OGLALA LAKOTA COLLEGE

                                                                Regular Board of Trustees

January 25, 2007

BOARD PRESENT                  BOARD ABSENT                   STAFF PRESENT                    OTHERS

Newton Cummings                    Eileen Janis                               Thomas Shortbull

Bennett Sierra                           Kevin Killer                              Arlene Quist

John Her Many Horses                                                              Gerald Giraud

Dennis Brewer                                                                          Michelle Yankton

Gerald One Feather                                                                   Karlene Janis

Richard Iron Cloud

Francine Poor Bear

Pete Red Willow

Ernie Little

Monna Patton

PLACE:  Piya Wiconi, Kyle, S.D.

1.  CALL TO ORDER

Mr. Newton Cummings, Chairman, called the meeting to order at 5:20 p.m.

2.  INVOCATION

Mr. Gerald One Feather gave the invocation.

3.  APPROVAL OF MINUTES

Mr. Dennis Brewer made a motion to approve the minutes of the December 16, 2006 Regular Board of Trustees meeting. Mr. Bennett Sierra seconded the motion.

Vote: 9 for;                               Against:  0                                Not Voting:  0                           Motion Carried

Mr. John Her Many Horses made a motion to enter into executive session. Mr. Bennett Sierra seconded the motion.

Vote:  8 for;                              Against: 0                                 Not Voting: 1                            Motion Carried

Entered into Executive Session at 5:25 p.m.

Out of Executive Session at 5:50 p.m.

4.  OST Tribal President’s representative on the Board of Trustees

Mr. Shortbull presented a letter from Oglala Sioux Tribal President, John Steele, requesting that Ed Iron Cloud be seated on the Board of Trustees as his representative.  (See Attachment A)

Mr. Bennett Sierra made a motion to refrain from seating OST Tribal President’s representative on the Board of Trustees until the College’s attorney can investigate a demand for payment from Mr. Hehn that involves Ed Iron Cloud. Mr. Pete Red Willow seconded the motion.

Vote:  8 for;                              Against: 0                                 Not Voting: 1                            Motion Carried

5. FINANCE

Mr. Shortbull presented the Finance Committee minutes to the Board for approval. (See Appendix I)

Mr. Bennett Sierra made a motion to approve the Finance Committee minutes as presented. Mr. John Her Many Horses seconded the motion.

Vote:    9 for;                            Against: 0                                 Not Voting: 0                            Motion Carried

Mr. Shortbull presented a requisition from the Applied Science Department to The Apple Store to purchase video supplies for classes in the amount of $23,540.00 that had not been presented at the January 22^nd Finance Committee meeting.. (See Attachment B)

Mr. Pete Red Willow made a motion to approve the requisition to The Apple Store in the amount of $23,540.00. Mr. Bennett Sierra seconded the motion.

Vote:  9 for;                              Against: 0                                 Not Voting: 0                            Motion Carried

Mr. Shortbull presented two bids for the House Kits that where received from the State Grant that also was not presented at the January 22^nd Finance Committee meeting one bid from Chadron Home Center in the amount of $57,900.00 and the other bid from Menards in the amount of $53,634.00. (See Attachment C & D)

Mr. Shortbull stated we are not requesting approval for any one bid at this time as we need at least three bids. He stated that he was requesting authority for the administration to select a bid after the appropriate bids are received and he will report back to the Board at the next meeting which had been selected.

Mr. Bennett Sierra made a motion to approve the administration to select the lowest bid and report back to the Board at the next Board meeting which bid had been selected. Ms. Francine Poor Bear seconded the motion.

Vote:  9 for;                              Against: 0                                 Not Voting: 0                            Motion Carried

Mr. Shortbull presented a memo that was not presented at the Finance Committee from Encompass that received two bids from ARK RAMOS in the amount of $56,208.70 and ASI in the amount of $69,600.00 for the Veterans Monument Plaques Bid. Mr. Todd Hesson with Encompass Architects solicited more than three bids but only two came back. Mr. Todd Hesson is recommending ARK RAMOS in the amount of $56,208.70. (See Attachment E)

Ms. Francine Poor Bear made a motion to go with ARK RAMOS in the amount of $56,208.70 for the Veterans Monument Plaques Bid*. Mr. Pete Red Willow seconded the motion.

