Minutes of December 5, 2003
Board Room - 1:00 p.m.
Jim Dudek called the meeting to order at 1:20 p.m. Joan Nelson gave the
In attendance were Janet Red Feather, Susie White Thunder, Crystal Paulson,
Joan Nelson, Shawna Pourier, Ann Rutherford, Stephanie Charging Eagle,
Jim Dudek, Georgia A. Rooks, and Trudy Ecoffey. Not present were Ursula (excuse-medical),
Verine, Sheris, Denise and Sylvia.
Administrivia: Per Chairperson Jim, Recorder Janet shall tender copies
of minutes to all committee members, the President, the Vice President,
Devonna and Arlene.
1. Minutes approved from past 3 meetings.
2. (4) committee functions clarified & reviewed
3. Skeleton from Ursula redistributed
4. Benchmarks available
5. Need to make recommendations (substantive meeting emphasis)
6. Structure of committee within the institution
1. Minutes : the recorder distributed hard copies of meeting minutes
from the past three (3) meetings
MOTION made by Joan and seconded by Susie, to accept the minutes, passed unanimously
Errata: Joan Nelson was in fact present at the 10/17 meeting (incorrectly
listed as present/not present) -- corrected by Recorder.
2. Four (4) functions : see Exhibit B, page 2 of the Assessment of Student
Academic Achievement (Policy), attached hereto & incorporated herein by reference. The
four functions are: to develop an assessment schedule, review results,
recommend assessment processes, and produce reports.
6. (Discussed out of order) - Where this committee fits into the institutional
scheme -- relationship of this committee to the governance of the college
-- Joan: need standing committee status with representatives going out to
the departments for liaison & effectiveness
Others: right now, we’re ad hoc -- we’re an advisory
committee to the Assessment Director -- we can advise but can’t really
direct or implement or control the outcome
Q: where in the structure will we fall? PWO, Institutional, Instructional
-- why not put Assessment on the same plane?
Suzy: we need to assess even beyond what NCA’s requiring -- we
want to be self-measuring in the future
Joan: need continuity, so some members should continue
Q: should we give a charge to Institutional development to add us as a Standing
Committee -- Assessment already has a policy as an underpinning
MOTION made by Ann and seconded by Georgia, that we advise Institutional we are
a 77-000 standing committee and should be placed on the institutional flow chart,
2. Four (4) functions (discussion resumed) :
#1) Develop a calendar -- calendar is embedded in a text document; Ursula has
Ann -- the non-academic calendar is needed
Jim -- other columns need to be incorporated -- gen ed, departmental, centers
Trudy E. -- As dept. chair, where does she need to be? Desires interdepartmental
communication on assessment status.
Shawna: They followed National Guidelines from the Council for Professional Recognition
for Early Childhood Development -- for assessment; but what does OLC require?
#2) Review assessment results -- Ann: need midway-through-academic-year reporting
- should require that departments submit a report to the assessment supervisor
Joan -- if each unit is used to doing a mid-academic year review, we’ll
get into a rhythm with it
MOTION by Ann and seconded by Trudy, that by February and again in the Fall/year
end period, assessment data will go to the assessment officer, passed unanimously.
Jim: This is gen. Ed. - we need a grid.
We need access to prior semester and registration results displayed; so maybe
official document for review 3/15 and 6/21 (this was part of the discussion on
#3) recommendations -- these hinge upon the working calendar, to be established.
#4) review annual report -- discussion: could we do this more easily with our
own website? Rapid discussion followed, culminating in the temporary
conclusion the same is problematic but appealing.
3. Skeleton guidelines for assessment from Ursula: some have it, some don’t --
Administrivia: Recorder will furnish copy of updated Email list to Chairperson
Jim at this conclusion of this meeting. Jim will make sure everyone
gets the skeleton via Email.
There was some intervening discussion concerning evaluation forms, and the
fact that some instructors did not get them this semester, and results
from 2002 only were distributed. Some mention was made that we can access these on Blackboard;
most faculty & staff seemed puzzled or unaware of this.
4. Benchmarks -- hard copies distributed by Ursula - check mailboxes
5. Make recommendations -- ongoing -- handled this meeting through motions.
Jim Dudek will: develop a grid/calendar for academic and non-academic
departments and will Email the skeleton to committee members.
NEXT MEETING, Agenda for January 16, 2004:
1. Opening Prayer
2. Attendance; current membership list; Email addresses; begin attendance grid.
3. Review and approve 12/5/03 minutes.
4. Status of charges/motions from 12/5/03 meeting.
5. Review four functions.
6. Carried over: course evaluations (another assessment tool).
The meeting was adjourned at approximately 2:30 p.m.
Janet Red Feather, Recorder
Cc: President, Vice President, Devonna, Arlene, Assessment Committee
Exhibits: Exhibit A, page 2 of Assessment of Student Academic Achievement
(Policy 77-000); Exhibit B, Assessment Calendar