OGLALA LAKOTA COLLEGE
Board of Trustees Meeting
Board Retreat
July 29, 2012
BOARD PRESENT BOARD ABSENT STAFF PRESENT OTHERS
Newton Cummings Thomas Shortbull
Bennett Sierra Ursula Gaertner
Rhonda Two Eagle Marilyn Pourier
Gerald One Feather
Dennis Brewer
Aloysius Wounded Head
Warren Cross
Denise Red Owl
Jackie Siers
John Her Many Horses
Pete Red Willow
Pheobe Tallman
Richard Red Owl
PLACE: Four Aces Hampton Inn, Deadwood, S.D.
1. CALL TO ORDER
Mr. Newton Cummings, called the meeting to order at 8:02 a.m.
2. INVOCATION
Mr. Gerald One Feather gave the invocation.
3. APPROVAL OF MINUTES
Mr. Pete Red Willow made a motion to approve the minutes of the June 21, 2012 regular Board of Trustees meeting minutes with the correction.
Ms. Demise Red Owl seconded the motion.
Vote: 11 for; Against: 0 Not Voting: 2 Motion Carried
4. FINANCE
1. Consultant Contracts
Mr. Shortbull presented a consultant contract for Greg Gagnon to advice on OLC’s Self-Study report and NCA Higher Learning Commission’s Comprehensive
Visit, assist with editing and writing of the Self-Study report, and collecting and utilizing evidence for the Self Study report from April 23, 2012 to May 10,
2013 in the amount of $600 per day not to exceed $40,000 to the board for approval. (See Attachment A)
Ms. Pheobe Tallman made a motion to approve the consultant contract for Greg Gagnon to advice on OLC’s Self Study report and NCA Higher Learning
Commission’s Comprehensive Visit, assist with editing and writing of the Self-Study report, and collecting and utilizing evidence for the Self Study report
from April 23, 2012 to May 10, 2013 in the amount of $600 per day not to exceed $40,000 as presented. Mr. Aloysius Wounded Head seconded the motion.
Vote: 11 for; Against: 0 Not Voting: 2 Motion Carried
Mr. Shortbull presented a consultant contract from the Head Start Program to Yvonne Bellany for on site data management trainings, database monitoring,
webinars, support and review of procedures concerning data management from August 1, 2012 to August 1, 2013 in the amount of $8,000 payable in three
installments to the board for approval. (See Attachment B)
Mr. Pete Red Willow made a motion to approve the consultant contract from the Head Start Program to Yvonne Bellany for on-site data management trainings,
database monitoring, webinars, support and review of procedures concerning data management from August 1, 2012 to August 1, 2013 in the amount of
$8,000 payable in three installments as presented.
Mr. John Her Many Horses seconded the motion.
Vote: 12 for; Against: 0 Not Voting: 1 Motion Carried
Mr. Shortbull presented a consultant contract from the Nursing Program to Kathleen Hankel to review documents, two day consultation at OLC, flight, car
rental and food in the amount of $5,432 to the board for approval. (See Attachment C)
Ms. Denis Red Owl made a motion to approve the consultant contract from the Nursing Program to Kathleen Hankel to review documents, two day
consultation at OLC, flight, car rental and food in the amount of $5,432 as presented. Mr. John Her Many Horses seconded the motion.
Vote: 13 for; Against: 0 Not Voting: 0 Motion Carried
Mr. Shortbull presented a consultant agreement from the Head Start Program to Yvonne “Tiny” DeCory for CDA training and assessments for 2011-2012
school year in the amount of $12,800 to the board for approval. (See Attachment D)
Ms. Jackie Siers made a motion to approve the consultant agreement from the Head Start Program to Yvonne “Tiny” DeCory for CDA training and assessments
for 2011-2012 school year in the amount of $12,800 as presented. Ms. Pheobe Tallman seconded the motion.
Vote: 13 for; Against: 0 Not Voting: 0 Motion Carried
2. Extra Duty Contract – Jim Dudek
Mr. Shortbull presented an extra duty contract for Jim Dudek to mentor Wallace White Dress about methods of web design and maintenance, oversee virtual
campus courses, oversee faculty development to teach virtual campus courses, provide tech support for virtual campus to faculty and students and work with
Ursula Gaertner to develop and populate Self-Study website for HLC visit in the amount $2,500 to the board for approval. (See Attachment E)
Mr. John Her Many Horses made a motion to approve the extra duty contract for Jim Dudek to mentor Wallace White Dress about methods of web design and
maintenance, oversee virtual campus courses, oversee faculty development to teach virtual campus courses, provide tech support for virtual campus to faculty
and students and work with Ursula Gaertner to develop and populate Self-Study website for HLC visit in the amount of $2,500 as presented. Mr. Pete Red Willow
seconded the motion.
