January 24, 2003
Strong Pease Cathy Ferguson
Kathy Montes Marilyn Pourier
Faith Richards Stacy Phelps
Ellen Hernandez Vera Mousseau
Marla Collins Troylynn Twiss
Meeting called to order at 1:22 p.m.
Prayer by E.M. Collins
Review of minutes
Stacy motions to approve
Porta-Potties - Stacy Phelps
Security - Strong Pease, Terry Little Whiteman
Baccalaureate - Rose
Clean up - Trustees-Kyle Jail
Meals - 1 Friday, 2 Saturday, 1 Sunday
Concessions - Roberta Wounded Head, Cathy Ferguson
Walk/Run - Janice Richards
Rose and Denise volunteered to do the baccalaureate last year
Mike will do the announcement in the strategic planning meeting next Friday, 1-31-03
Will ask Tony Brave if there is a way to put the dance categories on the web page to show what categories are open.
Marilyn Pourier will put the categories on the weekly newsletter and update then to show what is open.
The categories were put out in the mailboxes in December.
Donation letter out to the community:
Faith, Misty, and Michelle - Martin
Troy - Gordon/Rushville
Marilyn, Mike, and Stacy - Rapid City
Troy will get a letter out to the reservation businesses.
Sponsors-stick a flyer in the graduation booklet at the powwow, or make a powwow booklet with their names and give out starting Friday
Add a PS to the letter saying there name will be announced throughout the weekend
Security responsible for chairs
Awning for graduation cook shack, someone needs to reserve
Dance Contest - Troy, Cathy, Roberta, Michelle, Theresa
Eyapaha - Chris Eagle Hawk, Robert Two Crow
Arena Director - John Around Him
Security - Day and Night – Yellow T-Shirts
Ask Beef if he will be in charge of meals this year
Veterans- Presidents Office
Drum Contest or Day Money Troy will ask Janice
Marilyn Will work with some one on clean up
Water - Terry to make something o drain it
Host Drum - Will decide on later date
Tiny Tots - Troy (wants it upped from $500 to $600)
Bereavement-check balance in account
Bi-weekly meetings starting in two weeks, now until graduation –February 14, 2003
Make posters, e-mail, and letters to announce meetings.
Troy motioned to adjourn the meeting
Seconded by Vera
Meeting adjourned at 2:45 p.m.