OGLALA LAKOTA COLLEGE

                                                                Regular Board of Trustees

                                                                        August 23, 2007

  

BOARD PRESENT                  BOARD ABSENT                   STAFF PRESENT                    OTHERS

 

Monna Patton                           Kevin Killer                              Thomas Shortbull                       Steven Sandven

Newton Cummings                    Richard Red Owl                      Gerald Giraud   

Bennett Sierra                                                                           Arlene Quist

E. John Her Many Horses                                                         Marilyn Pourier

Ernie Little                                                                                Diane Winters

Francine Poor Bear

Dennis Brewer

Pete Red Willow

Richard Iron Cloud

Gerald One Feather

                                                                                                                       

PLACE:  Piya Wiconi, Kyle, S.D.                                                                                            

                                                                                                                                               

1.  CALL TO ORDER

 

Mr. Newton Cummings, Chairman, called the meeting to order at 5:25 p.m.

 

2.  INVOCATION

 

Mr. Richard Iron Cloud gave the invocation.

 

3.  APPROVAL OF MINUTES

 

Ms. Monna Patton requested that the minutes be corrected with her being excused for the last BOT meeting.

 

Mr. Pete Red Willow made a motion to approve the minutes of the June 28, 2007 regular Board of Trustees meeting with the correction. Mr. Richard Iron Cloud, Ms. Francine Poor Bear, and Mr. John Her Many Horses seconded the motion.

 

Vote:  9 for;                              Against: 0                                 Not Voting: 0                            Motion Carried  

 

4.  FINANCE

 

Mr. Shortbull presented the Finance Committee Minutes to the Board for approval. (See Appendix I)   As there were two referred items, Mr. Shortbull recommended that the Finance Committee minutes be approved and then deal with the two referred items.

 

Mr. Ernie Little made a motion to approve the Finance Committee Minutes with the exception of the two referred items. Mr. Bennett Sierra seconded the motion.

 

Vote:  10 for;                            Against: 0                                 Not Voting: 0                            Motion Carried

 

Mr. Shortbull presented a requisition referred from the finance committee meeting from the Head Start Program to Trucks of Bismarck Inc. for one 2009 Thomas Bus 47 passenger in the amount of $69,900.00 to the board for approval. (See Attachment A)

 

Mr. Pete Red Willow made a motion to approve the requisition from the Head Start Program to Trucks of Bismarck Inc. for one 2009 Thomas Bus 47 passenger in the amount of $69,900.00 as presented. Mr. John Her Many Horses seconded the motion.

 

Vote:  10 for;                            Against: 0                                 Not Voting: 0                            Motion Carried

 

Mr. Shortbull presented the general construction home bid announcement that was referred from the finance committee to the board for approval. (See Attachment B)

 

Ms. Monna Patton made a motion to approve the revised construction home bid announcement as presented. Ms. Francine Poor Bear seconded the motion.

 

Vote:  10 for;                            Against: 0                                 Not Voting: 0                            Motion Carried

 

Mr. Shortbull presented a requisition that was not presented at the finance committee meeting from the business office to Del’s Construction Inc. to install handicap accessibility to the instructional buildings in the amount of $31,300.00 to the board for approval. (See Attachment C)

 

Mr. Pete Red Willow made a motion to approve the requisition to Del’s Construction Inc. in the amount of $31,300.00 as presented. Mr. John Her Many Horses seconded the motion.

 

Vote:  10 for;                            Against: 0                                 Not Voting: 0                            Motion Carried

 

Mr. Shortbull presented the OLC and Head Start Salary Scale Increase that was not presented at the finance committee meeting to the board for approval. (See Attachment D and E)

 

Mr. Pete Red Willow made a motion to approve the OLC and Head Start Salary Scale Increase as presented. Mr. Bennett Sierra seconded the motion.

 

Vote:  10 for;                            Against: 0                                 Not Voting: 0                            Motion Carried

 

Mr. Shortbull requested authorization from the board for the Pine Ridge College Center Director to purchase dorm furniture.

 

Mr. Bennett Sierra made a motion to approve authorization for the Pine Ridge College Center Director to purchase dorm furniture. Ms. Monna Patton seconded the motion.

