Minutes

Friday, March 7, 2008

AGENDA

Words of Encouragement

Review of Minutes of Last Meeting

Discussion of Evaluation Policy and Procedure

Present: Joan Nelson, Pat Lee, Karen Lone Hill, Craig Howe

Meeting called to order at 10:30 by Chair Karen. Recorded by step-stool Craig.

Words of encouragement were given by Pat.

Approval of 2/22/08 minutes (with discussion; motion by Pat, second by Joan).

Discussion on attendance at FPRC meetings: Issues included general policy, consecutive absences, and total absences.

Discussion of conducting survey of faculty regarding intention of applying for 3 year contract the upcoming academic year. Survey basically consists of one question: Do you plan on applying for a 3-year contract during the fall semester of 2008? Discussed merits and procedures for conducting the survey online and face-to-face. Decision to do f2f survey at the upcoming faculty retreat.

Discussion regarding the “Full Time Faculty Evaluation Policy and Procedure” document. The following categories of issues arose:

Definition of terms:

“Comparable” on page 1, chapter Eligibility for multi-year contracts, and page 4, chapter Other Contingencies, number 1: suggested def = “an accredited degree-granting institution of higher education.”

Clarification of terms:

“four” on page 3, top paragraph: suggested change = “five.”

“years of departmental review” on page 3, chapter Summative Faculty Review: suggested change to “full time faculty” as defined on page 1, chapter Definition of Full Time Faculty.

Clarification of requirements:

The preconditions to apply for a 3-year contract: “must have at least 3 years of service at Oglala Lakota College or six years at another comparable institution” [p. 1, chapter Eligibility for multi-year contracts, and p. 4, chapter Other Contingencies, number 1]. Suggest including the “6 years at another comparable institution” to chapter Summative Faculty Review, 1st para.

The preconditions to apply for a 5-year contract: discussion that “awarded a 3 year contract” does not mean that a 3 year contract must be completed before applying for a 5 year contract. Therefore, it is possible that a full time faculty member could apply for a 5 year contract after completing the first year of a 3 year contract.

Discussion that multiyear contracts should entail a commitment from OLC to employ the contract holder for the full duration of the contract. In other words, multiyear contracts are not merely consecutive one-year contracts.

Other questions and issues:

Are yearly evaluations required once a multi-year contract is awarded?

Multi-year contracts should clearly indicate that status in writing on the document.

Is the current grievance policy applicable to multiyear contracts?

What institutional steps did the FPRC go through to become policy?

Decided to invite Gerry G. to our next meeting at 11:00 AM.

Next meeting is March 18, 2008 at 10 o’clock in the morning at the Graduate Studies Department conference area. Chair will be Craig, recorder will be Larry. Strict adherence to Robert’s Rules of Order will be observed. Joan will be the bailiff.

Motion to send Joan overseas for two weeks, or until she learns to follow rules.

Karen will get Lakota Studies Faculty input and approval on the Lakota titles discussed at last meeting and reported in its minutes.

Meeting adjourned at 11:44 AM when an anonymous stomach growled and there were three subsequently growls, also unattributable. In the sprint for the door, at least one committee member pulled a hamstring.