76-530/76-530-1
BOT 12-22-07
Full Time Faculty Evaluation Policy and Procedure
Full time faculty will be evaluated yearly, and will be eligible to apply for 3 or 5 year
contracts under the provisions of this policy.
Faculty evaluation, long term contracts and titling are intended to achieve the following
goals:
* Ensure the ongoing development of instruction and faculty,
* Offer recognition to faculty for quality instruction and the advancement and
attainment of personal and professional goals,
* Advance the mission and goals of Oglala Lakota College in serving the needs of
the Lakota community,
* Strengthen Lakota cultural learning and instruction.
* Meet NCA requirements for accreditation
Definition of Full Time Faculty
Full time faculty members are employees of the College whose primary responsibility is
teaching. Full time faculty also includes academic department chairs and academic
program directors who teach courses. Staff members who teach on an adjunct basis are
not full time faculty as defined in this policy.
Annual Evaluation
All faculty members will be evaluated annually before contract renewal offers as outlined
in the procedures detailed below. Recommendation for contract renewal for one year
contracts will be made by the appropriate academic department chair and approved by the
Vice President for Instruction and the President.
Eligibility for Multi-year Contracts
A full time faculty member must have at least 3 years of service at Oglala Lakota College
or six years at an accredited degree-granting institution of higher education to be eligible
to apply for a 3 year contract. A full time faculty member must have at least 6 years of
service, and have completed a 3 year contract, to be eligible for a 5 year contract.
Evaluation Procedure
Faculty Development Plan and the Annual Review
Prior to signing contracts, faculty members will review their professional goals for the
upcoming school year and write a one-page Faculty Development Plan listing 2-5 personal
and professional goals, and steps that will be taken to achieve those goals, and to meet
summary evaluation criteria to demonstrate achievement of the plan.
The Faculty Development Plan and goals included in the Development Plans are
determined by faculty members based on their needs and goals relevant to their work and
responsibilities at Oglala Lakota College. Plans must include reference to the following
criteria (examples of supporting evidence are listed for each criteria):
Lakota language and cultural knowledge
Completion of Lakota Language and Culture courses
Independent study or research of Lakota language, history, or culture
Oral proficiency interview
Evidence of Lakota perspectives in teaching
Teaching
Articulated teaching philosophy
Scholarship related to course content
Syllabi
Assignments
Lecture notes/lesson plans
Student course evaluations
Observation reports
Letters of support from students, center staff, and community members
Scholarship
New learning in content area
Enrollment in courses
Publication of scholarly work
Presentation of scholarly work
Literature review of instructor’s area of study and instruction
Research
Service to the college
Committee work
Participation in departmental planning, review
Participation in college wide planning, review
Availability for students, administration
Serve as advisor to student groups, extracurricular activities
Successful grantsmanship
Service to the community
Service learning projects
Consulting for tribal government, organizations, and other community programs
Giving time to community activities
Serving on committees outside of the college
Serve as reviewer for grants, scholarly writing outside of the college
Community workshops
Organizing service learning opportunities
Supporting community cultural and spiritual activities
Plans may focus on one or several of these content categories, but yearly formative
evaluation will address all five.
Normal administrative duties and responsibilities such as committee membership,
following institutional policy, participation in departmental processes and meetings etc.
are not a part of the Faculty Development Plan but are expected of all faculty members
and are part of the review criteria.
The evaluation process below applies to all faculty.
Formative Evaluation of Faculty Development Plans
Development Plans for the upcoming year will be presented to the department chair prior
to contracts being issued. The faculty member will review his or her plan with the chair in
a collaborative way. Department chairs and the Vice President for Instruction will review
and approve individual plans.
The following year the faculty member will again meet with his or her department head to
review the Development Plan and the evaluation criteria. Upon approval by the
department head and Vice President for Instruction, a new Developmental Plan for the
next year will be created. The previous Developmental Plan goes into the faculty
member’s portfolio.
Summative Faculty Review
After completion of a 3 year contract, faculty members will be eligible to apply for a 5
year contract.
Faculty members who wish to be considered for a 3 or 5 year contract must apply in
writing and submit a portfolio of evidence by December 1 that addresses the criteria of
Lakota language and cultural knowledge, Teaching, Scholarship, Service to the college,
and Service to the community. The type and format of evidence to support achievement
in these areas may vary, but must be substantive and relevant as determined by the
Faculty Peer Review Committee. Other factors, such as fulfillment of administrative
duties, may be considered in the review.
The portfolio is reviewed by the Faculty Peer Review Committee, Vice President, and the
President with final extended contracts contingent on final board approval. The review
process will be completed and a decision rendered by March 1.
Faculty Peer Review Committee
A standing committee will consist of five members; two elected by faculty and two
members appointed by the Vice President for Instruction and the President, with the final
member chosen by the elected and appointed members. Staggered 3 year terms are to be
determined by the first committee. The majority of the five member committee will be
faculty.
The Faculty Peer Review Committee, in collaboration with the Vice President for
Instruction, will develop guidelines, criteria and procedures for review of portfolios and
summative performance. These guidelines, criteria and procedures for review will be
made available to the faculty.
Summative Review for Faculty Who Do Not Apply for Multi-year Contracts
All faculty members who do not apply for multi-year contracts and title within 5 years of
enactment of this policy or date of hire will be reviewed in the 5th year as described under
summative review procedures described herein.
Other Contingencies
1. Faculty with at least three years of service at Oglala Lakota College, or six years at an
accredited degree-granting institution of higher education, may choose to pursue the
three-year contract through the process described here upon enactment of the policy.
2. In the event that the faculty member does not gain approval at the
administrative/peer/presidential or board levels, areas needing additional development
will be specifically outlined with an opportunity to improve performance within the next
year.
3. Faculty members who fail to meet performance standards by the end of the
improvement period will not be given new contracts.
4. In the event of a disagreement with the final recommendation, faculty members or
administration can appeal through the College Grievance Procedure. (Policy 65-500-1)
Titles
Faculty who qualify under the provisions of this policy may use the following titles
* Instructor: (adjunct faculty on a semester-to-semester contract)
* Assistant Professor: Faculty member with a full-time contract
* Associate Professor: Faculty member with three-year contract
* Professor: Faculty member with a five-year contract
NOTE: Equivalent Lakota terms will be chosen by our Lakota culture faculty and
included with titles above.
Compensation
Faculty awarded multi-year contracts will receive an increase in compensation. Faculty
awarded 3 year contracts will receive a one time increase in annual salary of $1,000.
Faculty awarded a 5 year contract will receive a one time increase in annual salary of
$2,000. This will be in addition to educational increments and cost of living increases..
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