Board of Trustees
Meeting
Board Retreat
July 10, 2011
BOARD PRESENT BOARD ABSENT STAFF PRESENT
OTHERS
Newton Cummings Thomas
Shortbull
Bennett Sierra Gerald
Giraud
Rhonda Two Eagle
Gerald One Feather
Dennis Brewer
Aloysius Wounded Head
Warren Cross
Denise Red Owl
Jackie Rowland
John Her Many Horses
Pete Red Willow
PLACE: Four Aces Hampton Inn, Deadwood, S.D.
1. CALL TO ORDER
Mr. Newton Cummings, called the meeting to order at 8:02 a.m.
2. INVOCATION
Mr. Richard Iron Cloud gave the invocation.
3. APPROVAL OF
MINUTES
Ms. Denise Red Owl made a
motion to approve the minutes of the June 23, 2011 regular Board of Trustees meeting
minutes.
Mr. Pete Red Willow seconded
the motion.
Vote: 11 for; Against:
0 Not
Voting: 0 Motion
Carried
4. Election
Committee Report
Mr.
Shortbull presented the Election Committee report to
the board for approval. (See Attachment A)
Mr.
Bennett Sierra made a motion to approve the Election Committee report as
presented. Mr. John Her Many Horses
seconded the motion.
Vote: 11 for; Against:
0 Not
Voting: 0 Motion
Carried
5. FINANCE
Mr.
Shortbull requested presented the Architectural and
Engineer Firm bid to the board for approval. (See Attachment B)
Mr.
John Her Many Horses made a motion to approve the Architectural and Engineer
Firm bid advertisement as presented.
Mr.
Bennett Sierra seconded the motion.
Vote:
11 for; Against:
0 Not
Voting: 0 Motion
Carried
6. PROGRAM POLICY
Mr.
Shortbull presented the following policy revisions to
the board for approval. (See Attachment C-N)
a. Revision 83-100 Financial Aid Mission
Statement
b. Revision 83-420/83-420-1 Verification
(Policy and Procedure)
c. Revision 83-500 Repayment (Policy)
d. Revision 83-600 Summary of Student Eligibility Requirements
for Student AID and Programs
e. Revision 83-700 Student Expense Budget
and Standard Expenses
f. Revision 83-780 Revisions
g. Revision 83-760 Payment Schedule
h. Revision 80-200-1 Early Entry High
School Student Enrollment (Procedure)
i.
Revision 80-000 Admission
(Policy)
j.
Revision 85-200 Student
Advising and Tutoring (Policy)
k. Revision 81-250 Student Course Load
(Policy)
l.
Revision 88-100 Grade Reports
(Policy)
Mr. Dennis Brewer
made a motion to approve the policy revisions as presented. Mr. Aloysius
Wounded Head seconded the motion.
Vote: 11 for; Against:
0 Not
Voting: 0 Motion
Carried
7. PERSONNEL
Mr. Shortbull presented a salary adjustment for Dawn Frank
Director/Chair of the Graduate Studies Department
$57,049
to $60,000 pro-rated for 24 pay periods for contract year 2011-2012. (See Attachment O)
Mr. Bennett Sierra
made a motion to defer action to the August BOT meeting for the salary
adjustment for Dawn Frank
Director/Chair
of the Graduate Studies Department -$57,049 to $60,000 pro-rated for 24 pay
periods for contract year 2011-2012.
Mr. John Her Many
Horses seconded the motion.
Vote: 10 for; Against:
0 Not
Voting: 1 Motion
Carried
Ms.
Rhonda Two Eagle entered the meeting at 8:35 a.m.
Mr. Shortbull presented contract renewals to the board for
approval. (See Attachment P)
Mr. Gerald One
Feather made a motion to approve the contract renewals as presented. Mr. John
Her Many Horses seconded the motion.
Vote: 12 for; Against:
0 Not
Voting: 0 Motion
Carried
8. REPORTS AND
ANNOUNCEMENTS
Resignations
9. OLD BUSINESS
No Old Business
10. NEW BUSINESS
No New Business
18. SCHEDULE OF
NEXT MEETING: TIME, DATE, AND PLACE
Finance CommitteeTuesday,
August 23, 2011 3:00 p.m. Pine Ridge College Center
Program Policy
Committee-Tuesday, August 23, 20114:00p.m.-
Personnel Committee-Wednesday,
August 24, 2011-4:00p.m.-Piya Wiconi Board Room
Board of Trustees-Thursday,
August 25, 2011-5:00p.m.-Piya Wiconi Conference Room
19. ADJOURNMENT
Ms. Denise Red Owl made a motion to adjourn the meeting. Mr. Pete Red Willow seconded the motion.
Vote: 12 for; Against: 0 Not Voting: 0 Motion Carried
The Board of Trustees meeting adjourned at 8:45 p.m.
Respectfully Submitted,
Thomas Shortbull
Recording Secretary
ATTEST:
Mr.