Piya Wiconi Okolakiciye

Minutes of Meeting

12/12/08

Present: Lenora Hudson, Georgia Rooks, Crystal Paulson, Lynelle, O’Rourke, Kireie Shiroma, Lorie Broberg, Susie White Thunder, Richard Red Elk, Leslie Mesteth, Craig Howe, Maria Albers, Paula Nelson, Sylvia Hollow Horn

The meeting was called to order by vice-chairperson Leslie Mesteth at 10:04 a.m.

Edwin Fire Thunder has resigned as chair of the committee.

There was discussion held as to whether the vice-chair should take over the vacant chair position or to hold new elections.

Leslie stated that when she was elected to the vice-chair position she was not a voting member of PWO.

Discussion was held on the possibility of students being elected to the officer positions of PWO. The question was also brought up as to whether a student who may be elected into the chairperson position would lose voting privileges.

Susie White Thunder made a motion that elections be held for all officer positions. Sylvia Hollow Horn seconded. Vote:

                12 for                    0 against              0 not voting        Motion passed

Chairperson:

                Sylvia Hollow Horn nominated Leslie Mesteth

                Susie White Thunder nominated Lorie Broberg

Sylvia Hollow Horn made a motion that nominations cease. Seconded by Crystal Paulson. Vote:

                9 for                       0 against              3 not voting        Motion passed

Leslie Mesteth is the chairperson.

Vice-chairperson:

                Georgia Rooks nominated Lorie Broberg

                Craig Howe nominated Sylvia Hollow Horn. Sylvia respectfully declined the position.

Sylvia Hollow Horn made a motion nominations cease. Seconded by Georgia Rooks. Vote:

                12 for                    0 against              0 not voting        Motion passed

Lorie Broberg is the vice-chairperson.

Recorder:

                Lorie Broberg stated that the person who holds this position needs to have some technological knowledge and be able to use FTP for posting minutes.

                Georgia Rooks nominated Susie White Thunder

Lorie made a motion that nominations cease.  Vote:

                12 for                    0 against              0 not voting

Susie White Thunder is recorder.

Discussion held on minutes of past meetings.

Susie motioned to approve the 11/21/2008 minutes.  Seconded by Georgia.

Leslie was not at this meeting. Her name needs to be removed. Mia Albers was at the meeting and needs to be added. Doug Patton was also at the meeting his name needs to be added.

Vote:     9 for       0 against               3 for not voting               Motion passed

Proposed Policy 70-250 is being returned to the committee

Georgia made a motion to send it back to the Instructional Affairs committee seconded by Mia.

Lorie clarified some of the issues with the proposed policy. There are some discrepancies between the policy and the catalog.

The committee came to a consensus that it needs to be presented by the Instructional Affairs chairperson so questions can be addressed.

October 17th minutes:

Sylvia moved to approve. Lorie 2nd. Vote: unanimous. Motion carried.

Discussion held on PWO by-laws.

Lorie suggested that everyone review the by-laws for discussion at the next meeting.

Leslie stated that the committee specifically review the by-laws in the following areas:

o   Requirements for officers

o   Resignation of officers

o   Alternates or proxies for absent members or members who cannot fulfill their elected position.

o   Standing Committees-Ex Officio

o   Individual student organizations as to how students who may be elected as an officer, that student will have no vote.

o   What exactly makes a quorum?

Paula Nelson discussed the importance of informing students as to the availability of minutes on the OLC website and other issues pertaining to students and communication.

Discussion held on the student rotation.

Discussion held on the possibility of having training on Roberts Rules.

Lenora will contact Tom Allen on the possibility of training. She will see what dates he has available. She will check if he is available January 9, 2009.

Next meeting will be January 23, 2009.

Members should be ready to review by laws.

Lorie will contact Jeff to let him know he needs to be at the next meeting to present IA’s proposed policy change.

Lorie moved to adjourn. Richard Red Elk 2nd. Motion passed.

 

Respectfully Submitted

Susie White Thunder

Recorder

 

Minutes Approve 1/23/09