Vote: 13 for; Against: 0 Not Voting: 0 Motion Carried
3. OLC Check Signer
Mr. Shortbull presented a memo requesting to add Milton Fineran as check signer to the board for approval. (See Attachment F)
Mr. Warren Cross made a motion to approve adding Milton Fineran as a check signer as presented. Mr. Bennett Sierra seconded the motion.
Vote: 12 for; Against: 0 Not Voting: 1 Motion Carried
4. Business Office Requisitions
Mr. Shortbull presented a requisition from the Business Office to Dakota Business for new copier lease – color copier – mx-411ON for four years in the
amount of $17,760 to the board for approval. (See Attachment G0
Ms. Rhonda Two Eagle made a motion to approve the requisition from the Business Office to Dakota Business for new copier lease – color copier – mx-411ON
for four years in the amount of $17,760 as presented. Mr. Aloysius Wounded Head seconded the motion.
Vote: 13 for; Against: 0 Not Voting: 0 Motion Carried
Mr. Shortbull presented a requisition from the Business Office to Simpson’s Printing for 3,000 OLC 2012-2013 catalogs in the amount of $19,889 to the board
for approval. (See Attachment H)
Mr. Aloysius Wounded Head made a motion to approve the requisition from the Business Office to Simpson’s Printing for 3,000 OLC 2012-2013 catalogs in
the amount of $19,889 as presented. Mr. John Her Many Horses seconded the motion.
Vote: 13 for; Against: 0 Not Voting: 0 Motion Carried
6. PROGRAM POLICY
5. Revision to Election Procedure for BOT and Local Boards
Mr. Shortbull presented the following revisions to the Election Procedure for BOT and Local Boards to the board for approval. (See Attachment I)
Mr. Gerald One Feather made a motion to approve the policy revisions to the Election Procedure for BOT and Local Boards with the age for running for a
Board position be age 25 rather 30 as was presented in the revised Election Procedures. Mr. Bennett Sierra seconded the motion.
Vote: 13 for; Against: 0 Not Voting: 0 Motion Carried
7. PERSONNEL
6. OLC Personnel Recommendations
Mr. Shortbull presented the following OLC personnel recommendations to the committee for approval. (See Attachment J Item A)
1. Dora Gina Ferguson- Counselor for Pejuta Haka College Center- $30,066 pro-rated for 24 pay periods for contract year 2012-2013.
2. Terry Featherman- Maintenance for Pejuta Haka College Center- $21,381 pro-rated for 24 pay periods for contract year 2012-2013.
3. Jeff White Bear Claws- Teacher at Lakota Woglaka Wounspe- $40,000 pro-rated for 20 pay periods for contract year 2012-2013.
4. Terry Little White Man- Production Assistant to KOLC- $27,000 pro-rated for 24 pay periods for contract year 2012-2013.
5. Levi Mesteth III- Production Assistant to KOLC- $24,721 pro-rated for 24 pay periods for contract year 2012-2013.
6. David Herman- Production Assistant to KOLC- $28,062 pro-rated for 24 pay periods for contract year 2012-2013.
Mr. Pete Red Willow made a motion to approve the OLC personnel recommendations as presented. Mr. John Her Many Horses seconded the motion.
Vote: 12 for; Against: 0 Not Voting: 1 Motion Carried
7. Head Start Personnel Recommendations
Mr. Shortbull presented the following Head Start personnel recommendations to the board for approval. (See Attachment J Item B)
1. April Byerley-Brown Eyes- Teacher Assistant for Martin Head Start- $16,268 pro-rated for 21 pay periods for contract year 2012-2013.
2. Cherie Bettelyoun- Teacher Assistant for Pine Ridge Head Start- $15,871 pro-rated for 21 pay periods for contract year 2012-2013.
3. Heather Red Willow- Teacher Assistant for Wanblee Head Start- $24,763 pro-rated for 21 pay periods for contract year 2012-2013.
4. Paul Bravo- Bus Driver for Oglala Head Start- $15,871 pro-rated for 21 pay periods for contract year 2012-2013.
Mr. John Her Many Horses made a motion to approve the Head Start personnel recommendations as presented. Ms. Jackie Siers seconded the motion.
Vote: 12 for; Against: 0 Not Voting: 1 Motion Carried
8. Reassignment
Mr. Shortbull presented the following reassignment to the board for approval. (See Attachment J Item C)
Mr. Aloysius Wounded Head made a motion to approve the reassignment as presented. Mr. John Her Many Horses seconded the motion.
