Institutional Development Committee
March 9, 2007
Members present see attached
Members absent: see attached
Marilyn Kockrow had a doctor’s appointment;
Michelle Bruns is our of the area, and
Wilmer Mesteth is coaching Hand Games for AIHEC
Cliff DeLong joins the meeting at 11:20 a.m.
Paul Cedar Face excused the absent members as listed above.
There was a discussion of the section on the new insurance plan and clarification
of the process: it needs to go from the Institutional Development Committee to
the Piya Wiconi Okolakiciye, then to the President, and then to the Board of
Bill Elliot wants to know the meaning of “mam,” clarification that it means “makes a motion;”
Bill E. makes a motion to accept the minutes;
Christina has a question on page 2 (pages are not numbered) regarding the paragraph that starts with “-Fineran – comments- for Lakota – depends on where you live….”
Christina does not recall these statements.
There was some discussion of what Milton Fineran and Bill Elliot were referring to; Bill states that it had to do with providers other than the Indian Health Service;
Committee makes the decision to delete the paragraph starting with “- Fineran…; discussion on whether or not to leave Bill’s last sentence in the minutes.
The whole paragraph was deleted including Bill’s last sentence (see revised minutes).
Questions were posed regarding what the minutes, at that point, are referring to. Arlene clarifies that this section in the minutes of 2-9-07 refers to Bill Elliot’s motion to accept the insurance proposal effective March; a roll call was taken at the February 9 meeting regarding who had what kind of insurance.
Deig S. seconds the motion to accept the minutes with the deletion of the paragraph from “- Fineran to ………………………has seen that with the VA)”
Motion carried with 8 voting for and 1 not voting;
Since Marilyn K. is excused, Christina follows up on the previous discussion;
the new insurance proposal will be taken to the the Piya Wiconi Okolakiciye;
President, and then the Board of Trustees.
Arlene states that the new proposal cannot go into effect until October 1 since it is too late to get all of the approvals, including the Board of Trustees, and to present it to all staff before people go off contract.
Discussion of what Bill Elliot’s motion was at the Institutional Development Committee meeting of 2-9-2007.
Bill Elliot makes a motion to withdraw his motion re. acceptance of plan 37102-54/37110-16 for March as per 2-9-07 minutes.
Ursula G. seconds the motion;
Vote: Motion accepted unanimously;
Discussion of new Insurance plan, and changing vision coverage from VSP to Avesis by April 1; this will not work because there is not enough time to get the plans approved by the Board of Trustees and presented to all staff; the rates quoted by Wellmark are only valid until April 1, and may change by June/July 2007; employers have two options but the rates are not guaranteed.
Paul Cedar Face states we need to stay with Wellmark because jumping around is not good; Arlene agrees; in addition, Dakota Care does not cover pre-existing conditions. However, we will change from VSP to Avesis for the vision coverage.
Pearl Cottier makes a motion to 1) stay with all of the current insurance providers;
2) to go with the two options presented by Wellmark re. deductibles; numbers:
37102-40/37110-16 and 37102-49/37110-18; 3) to change from VSP to Avesis for
vision coverage (see attached plans as presented by Wellmark).
Motion seconded by Deig Sandoval;
Vote: 9 for; 1 abstain; motion carried;
clarification regarding life insurance; apparently
up; Arlene informs
b.) Policy and Procedure Subcommittee: Ursula is reporting;
Arlene informs committee that the business office is working on section 40-49 ; they are redoing the endowment section and it will take a little while. After it is done, Ursula will look the section over and then present it to the committee via e-mail.
Clarification on how to submit changes to p/p to the full committee; Cliff suggests sending p/p, which have changes via e-mail attachments to the full committee. If none of the committee members has any objections, changes can be passed and given to Diane, President’s Admin. Assistant, to upload to the p/p Manual on the web.
Ursula wants clarification regarding abbreviations and acronyms in the p/p text.
Discussion: some want the words spelled out, some want them spelled out once with abbreviations in parentheses; thereafter acronyms only. Brian mentions that it is a matter of respect: it is more respectful to spell out everything.
Poll: six people want the words abbreviated after the first occurrence when the word is spelled out with its acronym;
Four people want the words spelled out throughout the p/p texts.
No decision was reached.
c.) Technology: Cliff is reporting;
Sub committee met last night on
Title III funds/budget; laptops have been ordered for the
overspending. There will be down time in order to carry out upgrades. Cliff will inform staff accordingly via e-mails.
Minutes respectfully submitted by Ursula Gaertner