OGLALA LAKOTA COLLEGE

                                                                Regular Board of Trustees

                                                                    November 15, 2007

  

BOARD PRESENT                  BOARD ABSENT                   STAFF PRESENT                    OTHERS

 

Newton Cummings                    Richard Iron Cloud                    Thomas Shortbull                       Todd Hesson

Bennett Sierra                                                                           Gerald Giraud

Monna Patton                                                                           Michelle Yankton

John Her Many Horses                                                              Diane Winters

Francine Poor Bear

Kevin Killer

Pete Red Willow

Dennis Brewer

Gerald One Feather

Richard Red Owl 

Ernie Little entered at 5:42 p.m.

                                                                                                                       

PLACE:  Piya Wiconi, Kyle, S.D.                                                                                            

                                                                                                                                               

1.  CALL TO ORDER

 

Mr. Newton Cummings, Chairman, called the meeting to order at 5:07 p.m.

 

2.  INVOCATION

 

Mr. Bennett Sierra gave the invocation.

 

3.  APPROVAL OF MINUTES

 

Mr. Pete Red Willow made a motion to approve the minutes of the October 18, 2007 regular Board of Trustees meeting minutes. Mr. John Her Many Horses seconded the motion.

 

Vote:  10 for;                            Against: 0                                 Not Voting: 0                            Motion Carried

 

4.  Architectural Schematics for New OLC Bookstore

 

Mr. Todd Hesson with Encompass Architects presented the architectural schematics for the new OLC Bookstore to the board.

 

Mr. Shortbull requested the Board of Trustees give the administration authority to make the decision on who will be building the OLC Bookstore or for OLC to be the prime contract for the bookstore.

 

Mr. Pete Red Willow made a motion to give the administration the authority to make the decision on who will be building the OLC Bookstore or for OLC to be the prime contractor for the bookstore. Ms. Monna Patton seconded the motion.

 

Vote:   10 for;                           Against: 0                                 Not Voting: 0                            Motion Carried

 

5.  FINANCE

 

Mr. Shortbull presented the Finance Committee meeting minutes to the board for approval. (See Appendix I) Mr. Shortbull noted that the amount for the motion on the Public Television requisition is $10,585 rather than the $20,633.

 

Mr. Pete Red Willow made a motion to approve the Finance Committee meeting minutes with the correction. Ms. Francine Poor Bear seconded the motion.  

 

Vote:  10 for;                            Against: 0                                 Not Voting: 0                            Motion Carried

 

Ernie Little entered the meeting at 5:42p.m.

 

Mr. Shortbull presented a memo that was not presented at the finance committee meeting from the Head Start Director for additional duty pay for Head Start staff members that drive the bus routes in the absence of the bus driver. (See Attachment A)

 

Mr. Bennett Sierra made a motion to approve the memo from the Head Start Director for additional pay for Head Start staff members that drive the bus routes in the absence of the bus driver. Mr. John Her Many Horses seconded the motion.

 

Vote:  11 for;                            Against: 0                                 Not Voting: 0                           Motion Carried  

 

6.   PROGRAM POLICY  

 

Mr. Shortbull presented the program policy committee meeting minutes to the board for approval. (See Appendix II)

 

Mr. Pete Red Willow made a motion to approve the program policy meeting minutes as presented. Ms. Monna Patton, Mr. John Her Many Horses, and Mr. Kevin Killer seconded the motion.

 

Vote:  11 for;                            Against: 0                                 Not Voting: 0                            Motion Carried

 

7.  PERSONNEL

 

Mr. Shortbull presented the personnel committee meeting minutes to the board for approval. (See Appendix II)

 

Mr. John Her Many Horses made a motion to approve the personnel committee meeting minutes as presented. Ms. Francine Poor Bear seconded the motion.

 

Vote:  11 for;                            Against: 0                                 Not Voting: 0                            Motion Carried

 

8.  REPORTS AND ANNOUNCEMENTS   

 

Mr. Shortbull presented the resignations to the board.

 

Mr. Shortbull and Ms. Michelle Yankton presented the Head Start report to the board and requested authorization to submit the Quality Improvement Plan (QIP) for the Head Start Program. (See Attachments B-D)

 

Mr. John Her Many Horses made a motion to approve the Head Start program to submit the Quality Improvement Plan (QIP). Ms. Francine Poor Bear seconded the motion.

 

Mr. Dennis Brewer left the meeting at 6:36p.m.

 

Vote:  10 for;                            Against: 0                                 Not Voting: 0                           Motion Carried

 

Mr. Pete Red Willow will be the BOT liaison for the Head Start Policy Council Committee. Ms. Monna Patton will be his alternate if he is unable to make the meeting.  

 

Mr. Shortbull informed the Board that the Construction Program will not be building houses unless there is a request by a buyer to build a house and there is a deposit of 1/3 of the cost before construction

 

Mr. Shortbull gave a report on the NASULGC Conference he recently attended.

 

9.  OLD BUSINESS

 

Mr. Shortbull presented a recommendation that the college began the process to purchase the Vern Fortune land, houses and equipment for an agriculture extension station and faculty housing. The action needed from the Board was to obtain an appraiser for the proposed purchase.

 

Mr. Bennett Sierra made a motion to get an appraisal and to give the administration the authority to do the negotiations for a purchase price for the Vern Fortune land, houses, and equipment. Mr. Richard Red Owl seconded the motion.

 

Vote:  10 for;                            Against: 0                                 Not Voting: 0                            Motion Carried     

 

10. NEW BUSINESS  

 

Mr. Shortbull requested an additional day off for the Christmas and New Years Season with the administrative staff having the choice to take off either December 27th or the 28th with the administrative offices open on these two days.

 

Mr. Pete Red Willow made a motion to approve the additional day off for the Christmas and New Years Season with the administrative staff having the choice to take off either December 27th or the 28th with the administrative offices open on these two days. Mr. John Her Many Horses seconded the motion.

 

Vote:  10 for;                            Against: 0                                 Not Voting: 0                            Motion Carried

 

11.  SCHEDULE OF NEXT MEETING:  TIME, DATE, AND PLACE

 

Investment Report – Thursday, December 20, 2007-3:00p.m.-Rushmore Plaza Holiday Inn

Finance Committee– Friday, December 21, 2007–10:30p.m.–Rushmore Plaza Holiday Inn

Program Policy Committee–Friday, December 21, 2007–1:00p.m.-Rushmore Plaza Holiday Inn

Personnel Committee-Friday, December 21, 2007-2:30a.m.-Rushmore Plaza Holiday Inn

Board of Trustees-Saturday, December 22, 2007-8:00a.m.-Rushmore Plaza Holiday Inn

Board/Local Board Training-Saturday, December 22, 2007-9:00a.m.to 2:00p.m.-Rushmore Plaza Holiday Inn

 

 

12.  ADJOURNMENT

 

Mr. Pete Red Willow made a motion to adjourn the meeting. Mr. John Her Many Horses seconded the motion.

 

Vote: 10 for;                             Against:  0                                Not Voting:  0                           Motion Carried

 

The Board of Trustees meeting adjourned at 6:57.m.

 

 

 

 

 

 

                                                                               Respectfully Submitted,

 

 

                                                                               Diane Winters

                                                                               Recording Secretary

 

 

 

ATTEST:

 

 

Mr. Newton Cummings