Institutional Development Committee Meeting Minutes

Year 2003-2004

	9-12	10-17	11-14	12-05	1-16	2-06	3-05	4-02	5-07
Bandy, John			P	P
Cedarface, Paul	P	P	P	P
Clifford, Dawn	P	P	P/A	P
Cottier, Pearl	A	A	P/A	P
Danner, Sarah	P	P	P	P	EX
Eagle Bull, Evelyn	A	A	A	P
Elliott, William	P	P	P	P
Fineran, Milton	P	P	P	P
Heriba, Adel	A	P	P/A	P
Janis, Karlene	A	A	P/A	P
Kockrow, Marilyn	P	P	P	P
Lessert, Jerry	P	P	P	P
Mannel, Sylvio	P	P	P	A
Miller, Mike	A	P	P	P
Quist, Arlene	P	P	P	P
Red Owl, Phinet	A	A	P/A	A
Robertson, Paul	P	A	A	A	EX
Roman, Jay	P	P	A	A
Sam, Angie	P	P	P	A
Sandoval, Deig	A	P	A	A
Saunders, Samuel	P	P	P	P
Swift Hawk, Phyllis	P	P	P	P
White Butterfly, Karen	A	P	P	A
White Shield, Sandy	P	P	P	P

E-mail addresses: A. Sam asam@olc.edu D. Clifford dclifford@olc.edu

P. Swift Hawk phyllisswifthawk@hotmail.com A. Quist aquist@olc.edu

S. Danner sdanner@olc.edu Jay Roman jroman@olc.edu

W. Elliott elliott@gwtc.net or belliot@olc.edu S. Mannel sylvio@mannel.com

M. Kockrow mkockrow@olc.edu or mkockrow@bbc.net

P. Cedar Face itehante@hotmail.com or pcedarface@olc.edu

S. Saunders ssaunders@olc.edu J. Lessert jlessert@olc.edu

S. White Shield swhiteshield@olc.edu P. Robertson epcloud@gwtc.net

J. Bandy jbandy@gwtc.net E. Eagle Bull seagleb@olc.edu

P. Cottier pcottier@olc.edu K. Janis kjanis@olc.edu

Institution Development Committee called to order at 1:10 PM

Prayer by Phyllis Swift Hawk

Minutes were distributed. John Bandy’s name needs to be added as a member. (Sorry John). Other corrections were : Paul Cedar Face was who wanted it clarified about students. Instead of Mr. Bandy, Dr. John Bandy. Jerry Lessert moved that it should be left Roberts Rules of Order. Bill Elliott seconded the motion, not John Bandy.

Minutes were approved as corrected.

Moved to accept by Paul Cedar Face

Seconded by Bill Elliott

Unanimous vote of approval

Dr. Saunders advised that Beef Randall was scheduled to present, but would do it later.

By-laws of Piya Wiconi Okolakiciye were discussed and Dr. Saunders read & passed out a copy of a note from Ursula listing the concerns. (see attachment)

Bill Elliott wanted something in the by-laws about an item returning to us many times. He thought that it should not be able to return more than two or three times in one semester. Discussion on Ursula’s note about page 5, 6 & 7.

Motion by Bill Elliott to include “Vice President of Instruction to be in charge of final records.”

Seconded by Jerry Lessert

Unanimous Approval Vote

Sarah Danner moved to send Piya Wiconi Okolakiciye By-laws back to them for approval. If possible they will only take the change.

Paul Cedar Face seconded the motion.

Unanimous Vote of Approval.

Secretarial duties turned over to Paul Cedar Face, because Marilyn had to make a presentation to the Instructional Affairs Committee.

Secretary

Marilyn Kockrow

Notes from the Institutional Development Committee meeting;

Old business:

Ronald “Beef “ Randall will present suggestions from ID for student participation in standing committee and governance meetings.

The By-laws from the Piya Wiconi Okolakiciyapi that were submitted for approval from the last governance meeting again was sent back to ID.

• This refers to the hand written queries sent from Ursula G. directed from the Presidents office. (I will give you a copy for the attachment to these minutes)
• Sam S. stated that the note is not a formal query from the President’s office.
• Bill E. questioned the fact as to how many times this document will be returned for review from whomever for final approval of the by-laws.
• Sam S. states there is no limit as to the amount of queries pertaining to any document as to insure the changes made to the official policy.

Sub-committee reports:

• By-laws and handbook; the sub-committee cannot act upon any of these until the official approval of the by-law changes are made to start work on the handbook.

• Insurance; the sub-committee chair was not present to make a report.

• Search and screen; Paul C. stated that the document is posted on blackboard and the sub-committee is in the process of revising the text of the document. And the rumor that there would be no standing committee meetings until January 2004.

• Strategic planning; the sub-committee chair was not present to make a report.

• Institutional Review Board; the sub-committee chair was not present to make a report. Sarah D. for information purposes, AIHEC will provide training for a member of this board (the discussion was fast and vague).

• Technical policy committee; the chair was not present to make a report.

• Assessment policy committee; Jim Dudek was to present the findings for the establishment of this committee.

Discussion concerning this query and the evaluation for Instructor’s began at this point of the meeting.

· John B. requesting a proposal to query the assessment committee for students to complete the instructor evaluation for this semester.

· Sam S. stated the opportunity for the students to assess the instructor evaluation was posted on blackboard. The information was provided to the Department Chairs and Center Directors at the meeting Tuesday 12/02/03.

· This all came from the VP of Instruction for this semester.

· There also will not be assessment envelopes available for the center’s to administer for these evaluations this semester.

· Arlene Q. recommended taking these concerns to the Assessment committee for their reasoning and inputs.

· Sam S. the question of having the availability of assessment results immediately after the submission of evaluations is possible. But this is not good for this organization at this time.

· Sis E.B. stated that there is no feedback and/or inputs from the center staff concerning this issue.

· Pearl C. concerns were with the repercussions the students will suffer from bad evaluations from the instructors when the results were made available immediately after the assessment was complete.

· Jerry L. states the evaluation is needed to be put in place to measure the instructor’s performance in the specific area of instruction.

· Sarah D. the present form should be streamlined from its present state to fit the assessment and we should look at other institutions to modify our own assessment forms to meet other criteria.

· John B. assessment is the research to measure change either at the beginning or the end of the semester.

· Sarah D. observation cannot be completed by just one class interaction to weigh an evaluation of this issue.

· Pearl C. problems of having the evaluation done when students are not present and should be done to reflect the student’s needs.

· Sam S. we should enter a resolution of concern to the assessment committee to address the evaluation process and get an update for change concerning this issue.

Motion by Pearl C. to have Jerry L. research present policy for the original evaluation form used by the college.

Seconded by Sis E. B.

Sam S. called for the question and vote: 14 for, 0 against (unanimous vote for the research motion).

Discussion:

• John B. will this research overstep the boundaries of the other committees, such as instructional affairs and/or the assessment committee.
• Sis E. B. just complete the research and turn over the findings to the appropriate committee for review.

Motion to Adjourn by Adele A. (Adele has been on this committee and is not on the rolls)

Seconded by Sis E. B.

Secretary Pro-tem

Paul Cedar Face