Vote:  9 for;                              Against: 0                                 Not Voting: 0                            Motion Carried

6.   PROGRAM POLICY

Mr. Shortbull presented the Program Policy Committee Minutes for approval. (See Appendix II) As there was a referred item and there was a need for a change to the Head Start Missing Child Policy and Procedure, Mr. Shortbull recommended just approving the Head Start Policy Council By Laws with out the Head Start Missing Child Policy and Procedure. 

Mr. Ernie Little made a motion to approve the Head Start Policy Council By-Laws in the Program Policy Committee Minutes. Mr. John Her Many Horses seconded the motion.

Vote:  9 for;                              Against: 0                                 Not Voting: 0                            Motion Carried

Mr. Shortbull presented the referred item for Tuition Waiver for BOT/LB members with to the board for approval. (See Attachment F)

Ms. Francine Poor Bear made a motion to approve the changes to the Tuition Waiver for BOT/LB members as presented. Mr. Ernie Little seconded the motion.

Vote:  9 for;                              Against: 0                                 Not Voting: 0                            Motion Carried

Mr. Shortbull presented the revised changes to the Head Start Missing Child Policy and Procedure to the Board and requested approval for the policy being with the revised changes. (See Attachment G)

Mr. Ernie Little made a motion to approve the Head Start Missing Child Policy with the revised changes. Mr. Dennis Brewer seconded the motion.

Vote:  10 for;                            Against: 0                                 Not Voting: 0                            Motion Carried

7.  PERSONNEL

Mr. Shortbull presented the Personnel Committee Minutes to the Board for approval. (See Appendix III)

Mr. John Her Many Horses made a motion to approve the Personnel Committee Minutes as presented. Mr. Gerald One Feather seconded the motion.  

Vote:   9 for;                             Against: 0                                 Not Voting: 1                            Motion Carried

Mr. Pete Red Willow was excused from the meeting at 6:05 p.m.

Ms. Monna Patton entered the meeting at 6:07 p.m.

Mr. Shortbull next presented a reassignment memo that was not presented at the Personnel Committee meeting for Ms. Catrina Red Willow from the Service Learning Organizer to the Service Learning Coordinator. (See Attachment H)

Mr. John Her Many Horses made a motion to approve Ms. Catrina Red Willow reassignment to the Service Learning Coordinator position. Mr. Ernie Little seconded the motion.

Vote:  9 for;                              Against: 0                                 Not Voting: 0                            Motion Carried

8.  REPORTS AND ANNOUNCEMENTS

Mr. Shortbull reported resignations to the board.

9.  OLD BUSINESS

No Old Business Items

10. NEW BUSINESS  

Mr. Shortbull recommended dissolving Cheyenne River College Center Advisory Committee to the Board for approval.

Mr. Bennett Sierra made a motion to approve dissolving Cheyenne River College Center Advisory Committee. Mr. Gerald One Feather seconded the motion. 

Vote:  9 for;                              Against: 0                                 Not Voting: 0                            Motion Carried

Mr. Shortbull recommended appointing Lisa Cook and Terry Pechota to the Hearing Officer Pool.

Mr. Bennett Sierra made a motion to approve appointing Lisa Cook and Terry Pechota to the Hearing Officer Pool. Mr. Richard Iron Cloud seconded the motion.

Vote:  9 for;                              Against: 0                                 Not Voting: 0                            Motion Carried

11.  SCHEDULE OF NEXT MEETING:  TIME, DATE, AND PLACE

Finance Committee–Wednesday, February 21, 2007–3:30p.m. –Pine Ridge College Center

Program Policy Committee–Wednesday, February 21, 2007–4:30p.m. -Pine Ridge College Center

Personnel Committee-Tuesday, February 20, 2007-5:00p.m. -Piya Wiconi Board Room

Board of Trustees-Thursday, February 22, 2007-5:00p.m. -Piya Wiconi Conference Room  

12.  ADJOURNMENT

Mr. Richard Iron Cloud made a motion to adjourn the meeting.  Mr. John Her Many Horses seconded the motion.

Vote:   9 for;                             Against:  0                                Not Voting:  0                           Motion Carried

The Board of Trustees meeting adjourned at 6:25 p.m.

                                                                               Respectfully Submitted,

                                                                               Karlene Janis   

                                                                               Recording Secretary

ATTEST:

Mr. Newton Cummings