67-300-1
BOT 06-29-2006, 04-29-2010
PERSONNEL DEVELOPMENT (PROCEDURE)
A. Definition
Staff development is prescribed training involving Oglala Lakota College staff during the
course of their employment at the college. The training may take a variety of forms and is
grouped into three broad categories.
1. Tuition Waivers
All employees will be granted tuition cost waivers when no other financial aid is
available or when sufficient financial aid is not available. Full-time faculty and staff
will also be granted reasonable leave time and travel time to attend courses
offered by Oglala Lakota College leading to the next highest college degree at one
of the satellite centers (i.e. 30 miles of travel = 45 minutes time/weather is a
considerable factor). Only one course may be taken during working hours with
sufficient travel time granted to drive to and from the center of attendance. If
additional course work is requested, leave time will be arranged between the
supervisor and employee (i.e. comp. time, annual leave, etc.). Tuition waivers will
also be granted to adjunct faculty and part time employees, but no leave time will
be granted by OLC.
If any other financial aid is awarded to the student for the semester, including
scholarships, it will first be applied to non-tuition costs (other fees). Any remaining
financial aid will be applied to tuition cost with the balance being waived. (BOT 6-
26-03) If Pell is awarded during the same Pell year that the staff tuition waiver is
granted, it will be applied to prior semester cost as long as the employee has set up
a payroll deduction to cover their school bill of not less than $12.50 per pay period.
If a payroll deduction has not been set up, Pell allows for the Pell to be applied to
any time during the school year and it will be applied to prior semesters of the
current Pell year.
2. In-Service
Taken while the staff member in on the job and is normally scheduled into the
individual’s work schedule. This type of training may take the form of workshops,
seminars, mini-courses, research projects or a limited number of academic
courses which may or may not be for credit (related policies: 62-001, Comp Time;
44-006, Travel; 53-000, Transportation).
3. Individuals attending courses at institution other than Oglala Lakota College and
who continue to work full time at the College will be granted tuition and one-half
their mileage costs from the Oglala Lakota College center or extension nearest to
their home to the campus. Upon the availability of funds mileage will be paid.
4. Educational Leave
Training which cannot otherwise be pursued while working at OLC. Staff is
granted leave from the college for a prescribed extended period of time usually to
pursue a degree, (BA, MA, Ph. D., etc.). Research projects as part of an
individual’s training may also necessitate leave.
B. Purpose
The purpose of staff development is threefold:
1. Pursuant to Lakota self- determination, the college places heavy emphasis upon
qualified Oglala Sioux Tribal member to be involved as personnel in college
programs. Staff development allows for tribal members employed at the college
to upgrade themselves into other positions within the college.
2. The college is a growing institution that is constantly striving to provide quality
higher education to its students. The development of new programs and
educational requirements will result in a need to provide ongoing training to faculty
and staff. In some cases, training will need to begin at the outset of employment.
The efficient functioning of each department will mandate the needs for training.
3. Since Lakota Studies lies at the heart of the college mission and purposes, all staff
are encouraged to increase their knowledge in this area and, where feasible, to
contribute through research and development.
C. Priorities
1. The following priorities will apply to all decisions concerning staff development.
The staff development screening committee will develop a priority checklist based
upon the following objectives to screen all applicants.
2. The Staff Development Screening Committee will meet in the spring of each year
to determine the overall educational needs of the college for the following year.
Areas of need will be prioritized.
3. Staff development at college expense must have direct bearing to the college and
the fulfillment of its missions and purposes. Staff development will depend upon
the availability of funds. The college will set aside a portion of its annual budget for
staff development.
4. Preference for staff development will be given to Oglala Sioux Tribal members,
other American Indians, and non-Indians in that order in relation to institutional
program and activity priorities as part of short range and long range plans.
5. In the event that the above priorities result in equal applicants, a successful work
record, and length of time employed by the college should be used as criteria for
selection.
D. Eligibility
During the first year of employment, training and development must be directly related to the
employee’s job requirements. After the first year of employment, staff development requests
will be determined by both personal and institutional goals. No educational leave will be
granted until the employee has been with the college for one year. Staff development is open
to all full time college employees.
E. Contractual Agreements
All staff development will occur through an appropriately negotiated agreement stipulating:
1. Budget
2. Length of time on leave
3. Place of training
4. Training progress reports and other necessary documentation of satisfactory progress.
5. Remuneration and obligations to college and individual.
6. Mileage will not be paid to Oglala Lakota College classes.
F. Authority and Responsibility
All educational leave recommendations will originate with appropriate staff and supervisors. A
staff development screening committee comprised of the Director of Institutional
Development and two members from the Institutional Development Committee, will review
the applications in light of overall college goals and objectives. The committee will prioritized
the applications and will submit them to the President’s Council for approval. Educational
leave must also go to the Board of Trustees for approval. Applicants will receive notification
of approval or disapproval 6 weeks prior to the new semester.
G. Remuneration
The College will set aside a portion of its annual budget for all staff development activities, if
funds are available. Individuals on an approved staff development plan will be required first
to apply to other sources of financial aid for which they may be eligible. Only when an
individual documents that all sources have been exhausted and the individual has been found
ineligible for financial aid, will the college bear total negotiated expenses. Remuneration for
extended training periods will be according to a fixed budget formula that will provide in
addition to normal training costs, reasonable allowance for living expenses.
| Document Version | Pdf Version |
