23-004 02/24/82
CODIFICATION SYSTEM (POLICY)
1. The Policy and Procedure Manual is to have features that are consistent with the growing needs of the
Oglala Lakota College. As a minimum, it should contain a system that is expandable, easily updated and
that imposes a minimum of burden of the administration and faculty of the college. It is desirable that
the system has the flexibility to encourage development in all areas where policy emanation is required.
2. Codification represents a process by which the administration implements policy within the Oglala Lakota
College. It also allows staff to submit policy proposals, through the President, to the Board of Trustees
for review and action. The system will accommodate the nine major categories of the manual, the
sub-categories in each grouping. Policy and Procedure items is distingu8ishing by color-coding to
discern policy, procedures and implementation forms where applicable. Graphically, the coding system is
as follows:
Major Classification-
10 - Organization (of the college)
20 - Board Operations
30 - Administration
40 - Fiscal Services
50 - Business/Facilities Services
60 - Personnel
70 - Instructional Services
80 - Students
90 - Community and Organization Relations
Sub-coding of these classification is broken down into subject areas within the major classifications
(i.e. 33-000 Administrative Personnel) The 5-digit policy number is distinguished from Procedures by adding
an additional "-1" to it and an additional " - 2" for exhibits.
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