Registrar
Leslie Mesteth, Registrar, Phone
Cindy Iron Cloud, Assistant Registrar, Phone
Darelyn Runnels, Assistant Registrar, Phone
Fax
The primary purpose of the Registrar's Office is to provide service. Through our service we not only derive
satisfaction, but students have a right to expect this from us.
Counselors are available at each college center to assist students in tutoring, attendance, academic,
personal and financial aid counseling. Counselors may also refer students to other resources if they are
unable to assist students in their needs.
The college is interested in the welfare of its students. The personal contact of students with each
district college center counselor begins within the community, during registration and throughout the year.
Students should work closely with their local college center counselor. An academic advisor is also
available for each student during registration and by appointment.
ACCREDITATION
Oglala Lakota College (OLC) Courses are accredited by the North Central Association of Schools and Colleges,
Higher Learning Commission. The BS in Elementary Education is accredited by the South Dakota Division of
Education. The ADN in Nursing is accredited by the South Dakota Board of Nursing.
COLLEGE ADMISSION POLICY
All applicants seeking admissions to Oglala Lakota College must send each of the items listed below BEFORE
you will be admitted:
1. Completed Application stating your major.
2. Furnish a copy of your high school transcript, or certificate of high school equivalency (GED Diploma)
MANDATORY. Students with a Bachelor's Degree or higher will be required to submit documentation
verifying the degree awarded.
3. Transfer students must have official college transcripts sent.
4. Verification of Tribal Enrollment if the student is a tribal member of a Federally Recognized Tribe.
Any student falsifying information is subject to being dropped from all classes.
EARLY ENTRY PROGRAM
Oglala Lakota College provides opportunity for high school students to achieve college credit under a
specific criteria called early entry. This program is offered to junior and senior high school students who
would like to enroll into college courses up to six credit hours a semester. They must have a written
statement from their high school Principal or Counselor stating they are prepared for College level work,
approve the student's enrollment at OLC, and have a G.P.A. of 3.0 or above. An official transcript from the
high school must be submitted with the statement.
ACADEMIC ADVISING
A full-time instructor or college staff member will advise students concerning course selection scheduling,
discuss academic plans, and assist with career choices. Students with more than thirty (30) hours should
contact the chairperson of their major department to review status sheets and career plans.
STATUS SHEETS
Once a student enters a degree area, the student must obtain a status sheet for that degree program from the
counselor or academic advisor. When thirty (30) hours have been completed, a student must review his/her
progress with the department chairperson. This status sheet should always be consulted when making course
requests and signing up for classes. (If a student fails to maintain continuing enrollment for one (1)
semester, that student will come back in on the current status sheet.) All students in the education degree
department move to the new status sheet, if any changes occur, due to state requirements.
STUDENT COURSE LOAD
During the Fall and Spring semesters, 12 credit hours per semester is considered a full-time course load.
Students may enroll for up to 18 credit hours per semester. In special cases, upon approval of the
Department Chairpersons, this maximum load may be increased. During the summer semester, six credit hours
is considered a full-time course load. In all cases, a half-time load is one-half a normal full-time load.
HOURS OF RESIDENCE
A minimum of thirty resident hours must be earned from Oglala Lakota College for consideration of awarding
an associate degree or a bachelors degree. To receive an associate degree from OLC, 11 semester hours of
the last 24 must be earned during the last year. To earn a bachelors degree from OLC, the last semester
credit hours must be earned from OLC.
ENROLLMENT LIMITS
Oglala Lakota College reserves the right to cancel any class which does not have an enrollment of ten or
more students. The college will make every effort to offer courses requested and in a sequence which
permits most students to obtain a degree in a two of four year cycle. To avoid class cancellations, each
student should meet regularly with the district counselor in order to plan schedules for each semester.
Class size at Oglala Lakota College is limited to 30 students. If need exceeds 30 students, the same course
will be offered the next semester. Only 25 students can be registered for R&W 083 and R&W 093.
ATTENDANCE
Students are required to attend class regularly. If a student wishes to be excused from a class, it is the
students responsibility to clear the absence with the instructor. At that time, the student must arrange
for a make-up assignment. An excused absence is counted in a student's total number of absences. A student
maybe dropped from a course after three consecutive absences at the discretion of the instructor and
district director and will be dropped after five total absences. The instructor must submit a drop card by
the 15th week or a letter grade.
