Piya Wiconi
Okolakiciye
Regular Meeting Minutes
October 21, 2011
Call to Order:
Meeting called to order @10: 11 am
Prayer: Ruth Cedar Face
Present: Leslie
Mesteth, Shirley Brewer, Maria Albers, Grady Brunsch, Michel Melvin, Thedna
Zimiga, Akisa Milk(Student) , Lyle Wilson, Jeff Olson,
Clifford Delong, Monica Spider, Ruth Cedar Face, Sylvia Hollow Horn
Roll Call of members
present: x T. Zimiga, x M. Melvin, x G. Brunsch, x L.
Wilson, x L. Mesteth, x S.
Brewer, x S. Hollow Horn(excused at 11:23), x
M. Albers;
(Student) Akisa Milk - Wanblee ,
(Student)Monica Spider – Pahin
Sinte,
(Student)_____________________________,
(Student)_____________________________.
Approval of Minutes – September 16, 2011
Motion to approve of the meeting minutes from September
16, 2011
Motion by: Maria
Albers
Seconded by: Michel
Melvin
Vote:
For: 9
Against: 0
Abstain: 0
Motion Passed
Officer Reports –
1.
President, Leslie Mesteth – Substance Abuse Policy
Passed
2. Vice-President, Shirley Brewer – No report
3. Recorder/Secretary, Thedna Zimiga – No report
Committee Reports – Limit to 5 minutes, please give any changes or updates to previous
reports.
1.
Activities – Theresa Lone Hill-Not present
2. Assessment – Dawn Frank - Not present
3. Institutional Development – Clifford Delong. Joan will bring a split
policy for the Nursing Dorm. A policy
that Steph and Shirley will have reviewed will be brought to the
committee. Milton had a motion to strike
83-500 the motion was defeated and it was sent to policy and procedure
subcommittee to be reviewed. Laptops are
at the bookstore. Personnel is still working on an
assessment.
4. Student Services –
5. Instructional Affairs – Jeff Olson- No Report
New Business – Limit to 10 minutes for each presenter.
Update: Ruth
Cedar Face on the Disability application and procedure that goes along with
that. We don’t have resources for the students. We have to define the procedure for students
to follow. We can only do so much to assist the students with. This will be brought to the next meeting with
information about how it aligns with the American with Disabilities Act. We
need to refine our procedures.
Motion for
Ruth Cedar Face to take the disabilities procedure back to Student Services
Motion
by Maria Albers
Seconded
by Grady Brunsch
Vote
For:
9
Against:
0
Abstain:
0
Motion Passed
Discuss:
Manual Maintenance Procedure 36-000-1
Changes:
1.
1. The person or group bringing forward a modified
or new policy/procedure will send the relevant document electronically to the
appropriate standing committee of the Piya Wiconi Okolakiciye…
2.
Strike 2. After the policy/procedure…
3.
3. After Approval by the standing Committee…
4.
8. Strike c. All changes made to the Policy and
Procedure manual…
Strike the exhibit
23-007-2 and replace with the PWO Form 2 Circular Routing Sheet
Motion to accept the changes to the Manual
Maintenance (Procedure) 36-000-1
Motion by Michel Melvin
Seconded by Shirley Brewer
Vote:
For:
9
Against:
0
Abstain:
0
Motion Passed
Clifford Delong excused at 10:41
Discussion: Student Support Services which only
services 1st generation students and those students with a
need. The program can only service
those students within the program.
Discussion on Placement tests and Developmental
Courses (Policy) 70-300
What services can be provided for these students.
Perhaps review before taking the accuplacer?
We need a survey, but what questions do we need to
ask?
We need a survey for incoming freshman this
semester and freshman this spring.
Have the counselor do the survey
Some questions could be:
Why don’t we
have cohorts?
Do you need
tutoring?
Can we have
faculty tutors?
Can we have
faculty of online classes come to do a lab each week?
Should the
pace of the course be increased/decreased?
Etc…
Bachelor degrees: Can we have money for a people
that start a bachelor degree and continue to completion? Perhaps two
scholarships given at two different points as they progress, without stopping
or sitting out, and are doing so with satisfactory progress.
GED is a self-paced program with a GED tutor as a
guide to help students work through their levels.
Workshops during the
summer or break to remediate students in math and reading?
Why aren’t we inviting high schools in?
Student Services: There is an appeal process for
PELL. There needs to be a definition of criteria for appeals such as fire,
death, acts of god, terrorism, not day to day things such as lack of
transportation, health issues, and day care issues.
We have an open door policy.
Sylvia excused at 11:23
(8 voting hereafter)
Strategic Plan: To combine Foundational Studies and
Student Support Services
Seems to be two questions.
Charges to Instructional Affairs and Institutional
Development
Next Friday is a Division Meeting perhaps everyone
can come to listen in.
Motion to have Instructional Affairs and
Institutional Development look at
1. Placement Tests/
Developmental Courses
2. Admission
3. Student
Advising/Tutoring
4. Status
Sheets
Motion by Grady Brunsch
Second by Michel Melvin
Vote
For:
8
Against:
0
Abstain:
0
Motion Passed
Adjournment
Motion to adjourn
Motion by Shirley Brewer
Second by Maria Albers
Vote:
For:
8
Against:
0
Abstain:
0
Motion Passed
Meeting adjourned @ 11:37