OGLALA LAKOTA COLLEGE

Regular Board of Trustees

June 29, 2006

  

BOARD PRESENT                  BOARD ABSENT                   STAFF PRESENT                    OTHERS

 

Emma Sam                               Emma Clifford(Excused)           Tom Shortbull                            Bobbi Doerfler

Bennett Sierra                           Ernie Little                                Dr. Gerald Giraud                     

Newton Cummings                                                                    Marilyn Pourier                        

Dennis Brewer                                                                          Diane Winters                            

Eileen Janis                                                      

Gerald One Feather

Richard Iron Cloud                   

Pete Red Willow

Pheobe Tallman

Monna Patton

Bridgette Mills 

                                                                                                                       

PLACE:  Piya Wiconi, Kyle, S.D.                                                                                            

                                                                                                                                               

1.  CALL TO ORDER

 

Mr. Newton Cummings, Chairman, called the meeting to order at 5:20 p.m.

 

2.  INVOCATION

 

Mr. Richard Iron Cloud gave the invocation.

 

3.  APPROVAL OF MINUTES

 

Ms. Eileen Janis made a motion to approve the minutes of the June 1, 2006 Regular Board of Trustees meeting. Mr. Pete Red Willow seconded the motion.

 

Vote: 11 for;                             Against:  0                                Not Voting:  0                           Motion Carried

 

4.  FINANCE

 

Mr. Shortbull presented the Finance Committee Minutes to the Board for approval (See Appendix I).

 

Mr. Bennett Sierra made a motion to approve the Finance Committee Minutes. Ms. Eileen Janis seconded the motion.

 

Vote:  11 for;                            Against: 0                                 Not Voting: 0                            Motion Carried

 

Mr. Shortbull presented an agenda item for direct mail contract with Lakota Express that had not been presented at the Finance Committee Meeting (See Attachment A). 

 

Mr. Pete Red Willow made a motion to approve of the direct mail contract with Lakota Express. Mr. Gerald One Feather seconded the motion.

 

Vote:  11 for;                            Against: 0                                 Not Voting: 0                            Motion Carried

 

5.   PROGRAM POLICY  

 

Mr. Shortbull presented the Program Policy Committee Minutes to the Board for approval (See Appendix II). As there was a referred item, Mr. Shortbull recommended approving the Program Policy Committee meeting minutes and then dealing with the referred item.

 

Ms. Richard Iron Cloud made a motion to approve the Program Policy Committee Minutes. Ms. Eileen Janis seconded the motion.

 

Vote:   11 for;                           Against: 0                                 Not Voting: 0                            Motion Carried

 

Revision to Separation Policy – Employee Requirement

 

Mr. Shortbull informed the Board that this policy change had been referred to the Full Board to get a legal opinion from the College Attorney.  Ms. Bobbi Doerfler, representing OLC College Attorney Steven Sandven, presented a legal memorandum that stated that the proposed policy was legal. (See Attachment B)

 

Mr. Richard Iron Cloud made a motion to approve of the revision to the Separation – Employee Requirement.  Ms. Bridgette Mills seconded the motion.

 

Vote: 10 for;                             Against: 1                                 Not Voting: 0                            Motion Carried

 

6.  PERSONNEL

 

Mr. Shortbull presented the Personnel Committee Minutes to the Board for approval (See Appendix III).   Prior to approving the Personnel Committee minutes, Mr. Shortbull requested that the Board go into Executive Session to address an item in the Personnel Committee minutes and to do the President’s Evaluation.

 

Mr. Eileen Janis made a motion to enter into Executive Session.  Ms. Bridgette Mills seconded the motion.

 

Vote:  11 for;                            Against: 0                                 Not Voting: 0                            Motion Carried

 

Entered into Executive Session at 5:36 p.m.

Out of Executive Session at 6:19 p.m.

 

Prior to taking action on the Personnel Committee minutes, Mr. Shortbull stated that there was an error on the contract years for Marilyn Kockrow and Sarah Danner, and the correction is that the contract year is 2005-06.

 

Ms. Eileen Janis made a motion to approve the Personnel Committee Minutes with the correction. Ms. Bridgette Mills seconded the motion.

 

Vote: 10 for;                             Against: 1                                 Not Voting: 0                            Motion Carried

 

7.  REPORTS AND ANNOUNCEMENTS

 

Mr. Shortbull presented one employee resignation.

 

8.  OLD BUSINESS

 

No old business items

 

9. NEW BUSINESS  

 

  1. President’s Evaluation

 

Mr. Newton Cummings stated that the Board of Trustees evaluation of the President will be placed in the personnel file of the President in the Personnel Office.

 

  1. AICF Scholarship Request for Cheyenne River College Center Students

 

Mr. Shortbull asked for BOT approval for a letter to be sent to the American Indian College Fund for scholarship assistance for Cheyenne River College Center students. (See Attachment C)

 

Mr. Gerald One Feather made a motion to approve of the letter to American Indian College Fund for scholarship assistance for Cheyenne River College Center students. Ms. Bridgette Mills seconded the motion.

 

Vote: 11 for;                             Against: 0                                 Not Voting: 0                            Motion Carried

 

10.  SCHEDULE OF NEXT MEETING:  TIME, DATE, AND PLACE

 

Mr. Shortbull informed the BOT of the Board Retreat on July 28th in Deadwood, S.D., and BOT meeting will also be held during this retreat on July 29, 2006.

 

Board of Trustees Meeting-Saturday, July 29, 2006-8:00 a.m.-Hampton Inn, Deadwood, S. D.

 

11.  ADJOURNMENT

 

Mr. Bennett Sierra made a motion to adjourn the meeting.  Mr. Pete Red Willow seconded the motion.

 

Vote:   8 for;                             Against:  0                                Not Voting:  0                           Motion Carried

 

The Board of Trustees meeting adjourned at 6:25 p.m.

 

 

                                                                               Respectfully Submitted,

 

 

                                                                               Diane Winters  

                                                                                     Recording Secretary

 

 

 

ATTEST:

 

 

 

Mr. Newton Cummings