Institutional Development Committee

November 4, 2011

Round Room, Piya Wiconi

Meeting called to order by  Cliff DeLong at 10:55

Members present: Milton Fineran, Cliff DeLong, Michelle Bruns, Lilias Jarding, Kiri Close, Shawn Reinhart, Marcel Bull Bear, Bill Young, Kylea Fisher, Rainey Benson, Deig Sandoval, Diana Cournoyer, Silvia Hollow Horn, Deb Tobacco. Loretta Red Feather

Opening Prayer given by Silvia Hollow Horn

Old Business:

-Motion to approve minutes as submitted made by Lilias Jardin, 2nd by Shawn Rheinhart.  Motion passed 10-1.

New Business:

Policy and Procedure Sub-Committee

-Lilias passed out copies of dorm policies from Joan Nelson of the Nursing department and Shirley

                Brewer.  Question posed by Cliff regarding the Nursing dorm policy – it was Lilias’ understanding

                that the nursing policy would be kept separate but attached.  Discussion held about

                incorporating the nursing policy into existing OLC Dorm Policy.  Deb noted that she was Dorm

Manager for the Nursing Department and would have preferred that there be a uniform policy

regarding dorms.  Bill suggests that it be clearly delineated at the top of the policy stating

something to the effect of: “Dorm  Policy regarding Pejuta Haka and Pine Ridge; for Nursing

Department dorm, please refer to policy………”

 

                -could have a separate procedure for the Nursing Department

                -Lilias will rework dorm policy

 – Milton discussed the policies of 70-300,70-470,80-000,85-200.

-Student Advising and Tutoring (85-200) – policy will be rewritten.  Tutoring part is not overseen

                by Student Support Services program – now transferred over to College Centers.  Kiri –

suggests identifying who is responsible for which duties, then lines out (perhaps in numbered order) who students should go to first and in what order for their academic advising needs.  Suggested that all handbooks be referred to when creating such a policy.  Have some time to work on this, since catalog just printed is good for  two years.

Loretta suggested that Department Chairperson be added in the Academic Advising as well.  Milton suggests distinguishing Academic Advising from Department Advising.

                -Status Sheets (70-470) –suggested changes read by Lilias (Policy and Procedure Review

                                committee needs a definition of “Academic Advisor” – need to ask Billy Hornbeck, Leslie

                                Mesteth and Gerry Giraud).  Committee will report back after seeking guidance from

                                Billy, Leslie and Gerry.  Need to consult departmental handbooks for further review.

                -Admission Policy (80-000) – Cliff – states that we cannot change the “open door” policy or we

                                lose our charter.  Kiri would like to see that we try to maintain a standard of

                                achievement for our students coming in (not lowering our standards).  Milton stated

                                that these policies were asked to be “fine-tuned” and if not, the current policy will be

                                strickly enforced.  Kiri discuss the “Federally Recognized Tribe” – noting that some

                                Federally recognized tribes do not follow an enrollment policy similar to Oglala Lakota

                                Tribe (i.e. Samoans do not have an official enrollment) – she would like this reviewed.

                                Milton  notes that we are being asked to address these policies to increase graduation

                                rates, and adhere to actual length of degree attainment, etc. – we do not have to

 change anything specifically – just make recommendations.  Marcel noted that many

students are lost after Pell distribution (noted this would be a retention policy issue).

-Motion made by Milton that we as a committee make a recommendation for the long range effects of

                the existing and proposed changed policies, to Leslie and Billy by the next All Staff meeting. 

                Motion dies for lack of a second. 

-Motion made to recess by Silvia at 12:00 noon, 2nd by Kiri – will reconvene at 1:00p.m. today.

 

 

-Committee reconvened at 1:00 p.m.  Those returning include Lilias, Bill, Rainey, Shawn, Loretta, Cliff, Silvia, Kiri,  Kylea, Deig,  Diana,and Michelle

                -Placement Tests and Developmental courses (70-300)

                -just received “revised” versions of 70-300 and 80-000 from Billy Hornbeck.  Lilias suggests that

                                we take some time to review the newly revised 70-300 and 80-000.  Both policies will be

                                revisited at the next meeting.  Lilias will send out electronic version.

-Milton not present for further discussion about Student Services

 

Benefits Committee

                -Kylea – no report from Faith.

Technology committee

                -Cliff we have a new propane operated generator – from Epscor CII – which operated and

                                maintained all system running for 4 hours yesterday – is in service now. 

                -Students received laptops last Friday – no complaints.  20 new laptops – not ready for use yet.

 4 new workstations in Nursing Department.  Bill noted that was unable to obtain a large

 file streaming video – depends on location.  Some issues with inability to get to free version of Rapid City Journal – has had issues with viruses – library does not have problems with this. 

                -Pejuta Haka – has had problems with some people unplugging services.  Pine Ridge has

                                problems with viral activity.

                -Cliff notes that Dr. Giraud thinks we might want to consider tablets instead of laptops for the

                                next generation.

Motion made by Bill Young to adjourn meeting .  2nd by Rainey Benson.  Meeting adjourned at 1:13 p.m.  Passed unanimously.