64-100
BOT 12-02, 8-21-03, 11-24-03, 12-20-03, 12-25-05
SICK LEAVE (POLICY)
Oglala Lakota College shall maintain an Annual and Sick Leave Program that is
consistent in the maintenance of good employee relationship and morale. Such a program
will also be consistent with federal fair employment practice.
Oglala Lakota College employees, including full-time faculty, shall earn sick leave at the
rate of four hours per full pay period. Such leave can be taken for reasons of the staff
member’s personal health as well as their immediate family, (biological children, spouse,
legal guardians, parents, grandparents and legal dependents. Temporary, or part-time
employees do not earn sick leave. Sick leave taken in excess of two days at any one time
will be supported by a written statement from one practicing physician substantiating the
fact that Oglala Lakota College employee was under care or observation. The supervisor
is granted the authority to waive the provision depending on the extenuating
circumstances. No salary will be paid for such sick leave that is not properly supported.
Advances of sick leave may be made only upon formal approval of the President. Such
leave can be taken only for reasons of the staff member's personal health.
1. Notification of Illness
Notification of absence for illness shall be given to the employee's immediate supervisor
prior to 9:00 a.m. for the day involved, unless, on the judgment of the supervisor, the
circumstances surrounding such absence made reporting before normal starting time
impossible, in which event such report must be made as soon thereafter as is possible.
2. Advanced Sick Leave
Employees requesting sick leave will be required to submit their signed request with good
and sufficient reasons supported by a medical certification from their doctor. The request
must be approved by the supervisor and the President before such advance will be
granted.
3. Limit Per Contract Year on Advanced Sick Leave
No more than 40 hours will be advanced on sick leave per contract year. Advance sick
leave must be paid back within the contract year.
4. Donated Sick Leave
An employee may donate sick leave to another employee under the following conditions:
a. Request must have doctor's statement attached for the period employee will
be off work due to an illness.
b. Employees must use up their annual and sick leave before they can request
donated sick leave.
c. Donated sick leave is for sick leave in excess of 10 days only.
d. Donated sick leave is restricted to 40 days per contract year. After the forty
days, the employee must apply for OLC disability insurance plan.
e. Only OLC employees who have excess of 80 hours of sick leave can donate
to other OLC employees for the amount they have in excess of 80 hours.
f. When the employee returns to work, any unused sick leave is returned to the
employees who donated sick leave.
g. A sign up sheet for employees to donate sick leave to another employee does
not occur until the Supervisor forwards the request to the President for final approval.
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