Piya Wiconi Okolakiciye
Minutes of Meeting
Members Present: Olowan Martinez (Pahin Sinte College
Members Absent: Lorie Broberg
Ex-Officio Members Present: Jeff Olson, Larry Parker, Janice Richards, Paul Cedar Face
Chairperson, Leslie Mesteth, called the meeting to order at 10:13 a.m.
Leslie asked everyone to give a brief introduction.
Paul Cedar Face said words of encouragement and offered a prayer.
Leslie did a roll call of members: Phyllis (late),
Joanne, Olowan, Craig, Maria, Anna (late), Leatrice,
Approval of Minutes
Susie White Thunder passed out the minutes from the December meeting. She stated that if we can get enough email approval minutes, the minutes will be put on the OLC website sooner rather than waiting for the next committee meeting.
Georgia Rooks made a motion to approve the December minutes with correction. Seconded by Paula Nelson.
Vote: 8 for 0 against Motion passed.
· Chairperson, Leslie Mesteth reported that there are a total of 1607 students registered for the Spring 2009 semester. She gave a breakdown by each district center.
· Recorder Susie White Thunder reminded everyone to approve or change minutes via email.
Assessment Committee (Larry Parker)
A handout was given to committee members on MAPP testing. Larry gave a brief explanation of the MAPP testing and students involved with this testing process.
Instructional Affairs (Jeff Olson)
This proposed policy will make it so MATH 134 is not a quantitative reasoning course.
Leslie asked Jeff if he had the appropriate paperwork. He said he would get the signed cover sheet. Jeff gave a brief background on the development of this proposed policy.
Anna Respects Nothing entered the meeting at 10:40 a.m. (nine members)
Discussion held on the potential problems with this proposed policy. The catalog currently says Math 134 is a prerequisite for statistics. There is a potential problem with Jenzabar.
Maria Albers motioned that this proposed policy be returned to the Instructional Affairs committee. It is recommended that the committee develop the additional course that will be better suited to the Social Work department. The motion was seconded by Georgia Rooks.
Jeff stated that the Social Work Department can develop the statistics course. They will then see that it goes through the committee structure.
Vote: 9 for; 1 against, 0 not voting. Motion passed.
Jeff Olson left the meeting at 10:50
Larry Parker left the meeting at 10:50.
Institutional Development – Paul Cedar Face
Paul reported that three subcommittees have been developed.
· Insurance: This subcommittee deals with all aspects of employee insurance. Currently there is an attempt in progress to get more Head Start employees on the health insurance program.
· Policy Review: This subcommittee checks the policy manual for grammatical and spelling errors. Milton Fineran is the chair.
o Compensatory Time is one issue that is being dealt with.
· Technology: This subcommittee is dealing with centers that are setting up mobile laptop carts. More centers are requesting these carts. Web portal and Jenzabar have been changed for easier use.
Paul reported that Julie Goings has been working with President Short Bull to develop a Code of Ethics. No committee has been set up for this yet.
The Institutional Development Committee minutes are posted on the OLC website.
Discussion held on the process for approval of minutes and
posting them to the
Janice Richards, Student Services Committee Chairperson, asked Paul to refer gas voucher issues to the Student Services Committee.
Vote 10 for; Motion Passed.
Student Services (Janice Richards)
Janice Richards thanked Paul for the words of encouragement and re-establishing that we do not use acronyms when referring to the college or the committees.
Janice reported that the Student Services committee asked President Shortbull for charges for the committee. The student handbook is reviewed every year.
The student disability policy is being looked at. There is currently nothing in the manual referring to students with disabilities. This has been worked on for eight years now. None of the centers have handicap accessible doors. She stated that Pres. Shortbull reports there are no funds for the doors.
Paul stated that there are funds available for organizations to help make facilities more handicap accessible.
Discussion held on addressing the needs of handicap people. Leslie stated that the admissions application allows students to indicate if they are handicap. From there they fill out a separate form requesting special services.
Lenora Hudson addressed the fact that IEP’s are not dealt with at the college level. The college is dealing with students’ physical needs.
Paul Cedar Face and Janice Richards left the meeting at 11:23.
Policy Revision Discussion
The following is from a discussion only. No changes have been made yet:
Chairperson, Leslie Mesteth, lead a discussion on some possible changes to the by-laws.
Requirements for Officers:
· Full Time Staff members (2 years)
· Knowledgeable regarding policy and procedures
· Initiative to learn the role
· Should have two year terms, alternating non-renewable
Resignation of officers
· Must give written notification
Alternate or proxies for absent members or members who cannot fulfill their elected position
· If a member is absent they may assign an alternative from the group they represent.
Standing Committees-Ex Officio
· Send committee minutes via email or hard copy.
· Give reports of their committee either in writing or preferably oral reports within 5-10 minutes.
· Any presentation for policy change be put under New Business.
Individual student organizations as to how students who may be elected as an officer, that student will have no vote.
Many students who are involved in student organizations are new to OLC with very little knowledge of OLC history and culture or how to run a meeting.
Our goal with the student senate, student organizations and student reps is for them to gain knowledge and assist them in becoming better students and members of the community.
Craig stated that the by-laws do not prohibit students from being officers.
Discussion held on having students serve as officers for Piya Wiconi Okolakiciye. Leslie allowed each member to express his or her opinion on this issue.
Leslie suggested that the student organizations by-laws be looked at regarding to this issue.
Lenora Hudson stated that she will investigate this issue and report back at the next meeting.
Leslie passed out the current handbook which needs to be updated. She requested that everyone go through the handbook and be ready to discuss it at the special meeting. At this time, Lenora told everyone that the handout she had given to everyone several meetings ago contained the most recent by-laws which had been approved by BOT and were on the OLC website.
There will be a special meeting on Friday, January 30 at 10 a.m. with pot luck.
Sylvia Hollow Horn moved to adjourn. Seconded by Maria. Vote: unanimous. Meeting adjourned at 12:20 p.m.
Motion passed unanimously.
Susie White Thunder