3.  APPROVAL OF MINUTES

 

Ms. Eileen Janis made a motion to approve the minutes of the April 27, 2006 Regular Board of Trustees meeting. Mr. Dennis Brewer seconded the motion.

 

Vote:  7 for;                              Against:  0                                Not Voting:  0                           Motion Carried

 

4.  FINANCE  

 

Mr. Allen Post and Ms. Arlene Quist presented the FY-05 Audit to the Full Board.

 

After the Audit presentation, Mr. Shortbull requested that the Board go into executive session.

 

Ms. Emma Clifford made a motion to enter into executive session. Ms. Emma Sam seconded the motion.

 

Vote:  10 for;                            Against: 1                                 Not Voting: 0                            Motion Carried

 

Entered into executive session at 6:25 p.m.

Out of executive session at 6:35 p.m.

 

Mr. Shortbull presented the Finance Committee Minutes to the Board for approval. (See Appendix I).

 

Ms. Eileen Janis made a motion to approve the Finance Committee Minutes. Mr. Bennett Sierra seconded the motion. 

 

Vote:   11 for;                           Against: 0                                 Not Voting: 0                            Motion Carried  

 

 

 

5.  PROGRAM POLICY

 

Mr. Shortbull presented the Program Policy Committee Minutes to the Board for approval (See Appendix II). As there was a referred item, Mr. Shortbull recommended approving the Program Policy minutes and then dealing with the referred item.

 

Mr. Dennis Brewer made a motion to approve the Program Policy Meeting Minutes. Ms. Emma Clifford seconded the motion.

 

Vote:   11 for;                           Against: 0                                 Not Voting: 0                            Motion Carried

 

Mr. Shortbull then presented the referred item which was the revisions to the Expulsion and Barring of OLC students to obtain the College Attorney’s advice on the revisions. Mr. Steven Sandven, College Attorney, recommended approving the revision as presented to the Program Policy Committee.

 

Ms. Eileen Janis made a motion to approve Revisions to Expulsion and Barring of OLC Students. Mr. Dennis Brewer seconded the motion.

 

Vote:   11 for;                           Against: 0                                 Not Voting: 0                            Motion Carried

 

Mr. Shortbull presented an agenda item that had not been presented at the Program Policy Committee meeting, and this agenda item is revision to the OLC Nepotism Policy. (See Attachment A)

 

Ms. Eileen Janis made a motion to approve Revision to OLC’s Nepotism Policy. Mr. Gerald One Feather seconded the motion.

 

Vote:   11 for;                           Against: 0                                 Not Voting: 0                            Motion Carried

 

6.  PERSONNEL

 

A. Personnel Recommendations

 

Due to not having a quorum at the Personnel Meeting, Mr. Shortbull presented the Personnel agenda items for Full Board approval.

 

Mr. Shortbull first presented the personnel recommendations. (See Attachment B Item A) 

 

Ms. Eileen Janis made a motion to approve the personnel recommendations as presented. Ms. Monna Patton seconded the motion.

 

Vote: 11 for;                             Against: 0                                 Not Voting: 0                            Motion Carried  

 

B. Reassignments

 

Mr. Shortbull presented the reassignments to the Board for approval. (See Attachment B Item B)

 

Ms. Monna Patton made a motion to approve the Reassignments. Ms. Eileen Janis seconded the motion.

 

Vote:  11 for;                            Against: 0                                 Not Voting: 0                            Motion Carried

 

C. Educational Increments

 

Mr. Shortbull presented the educational increments to the Board for approval. (See Attachment B Item C)

 

Mr. Ernie Little made a motion to approve the educational increments. Ms. Pheobe Tallman seconded the motion.

 

Vote: 11 for;                             Against: 0                                 Not Voting: 0                            Motion Carried

 

D.  Contract Adjustments

 

Mr. Shortbull presented the contract adjustments to the Board for approval. (See Attachment B Item D)

 

Ms. Monna Patton made a motion to approve the contract adjustments as presented. Mr. Richard Iron Cloud seconded the motion.

 

Vote: 11 for;                             Against: 0                                 Not Voting: 0                            Motion Carried

 

E.  Advertisement

 

Mr. Shortbull presented the revisions to the job description for the Instructional Division Secretary/Receptionist to the Board for approval. (See Attachment C)

 

Ms. Emma Clifford made a motion to approve the revisions to the job description for the Instructional Division Secretary/Receptionist. Mr. Gerald One Feather seconded the motion.

