OGLALA LAKOTA COLLEGE

P.O. BOX 490

KYLE, SOUTH DAKOTA 552

MINUTES

Institutional Development Committee

May 4, 2007

Members present see attached

Members absent: see attached

Note: There was no committee meeting on April 13, 2007.

1. Chairperson, Paul Cedar Face called the meeting to order at 12:17 p.m.

2. Larry Gauer said an opening prayer; thank you Larry.

3. Old Business:
1. Approval of Minutes, March 9, 2007;

Larry G. makes a motion to accept the minutes;

Cliff seconds the motion;

Vote: unanimous

Cliff makes a motion to accept the amended minutes of 2-9-2007;

Larry G. seconds the motion;

Discussion regarding the deletion of one paragraph beginning with:

“Milton……….”

Vote: amended minutes of 2-9-2007 accepted unanimously.

4. Subcommittee Reports:
1. Insurance: no report presented
2. Policy/Procedure – Ursula makes the report:

The P/P subcommittee has been working on section 50-59;

Results;

50-000 no changes;

Changes were submitted to 51-000-1, 51-000, and 52-000-1/52-000.

Paul C.F. clarifies that if P/Ps entail corrections to the English language only, the changes can be sent directly to the President’s secretary, for official correction without going to Piya Wiconi Okolakiciye and the Board of Trustees.

Cliff moves to amend 51-000-1 Buildings and Grounds Management (Procedure) with grammatical changes as submitted with direction to the President’s secretary to edit same; Larry G. seconds the motion;

Vote: accepted unanimously.

Page 2

51-000 Buildings and Grounds Management (Policy); this policy will be

sent forward to be reviewed and revised in academic year 2007-2008.

The question concerns who pays the bills in the district center and which

Board (local or main) approves them.

52-000-1/52-000 Campus Crime and Security (Policy and Procedures);

Sarah raised the question as to who can institute security procedures.

Discussion ensued; Ursula wanted to know whether district centers have

the same or different security procedures; Cliff raised the question about

security at Cheyenne River. Since NCA requires that Oglala Lakota

College keep records of all campus crime, the p/p should also include

recording procedures.

There were no changes on p/p’s 52-500-1 and 52-500.

On 54-000-1 Telephone Use (Procedure), the suggested change was

rejected;

On 54-000 Telephone Use (Policy), the suggested change was rejected.

Regarding 55-000-1/55-000, the p/p will remain as is; however,

Paul Cedar Face will ask President Shortbull regarding the designation of

President’s Council vs. President’s Office.

3. Technology – Cliff DeLong gave the report:

The new 5-year technology plan is posted under the “reference” section on the OLC website; Nursing is getting 20 new computers, the are arriving daily; they also received 5 new Dell axims.

200 new software systems upgrades are being undertaken; a new moodle server has been installed; this will make moodle faster.

Cliff built a new JICS we server for product development to increase speed.

Cliff asks that if anyone has any comments to, please, let him know.

5. New Business – None
6. Adjournment: Larry G. makes a motion to adjourn; Ursula seconds the motion;

Vote: approved unanimously.

Paul C.F. thanks the recorder;

Meeting adjourned at 1:20 p.m.

Minutes respectfully submitted by:

Ursula Gaertner

INSTITUTIONAL DEVELOPMENT COMMITTEE

Academic Year 2006-2007

Members	9/8/2006	10/13/2006	11/3/2006	12-1-2006	1-19-2007	2-9-2007	3-9-2007	4-13-07	5-4 -2007
Cliff DeLong*	Present	Present	Present	Present	Absent	Present	Present		Present
Ursula Gaertner*	Present	Present	Present	Present	Present	Absent	Present		Present
Marilyn Kockrow*	Present	Absent	Present	Absent-Ex	Present	Present	Absent-Ex		Absent-Ex
Paul T. Cedar Face*	Present	Absent	Present	Present	Present	Absent	Present		Present
Larry Gauer*	Present	Present	Present	Present	Present	Present	Absent-AL		Present
William T. Elliott*	Present	Present	Present	Absent	Present	Present	Present		Absent-Ex
Larry Salway	Present	Present	Present	Absent	Absent	Absent	Absent	No	Absent
Michelle Bruns*	Present	Present	Present	Absent	Present	Present	Absent-Ex	Commi-	Present
Sarah C. Danner*	Present	Present	Absent	Present	Present	Present	Absent	ttee	Present
Milton Fineran	Present	Present	Present	Absent	Absent	Present	Absent	Meeting	Absent
Christina Janis*	Present	Absent	Present	Present	Present	Absent	Present		Absent
Deig Sandoval	Present	Absent	Absent	Present	Present	Absent	Present		Absent
Jerry Lessert	Present	Present	Present	Present	n.a.	n.a.	n.a.		n.a.
Lisa Grimes	Present	Present	Absent	Present	Absent	Present	Present		Absent
Wilmer Mesteth*	Absent	Absent	Absent	Absent	Absent	Absent	Absent-Ex		Absent
Phyllis Swift Hawk*	Present	Present	Absent	Absent	Absent	Absent	Absent		Absent
Dawn Clifford*	Absent	Absent	Absent	Absent-Ex	Absent	Absent	Absent		Absent
Paula Nelson		Present	Present	Present	Present	Absent	Present		Present
Bryan Charging Cloud**	Non-member	Non-member	Present	Present	Present	Present	Present		Absent
Arlene Quist ex-off.	Present	Present	Present	Present	Absent	Absent	Present		Absent-Ex
Dan Koopman – non-member			Present	Present	n.a.	n.a.	n.a.		n.a.

* Names on the sign up sheet for this committee;

** Joined the committee on November 3, 2006;