 

Vote:  10 for;                            Against: 0                                 Not Voting: 0                            Motion Carried

 

Mr. Shortbull requested approval to retain Encompass Architect for the Pejuta Haka dorm, the book store, and other projects during the next fiscal year.

 

Mr. Richard Iron Cloud made a motion to approve the request to retain Encompass Architect for the Pejuta Haka dorm, the book store, and other projects during the next fiscal year. Mr. Pete Red Willow seconded the motion.

 

Vote:  10 for;                            Against: 0                                 Not Voting: 0                            Motion Carried 

 

5.   PROGRAM POLICY  

 

Mr. Shortbull presented the revised Smoke and Tobacco Free Campus Policy to the board for approval. (See Attachment F)

 

Mr. Bennett Sierra made a motion to approve the revised Smoke and Tobacco Free Campus Policy as presented. Mr. Ernie Little and Mr. Richard Iron Cloud seconded the motion.

 

Vote:  10 for;                            Against: 0                                 Not Voting: 0                            Motion Carried

 

Mr. Shortbull presented revisions to the Associate Faculty Policy to the board for approval. (See Attachment G)

 

Mr. John Her Many Horses made a motion to approve the revisions to the Associate Faculty Policy as presented. Mr. Gerald One Feather seconded the motion.

 

Vote:  9 for;                              Against: 1                                 Not Voting: 0                            Motion Carried

 

6.  PERSONNEL

 

Mr. Shortbull presented the personnel committee minutes to the board for approval. (See Appendix II)

 

Mr. Pete Red Willow made a motion to approve the personnel committee minutes as presented. Mr. John Her Many Horses seconded the motion.

 

Vote:  10 for;                            Against: 0                                 Not Voting: 0                            Motion Carried

 

Mr. Shortbull presented an Extended Leave Without Pay Request from Deig Sandoval – Instructor/Lab Manager for the Math & Science Department – for contract year 2007-2008 to the board for approval. (See Attachment I)

 

Mr. Bennett Sierra made a motion to approve the Extended Leave Without Pay Request from Deig Sandoval – Instructor/Lab Manager for the Math & Science Department – for contract year 2007 – 2008 as presented. Mr. Richard Iron Cloud seconded the motion.

 

Vote:  10 for;                            Against: 0                                 Not Voting: 0                            Motion Carried 

 

7.  REPORTS AND ANNOUNCEMENTS   

 

Mr. Shortbull stated he will bring the resignations to the next board meeting.

 

Mr. Shortbull informed the board on fund raising efforts and new grants.

 

Mr. Shortbull stated that there is a need to have a special BOT meeting on September 11th or the 13th to deal with the Agriculture Department Program Review.

 

Mr. Bennett Sierra requested a list mailed to him of all the construction projects that the college has done in the past two years.

 

Mr. John Her Many Horses made a motion to go into executive session. Ms. Francine Poor Bear seconded the motion.

 

Vote:  10 for;                            Against: 0                                 Not Voting: 0                            Motion Carried

 

Entered into Executive Session at 6:35 p.m.

Out of Executive Session at 6:50 p.m.  

 

8.  OLD BUSINESS

 

No Old Business

 

9. NEW BUSINESS   

 

No New Business

 

10.  SCHEDULE OF NEXT MEETING:  TIME, DATE, AND PLACE

 

Special BOT Meeting – Thursday, September 13, 2007-5:00p.m.-Piya Wiconi Conference Room

 

Finance Committee– Monday, September 17, 2007–3:00p.m.–Pine Ridge College Center

Program Policy Committee–Monday, September 17, 2007–4:30p.m.-Pine Ridge College Center

Personnel Committee-Tuesday, September 18, 2007-5:00p.m.-Piya Wiconi Board Room

Board of Trustees-Thursday, September 20, 2007-5:00p.m.-Piya Wiconi Conference Room  

 

 

11.  ADJOURNMENT

 

Mr. Pete Red Willow made a motion to adjourn the meeting.  Mr. John Her Many Horses seconded the motion.

 

Vote: 10 for;                             Against:  0                                Not Voting:  0                           Motion Carried

 

The Board of Trustees meeting adjourned at 6:50 p.m.

 

 

 

 

 

 

                                                                               Respectfully Submitted,

 

 

 

                                                                               Diane Winters

                                                                                     Recording Secretary

 

 

 

ATTEST:

 

 

 

Mr. Newton Cummings