OGLALA LAKOTA COLLEGE
Regular Board of Trustees
March 31, 2011
BOARD PRESENT BOARD ABSENT STAFF PRESENT OTHERS
Newton Cummings Rhonda Two Eagle Thomas Shortbull Gene Smith
Denise Red Owl Arlene Quist Steven Sandven
Warren Cross Gerald Giraud
Aloysius Wounded Head Diane Winters
Richard Red Owl Marilyn Pourier
Gerald One Feather
John Her Many Horses
Dennis Brewer
Bennett Sierra
Pete Red Willow
Jackie Rowland
PLACE: Piya Wiconi, Kyle, S.D.
1. CALL TO ORDER
Mr. Newton Cummings, Chairman, called the meeting to order at 5:12 p.m.
2. INVOCATION
Mr. Gerald One Feather gave the invocation.
3. APPROVAL OF MINUTES
Mr. Pete Red Willow made a motion to approve the minutes of the March 1, 2011 regular Board of Trustees meeting minutes.
Mr. Aloysius Wounded Head and Ms. Denise Red Owl seconded the motion.
Vote: 10 for; Against: 0 Not Voting: 0 Motion Carried
4. OST Education Representative on Board of Trustees – Jackie Rowland
Mr. Shortbull presented the letter appointing Jackie Rowland from the OST Tribal Education Committee to the board. (See Attachment A)
Ms. Jackie Rowland entered the meeting at 5:26 p.m.
5. FINANCE
Mr. Shortbull presented the finance committee meeting minutes to the board for approval. (See Appendix I)
Mr. Bennett Sierra made a motion to approve the finance committee meeting minutes with the correction that Ms. Denise Red Owl
left the meeting at 4:00 p.m. Mr. John Her Many Horses seconded the motion.
Vote: 11 for; Against: 0 Not Voting: 0 Motion Carried
Mr. Shortbull introduced Ms. Gene Smith with Ketel Thortensen to go over the FY-2010 Audit referred from the Finance
Committee meeting. (On File in the Business Office)
Mr. Bennett Sierra made a motion to approve the FY-2010 Audit referred from the Finance Committee meeting as presented.
Mr. Pete Red Willow seconded the motion.
Vote: 11 for; Against: 0 Not Voting: 0 Motion Carried
Mr. Newton Cummings expressed appreciation from the BOT to Arlene and the Business Office Staff for a good audit and the
good work that they are doing.
Mr. Shortbull presented a requisition that was not presented at the Finance Committee meeting from the IT Department to Golden West
Technologies for 1 telepresence HD system and 2 50” plasma monitors with installation and 1 year warranty in the amount of $31,227
to the board for approval. (See Attachment B)
Mr. Bennett Sierra made a motion to approve the requisition that was not presented at the Finance Committee meeting from the IT
Department to Golden West Technologies for 1 telepresence HD system and 2 50” plasma monitors with installation and 1 year warranty
in the amount of $31,227 as presented. Mr. Gerald One Feather seconded the motion.
Vote: 11 for; Against: 0 Not Voting: 0 Motion Carried
5. PROGRAM POLICY
Mr. Shortbull presented the program policy committee meeting minutes and recommended that the Board approve items 1a,1b, and PWO
Item 1and not the items OLC Employee Contracts due to changes made after the Program Policy meeting and the board can take action on
the contracts individually after approving the Program Policy Committee minutes minus the item on contracts. (See Appendix II)
Mr. Dennis Brewer made a motion to approve Item 1 a & 1b and the PWO Item l of the Program Policy minutes. Mr. Pete Red Willow
seconded the motion.
Vote: 11 for; Against: 0 Not Voting: 0 Motion Carried
Mr. Shortbull presented the HS New Employee Contract with the revision of having the job description instead of the work schedule,
and the requirement of 10% of their salary being withheld for off contract salary payments, and language on the probationary period to
the board for approval. (See Attachment C)
Mr. John Her Many Horses made a motion to approve the HS New Employee Contract with the revision of having the job description instead
of the work schedule, and the requirement of 10% of their salary being withheld for off contract salary payments, and language on the
probationary period. Mr. Aloysius Wounded Head seconded the motion.
Vote: 11 for; Against: 0 Not Voting: 0 Motion Carried
Mr. Shortbull presented the HS Renewal Contract with everything the same as the passed HS New Employee Contract except having the
probationary period language not in it. (See Attachment D)
Mr. Pete Red Willow made a motion to approve the HS Renewal Contract with everything the same as the HS New Employee Contract except
having the probationary period language not in it as presented. Mr. John Her Many Horses seconded the motion.
Vote: 11 for; Against: 0 Not Voting: 0 Motion Carried
Mr. Shortbull presented the OLC Staff New Employee Contract that is the same as the HS New Employee Contract except having the
requirement of taking out 10% of their salary and putting it into summer savings to the board for approval. (See Attachment E)
Mr. Gerald One Feather made a motion to approve the OLC Staff New Employee Contract it is the same as the HS New Employee Contract
except having the requirement of taking out 10% of their salary and putting it into summer savings. Mr. Aloysius Wounded Head seconded the motion.