DROP/ADD PROCEDURE
During registration and the first week of classes, a student may change their enrollment by the following
procedure. Get a drop/add card, fill out the changes and obtain a signature of approval from your district
counselor, registrar or Instructor and return the card to the registrar. Courses may be added or dropped
during the first week of the semester. If a student discontinues a subject and fails to follow the
prescribed procedure for dropping a course, it may be recorded as an F on his permanent record. If a
student drops or is dropped from a course after the second week, the student is liable for the total cost of
tuition and fees.
INCOMPLETES
An incomplete grade is given only when the instructor feels that special circumstances warrant it. In
addition to the faculty providing all information necessary to determine an appropriate grade for the
student, instructor, and Department Chairperson must sign a contract. Unless stated in the contract, all
incomplete grades must be made up within one calendar year.
WITHDRAWAL
A student desiring to withdraw from class must obtain a drop/add card from their local counselor or the
Registrars Office. Non-withdrawal will result in a failing grade.
First Week:.......................................................Nothing recorded on permanent record
Third week to end of term:........................................W shown on permanent record
GRADE POINT AVERAGE
Graduating with an Associate of Arts or Bachelors degree from OLC requires twice as many grade points as
credit hours attempted (A cumulative GPA of 2.0). Grade points are as follows:
A-4 grade points F-0 grade points W-not applicable
B-3 grade points I-not application AU-not applicable
C-2 grade points NP-No Progress, not applicable
D-1 grade point SP-Satifactory Progress, not applicable
(Note! Some programs of study require a higher GPA above 2.0)
CLASSIFICATION OF STUDENTS
Freshmen students must maintain a cumulative GPA of 1.50 up to 30 credit hours completed. Thereafter, the
student must maintain a cumulative GPA of 2.00. This is consistent with the minimum graduation requirements
at Oglala Lakota College.
TRANSFER STUDENTS
Transfer students will be responsible for maintaining a GPA of 2.00, if their transfer total applied and
Oglala Lakota College credits equal more than 30 semester hours. They will be responsible for a GPA of
1.50, if the total applied credits equal less than 30 hours.
DEGREE OR CURRICULUM CHANGES
When a student changes degree objectives, he/she will be subject to the maximum time frame of the new degree
without regard to time spent pursuing the previous degree. The student must realize, that federal financial
aid will be calculated according to the original time frame.
INDEPENDENT STUDY
Independent Study courses will be approved if the student meets the guidelines. The student must be in the
last semester of an Associate or Bachelor Degree program and have a cumulative GPA of 3.0 or better. All
Independent Studies must be recommended by the District Center Director and approved by the Department
Chairperson, instructor, and student. No more than six (6) credit hours per semester may be taken by
Independent Study. It must be understood that some courses cannot be taken by Independent Study. All
Independent Study contracts will not be processed unless turned into the Registrar's Office with appropriate
signatures by the 6th working day after classes begin. Only full-time instructors are to teach independent
study courses.
TRANSCRIPT REQUEST
Any student requiring a transcript must put their request in writing to the Registrar's Office. Any student
requesting a transcript needs a complete file (High School Transcripts, GED Certificate, Degree of Indian
Blood, no outstanding bills to OLC). The initial request will cost $5.00 and when multiple copies are needed
each additional copy will cost $2.00. Requests may take 2-3 business days to process, if a student needs
them faxed that same day it shall cost an additional $2.00. Requests shall be kept on file for one (1)
academic year due to limited filing space. (Request a Transcript)
APPLICATIONS FOR GRADUATION
It is the responsibility of the student to complete an application form for graduation and forward to the
Registrar with the graduation fee of $10.00. The district counselor and/or advisor will make every effort
to assist the student in this process. Applications must be received two semesters prior to the semester in
which the student will complete the requirements for a degree. (Normally, at Fall registration). All
students must have a minimum cumulative G.P.A. of a 2.00 to graduate.
Note: If a student fails to complete the requirements for graduation by June 1st in the Spring semester in
which he/she applies, the student must reapply for graduation.
REGISTRATION FOR STUDENTS WITH MORE THAN SIXTY HOURS
Students with 60 or more credit hours should know that only the courses for their AA Degree may transfer to
another institution four year program.
