Piya
Wiconi Okolakiciye
Minutes
of Meeting
1/23/09
Members Present: Olowan Martinez (Pahin Sinte College
Center),
Members Absent: Lorie Broberg
Ex-Officio Members Present: Jeff Olson, Larry Parker,
Janice Richards, Paul Cedar Face
Chairperson, Leslie Mesteth, called the meeting to order
at 10:13 a.m.
Leslie asked everyone to give a brief introduction.
Paul Cedar Face said words of encouragement and offered a
prayer.
Leslie did a roll call of members: Phyllis (late),
Joanne, Olowan, Craig, Maria, Anna (late), Leatrice,
Approval
of Minutes
Susie White Thunder passed out the minutes from the December
meeting. She stated that if we can get enough email approval minutes, the
minutes will be put on the OLC website sooner rather than waiting for the next
committee meeting.
Georgia Rooks made a motion to approve the December minutes
with correction. Seconded by Paula Nelson.
Vote: 8 for 0
against Motion passed.
Officer
Reports
·
Chairperson, Leslie Mesteth reported that
there are a total of 1607 students registered for the Spring
2009 semester. She gave a breakdown by each district center.
·
Recorder Susie White Thunder reminded
everyone to approve or change minutes via email.
Committee
Reports
Assessment
Committee (Larry Parker)
A handout was given to committee
members on MAPP testing. Larry gave a brief explanation of the MAPP testing and
students involved with this testing process.
Instructional
Affairs (Jeff Olson)
Policy
7250
This proposed
policy will make it so MATH 134 is not a quantitative reasoning course.
Leslie
asked Jeff if he had the appropriate paperwork. He said he would get the signed
cover sheet. Jeff gave a brief
background on the development of this proposed policy.
Anna Respects Nothing entered the meeting at 10:40 a.m.
(nine members)
Discussion held on the potential problems with this proposed
policy. The catalog currently says Math 134 is a prerequisite for statistics.
There is a potential problem with Jenzabar.
Maria Albers motioned that this proposed policy be
returned to the Instructional Affairs committee. It is recommended that the
committee develop the additional course that will be better suited to the
Social Work department. The motion was seconded by Georgia Rooks.
Jeff stated that the Social Work Department can develop
the statistics course. They will then see that it goes through the committee structure.
Vote: 9 for; 1 against, 0 not voting. Motion passed.
Jeff Olson left the meeting at 10:50
Larry Parker left the meeting at 10:50.
Institutional
Development – Paul Cedar Face
Paul reported that three subcommittees have been
developed.
·
Insurance: This subcommittee deals with all
aspects of employee insurance. Currently there is an attempt in progress to get
more Head Start employees on the health insurance program.
·
Policy Review: This subcommittee checks the policy
manual for grammatical and spelling errors. Milton Fineran is the chair.
o
Compensatory Time is one issue that is being
dealt with.
·
Technology: This subcommittee is dealing with
centers that are setting up mobile laptop carts. More centers are requesting
these carts. Web portal and Jenzabar have been changed for easier use.
Paul reported that Julie Goings has been working with
President Short Bull to develop a Code of Ethics. No committee has been set up
for this yet.
The Institutional Development Committee minutes are
posted on the OLC website.
Discussion held on the process for approval of minutes and
posting them to the
Janice Richards, Student Services Committee Chairperson, asked
Paul to refer gas voucher issues to the Student Services Committee.
Vote 10
for; Motion Passed.
Student
Services (Janice Richards)
Janice Richards thanked Paul for the words of
encouragement and re-establishing that we do not use acronyms when referring to
the college or the committees.
Janice reported that the Student Services committee asked
President Shortbull for charges for the committee. The student handbook is
reviewed every year.
The student disability policy is being looked at. There
is currently nothing in the manual referring to students with disabilities.
This has been worked on for eight years now. None of the centers have handicap
accessible doors. She stated that Pres. Shortbull reports there are no funds
for the doors.
Paul stated that there are funds available for
organizations to help make facilities more handicap accessible.
Discussion held on addressing the needs of handicap
people. Leslie stated that the admissions application allows students to
indicate if they are handicap. From there they fill out a separate form
requesting special services.
Lenora Hudson addressed the fact that IEP’s are not dealt
with at the college level. The college
is dealing with students’ physical needs.
Paul Cedar Face and Janice Richards left the meeting at
11:23.
Policy
Revision Discussion
The following is from a discussion only. No changes have
been made yet:
Chairperson, Leslie Mesteth, lead a discussion on some
possible changes to the by-laws.
Special
Orders:
Requirements for Officers:
·
Full Time Staff members (2 years)
·
Knowledgeable regarding policy and procedures
·
Initiative to learn the role
·
Should have two year terms, alternating
non-renewable
Resignation of officers
·
Must give written notification
Alternate
or proxies for absent members or members who cannot fulfill their elected
position
·
If a member is absent they may assign an
alternative from the group they represent.
Standing
Committees-Ex Officio
·
Send committee minutes via email or hard
copy.
·
Give reports of their committee either in
writing or preferably oral reports within 5-10 minutes.
·
Any presentation for policy change be put under New Business.
Individual
student organizations as to how students who may be elected as an officer, that
student will have no vote.
Many students who are involved in student organizations
are new to OLC with very little knowledge of OLC history and culture or how to
run a meeting.
Our goal with the student senate, student organizations
and student reps is for them to gain knowledge and assist them in becoming
better students and members of the community.
Craig stated that the by-laws do not prohibit students
from being officers.
Discussion held on having students serve as officers for
Piya Wiconi Okolakiciye. Leslie allowed each member to express his or her opinion
on this issue.
Leslie suggested that the student organizations by-laws
be looked at regarding to this issue.
Lenora Hudson stated that she will investigate this issue
and report back at the next meeting.
Leslie passed out the current handbook which needs to be
updated. She requested that everyone go through the handbook and be ready to
discuss it at the special meeting. At this time, Lenora told everyone that the
handout she had given to everyone several meetings ago contained the most
recent by-laws which had been approved by BOT and were on the OLC website.
Next
Meeting
There will be a special meeting on Friday, January 30 at
10 a.m. with pot luck.
Adjournment
Sylvia Hollow Horn moved to adjourn. Seconded
by Maria. Vote: unanimous. Meeting adjourned at 12:20 p.m.
Motion passed unanimously.
Respectfully Submitted,
Susie White Thunder
Recorder