Vote: 11 for; Against: 0 Not Voting: 0 Motion Carried
Mr. Shortbull presented the OLC Staff Renewal Contract that is the same as the HS New Employee Contract except having the requirement of
taking out 10% of their salary and putting it into summer savings. (See Attachment F)
Mr. Gerald One Feather made a motion to approve the OLC Staff Renewal Contract that is the same as the HS New Employee Contract
except having the requirement of taking 10% of their salary and putting into summer savings. Mr. Bennett Sierra seconded the motion.
Vote: 11 for; Against: 0 Not Voting: 0 Motion Carried
Mr. Shortbull presented the Faculty New Employee Contract it is exactly the same as the OLC Staff New Employee Contract but has Faculty
on it instead of Staff to the board for approval. (See Attachment G)
Mr. Bennett Sierra made a motion to approve the Faculty New Employee Contract it is exactly the same as the OLC Staff New Employee
Contract but has Faculty on it instead of Staff as presented. Mr. Gerald One Feather seconded the motion.
Vote: 11 for; Against: 0 Not Voting: 0 Motion Carried
Mr. Shortbull presented the Faculty Renewal Contract that is exactly the same as the Staff Renewal Contract except it says Faculty instead
of Staff to the board for approval. (See Attachment H)
Mr. Pete Red Willow made a motion to approve the Faculty Renewal Contract that is exactly the same as the Staff Renewal Contract except it
says Faculty instead of Staff as presented. Mr. John Her Many Horses seconded the motion.
Vote: 11 for; Against: 0 Not Voting: 0 Motion Carried
9. PERSONNEL
Mr. Shortbull presented the Personnel Committee meeting minutes to the board for approval. (See Appendix III)
Mr. Pete Red Willow made a motion to approve the personnel committee meeting minutes as presented. Mr. John Her Many Horses seconded the motion.
Vote: 11 for; Against: 0 Not Voting: 0 Motion Carried
10. REPORTS AND ANNOUNCEMENTS
Mr. Shortbull reported on resignations.
11. OLD BUSINESS
1. Rosetta Stone
Mr. Shortbull presented a memo from Karen Lone Hill the Lakota Studies Department Chair stating the Lakota Studies Department unanimously agree
to support being involved in the proposed Rosetta Stone Lakota Language Project to the board and requested to give the President approval to inform
Rosetta Stone we want to be considered as a project. (See Attachment I)
Mr. John Her Many Horses made a motion to approve giving the President authorization to inform Rosetta Stone we want to be considered a project.
Mr. Aloysius Wounded Head seconded the motion.
Vote: 11 for; Against: 0 Not Voting: 0 Motion Carried
2. Pass Creek BOT Representative
Mr. Shortbull presented the minutes from the Pass Creek College Center Local Board requesting to have a re-election. (See Attachment J)
Mr. Bennett Sierra made a motion to go into executive session. Mr. Gerald One Feather seconded the motion.
Vote: 11 for; Against: 0 Not Voting: 0 Motion Carried
Entered into Executive Session at 6:35 p.m.
Our of Executive Session at 6:57 p.m.
Mr. Pete Red Willow made a motion to have a re-election at the Pass Creek College Center. Mr. Bennett Sierra seconded the motion.
Vote: 11 for; Against: 0 Not Voting: 0 Motion Carried
12. NEW BUSINESS
1. Pursuit of Improvements in Reading Development Program
Mr. Shortbull presented a recommendation that the college pursue a developmental reading improvement program that would require OLC students
to achieve higher reading levels before being able to take college courses that require a high level of reading comprehension.
Mr. Bennett Sierra made a motion to approve pursuing a developmental reading improvement program as presented. Mr. Pete Red Willow
seconded the motion.
Vote: 11 for; Against: 0 Not Voting: 0 Motion Carried
13. SCHEDULE OF NEXT MEETING: TIME, DATE, AND PLACE
Finance Committee– Tuesday, April 26, 2011 – 3:00 p.m. – Pine Ridge College Center
Program Policy Committee-Tuesday, April 26, 2011–4:00p.m.-Pine Ridge College Center
Personnel Committee-Wednesday, April 27, 2011-5:00p.m.-Piya Wiconi Board Room
Board of Trustees-Thursday, April 28, 2011-5:00p.m.-Piya Wiconi Conference Room
14. ADJOURNMENT
Mr. Pete Red Willow made a motion to adjourn the meeting. Mr. Bennett Sierra seconded the motion.
Vote: 11 for; Against: 0 Not Voting: 0 Motion Carried
The Board of Trustees meeting adjourned at 7:14 p.m.
Respectfully Submitted,
Diane Winters
Recording Secretary
ATTEST:
Mr. Newton Cummings