Vote: 13 for; Against: 0 Not Voting: 0 Motion Carried
9. Salary Adjustment
Mr. Shortbull presented the following salary adjustment to the board for approval. (See Attachment J Item D)
1. Leslie Mesteth- Registrar -$55,005 to $58,005 pro-rated for 24 pay periods for contract year 2012-2013.
Mr. Pete Red Willow made a motion to approve the salary adjustment as presented. Ms. Pheobe Tallman seconded the motion.
Vote: 13 for; Against: 0 Not Voting: 0 Motion Carried
10. Education Increase
Mr. Shortbull presented the following education increase to the board for approval. (See Attachment J Item E)
1. Joe Bush- HS Budget Manager- education increment of $1000 for attainment of a Masters of Arts Degree in Lakota Leadership from
Oglala Lakota College. Current salary of $41,804 will reflect $42,804 pro-rated for 24 pay periods for contract year 2012-2013.
2. Vanessa Shangreaux- Kyle Early Head Start Teacher- education increment of $1000 for attainment of an AA Degree in Early Childhood
from Oglala Lakota College. Current salary of $26,496 will reflect $27,496 for contract year 2012-2013.
3. Reena Patton- Pine Ridge Early Head Start Teacher- education increment of $500 for attainment of 15 credit hours toward a Bachelor’s
degree from Oglala Lakota College. Current salary of $27,710 will reflect $28,210 for contract year 2012-2013.
Mr. John Her Many Horses made a motion to approve the education increase as presented. Mr. Pete Red Willow seconded the motion.
Vote: 13 for; Against: 0 Not Voting: 0 Motion Carried
11. Contract Correction
Mr. Shortbull presented the following contract correction to the board for approval. (See Attachment J Item D)
1. Jessica Dupris- CRCC Counselor- $28,011 to $28,911 pro-rated for 24 pay periods for contract year 2012-2013.
Mr. Warren Cross made a motion to approve the following contract correction as presented. Mr. Aloysius Wounded Head seconded the motion.
Vote: 13 for; Against: 0 Not Voting: 0 Motion Carried
12. Vacancy
Mr. Shortbull presented the following vacancy to the board for approval. (See Attachment K)
Nutrition Manager
Ms. Rhonda Two Eagle made a motion to approve the vacancy as presented. Mr. Pete Red Willow seconded the motion.
Vote: 12 for; Against: 0 Not Voting: 1 Motion Carried
13. Extended Leave of Absence Without Pay
Mr. Shortbull presented a memo from Ruth Cedar Face, EAP/Student Affairs Director, requesting an extended leave of absence to complete
her practicum for her master’s degree from July 23, 2012 to September 28, 2012 to the board for approval. (See Attachment L)
Mr. Bennett Sierra made a motion to approve the memo from Ruth Cedar Face, EAP/Student Affairs Director, request for extended leave
of absence to complete her practicum for her master’s degree from July 23, 2012 to September 28, 2012 as presented. Ms. Rhonda Two Eagle seconded the motion.
Vote: 13 for; Against: 0 Not Voting: 0 Motion Carried
14. Contract Renewal
Mr. Shortbull presented the following contract renewal to the board for approval. (See Attachment M)
Mr. Bennett Sierra made a motion to approve the contract renewal as presented. Mr. Aloysius Wounded Head seconded the motion.
Vote: 13 for; Against: 0 Not Voting: 0 Motion Carried
8. REPORTS AND ANNOUNCEMENTS
No reports or announcements
9. OLD BUSINESS
No Old Business
10. NEW BUSINESS
No New Business
18. SCHEDULE OF NEXT MEETING: TIME, DATE, AND PLACE
Program Policy Committee-Tuesday, August 28, 2012–12:00p.m.-Pine Ridge College Center
Finance Committee–Tuesday, August 28, 2012 – 1:00 p.m. – Pine Ridge College Center
Personnel Committee-Wednesday, August 29, 2012-5:00p.m.-Piya Wiconi Board Room
Board of Trustees-Thursday, August 30, 2012-5:00p.m.-Piya Wiconi Conference Room
19. ADJOURNMENT
Mr. John Her Many Horses made a motion to adjourn the meeting. Mr. Aloysius Wounded Head seconded the motion.
Vote: 13 for; Against: 0 Not Voting: 0 Motion Carried
The Board of Trustees meeting adjourned at 8:45 a.m.
Respectfully Submitted,
Thomas Shortbull
Recording Secretary
ATTEST:
Mr. Newton Cummings