 

Vote:  11 for;                            Against: 0                                 Not Voting: 0                            Motion Carried

 

F. Contract Renewals for OLC Non-Headstart employees and for Headstart Program employees

 

Mr. Shortbull presented the Contract Renewals for OLC Non-Headstart employees. (See Attachment D)

 

Mr. Ernie Little made a motion to approve the Contract Renewals for OLC Non-Headstart employees. Ms. Eileen Janis seconded the motion.

 

Vote: 10 for;                             Against: 0                                 Not Voting: 1                            Motion Carried

 

Mr. Shortbull next presented the contract renewals for OLC Headstart Program employees. (See Attachment E)

 

Ms. Eileen Janis made a motion to approve the Contract Renewals for the Headstart Program Employees. Mr. Richard Iron Cloud seconded the motion.

 

Vote: 11 for;                             Against: 0                                 Not Voting: 0                            Motion Carried

 

7.  REPORTS AND ANNOUNCEMENTS

 

No Reports and Announcements  

 

8. OLD BUSINESS  

 

Mr. John Steele presented the issue of the College paying the Oglala Sioux Tribe 2% Right to Work Fee.    

 

Ms. Eileen Janis made a motion to rescind previous action on the 2% Right to Work Fee. Ms. Emma Clifford seconded the motion.

 

Vote:  7 for;                              Against: 4                                 Not Voting: 0                            Motion Carried

 

Mr. Ernie Little made a motion to collect the 2% Right to Work Fee. Mr. Gerald One Feather seconded the motion.

 

Vote: 7 for;                               Against: 4                                 Not Voting: 0                            Motion Carried

 

Mr. Shortbull recommended that the collection of the OST 2% Right to Work Fee go into effect October 1, 2006. 

 

Ms. Eileen Janis made the motion to approve the start date for the collections of the 2% Right to Work Fee go into effect October 1, 2006. Mr. Dennis Brewer seconded the motion.

 

Vote:  7 for;                              Against: 4                                 Not Voting: 0                            Motion Carried

 

Mr. Shortbull requested that the OLC employees receive a 4% Cost of Living increase instead of the 3% Cost of Living Increase that will go into effect on October 1, 2006.

 

Ms. Eileen Janis made a motion to increase the new Fiscal Year Cost of Living increase to 4%. Mr. Gerald One Feather seconded the motion.

 

Vote:  10 for;                            Against: 1                                 Not Voting: 0                            Motion Carried 

 

9.   NEW BUSINESS

 

Mr. Shortbull presented the Press Release for the Cheyenne River Campus. (See Attachment F)

 

Mr. Bennett Sierra made a motion to approve the Press Release for the Cheyenne River Campus. Mr. Richard Iron Cloud seconded the motion.

 

Vote:  8 for;                              Against: 0                                 Not Voting: 0                            Motion Carried

 

Mr. Shortbull recommended the BOT/Administration Summer Retreat be in Deadwood on July 28-29.

 

Mr. Bennett Sierra made a motion to approve the Summer Retreat in Deadwood on July 28-29. Mr. Ernie Little seconded the motion.

 

Vote:  8 for;                              Against: 0                                 Not Voting: 0                            Motion Carried

 

10.  SCHEDULE OF NEXT MEETING:  TIME, DATE, AND PLACE

 

Finance Committee-Monday, June 26, 2006-3:30 p.m.-Pine Ridge College Center

Program Policy Committee-Monday, June 26, 2006-4:30 p.m.-Pine Ridge College Center

Personnel Committee-Tuesday, June 27, 2006-5:00 p.m.-Piya Wiconi

Board of Trustees-Thursday, June 29, 2006-5:00 p.m.-Piya Wiconi

 

11.  ADJOURNMENT

 

Mr. Bennett Sierra made a motion to adjourn the meeting.  Mr. Ernie Little seconded the motion.

 

Vote:   8 for;                             Against:  0                                Not Voting:  0                           Motion Carried

 

The Board of Trustees meeting adjourned at 8:30 p.m.

 

 

                                                                               Respectfully Submitted,

 

 

                                                                               Karlene Janis  

                                                                                     Recording Secretary

 

 

 

 

 

 

ATTEST:

 

 

 

Mr. Newton Cummings