ACADEMIC PROBATION/SUSPENSIONPOLICY AND PROCEDURE PROBATION POLICY
Any student who does not earn a grade point average of 2.0, (1.5 for students with 30 hours or less) in any
semester enrolled or any student who has dropped all of their credit hours in the past two consecutive
semesters will be placed on academic probation.
To be removed from Academic Probation a student must complete at least six (6) credit hours and complete
with a grade point average of 2.0 (1.5 for students with 30 hours or less).
PROBATION PROCEDURE
Dropping courses or failing to maintain satisfactory progress:
Any student who has dropped all of their credit in the past two consecutive semesters or fails to maintain
satisfactory progress will be placed on academic probationary status and must complete at least six (6)
credit hours per semester with a grade point average of 2.0 (1.5 for students with 30 hours or less).
1. The student will remove themselves from academic probation only upon the successful completion of the six
credit hours per semester with a grade point average of 2.0 (1.5 for students with 30 hours or less).
2. If a student does not complete the six credit hours per semester with a grade point average of 2.0
(1.5 for students with 30 hours or less) while on probation, they will be suspended for one full
semester.
3. The Registrar shall initiate probationary proceedings by informing the student and District Center
Director in writing (where the student has claimed to be his or her "Home Center").
4. The decision shall be binding and final for all courses offered by Oglala Lakota College, if the student
is placed on probationary status by the Registrar.
5. The Registrar shall maintain an updated list of all students on probationary status.
SUSPENSION POLICY
If a student does not earn a grade point average of 2.0 (1.5 for students with 30 hours or less) while on
probation, the student will be suspended for one full semester. This means the student can not enroll for
one semester. (Suspension #1)
Students will remove themselves from Academic Suspension by enrolling for only six (6) hours and earning a
grade point average of 2.0 (1.5 for students with 30 hours or less) or better in any one semester after
suspension. Should the student on suspension fail to successfully complete the six hours during academic
suspension, they shall be barred from enrollment for 2 years. (Suspension #2)
SUSPENSION PROCEDURE
Students placed on academic suspension will be allowed to return after the one full semester suspension
period on a conditional basis.
1. Students will only be allowed to enroll for six (6) credit hours in one semester after suspension for
a semester. During this time, the student must complete the six (6) credit hours with a grade point
average of 2.0 (1.5 for students with 30 hours or less).
2. Should the student on suspension #1 fail to successfully complete the six hours during academic
suspension #1, they shall be barred from enrollment for 2 years. This will be Suspension #2.
a. The Registrar shall ordinarily initiate suspension #2 proceedings by informing the district board
and center director where the student has claimed his/her "Home Center", of the student's academic
record and requesting a review of their status.
b. The District Board shall schedule a hearing and notify the student in writing to give a written or
oral justification of their poor record and reasons why they expect a better record in the future.
c. The District Board shall only allow students back into Oglala Lakota College with documented
extenuating circumstances. ie: health, accident, etc.
d. The District Board shall notify the Registrar and the student in writing of their decision.
The decision shall be binding and final for all courses offered by Oglala Lakota College.
1. If the student is placed on academic suspension #2 status, the student will not be
allowed to enroll for the next 2 years.
2. If the District Board's decision is in favor of the student to reenroll, the student
will be placed on academic suspension #1 again.
This means the student must sit out for one semester and will remove themselves from academic
suspension #1 by enrolling for only six (6) hours and earning a grade point average of 2.0
(1.5 for students with 30 hours of less) or better in any one semester after suspension. If
the student does not complete the six (6) hours with the required grade point average, the
student will not be allowed to have another hearing and will be automatically be barred from
all further enrollment at Oglala Lakota College for the next 2 years.
3. The Registrar shall maintain and update a list of the status of all students placed on Academic
Suspension. NOTE: The President will appoint a committee to provide all hearings for the students
placed on Academic Suspension #2 from the HeSapa College Center.
ELECTRONIC INFORMATION RESOURCES ACCEPTABLE USE POLICY
Information resources offer access to computers and people throughout the world. Students and staff will
have access to electronic mail, college libraries, information, news, research institutions, software,
discussion groups, and much more. All users should be aware that the inappropriate use of electronic
information resources could be a violation of local, state, and federal laws.
Oglala Lakota College will make every effort to protect students and teachers from any misuse or abuses as a
result of their experiences with an information service. By accessing Oglala Lakota College's network, you
have entered into a legally binding contract by signing your registration card. The full Acceptable Use
Policy is located in the Student Handbook and all students are agreeing to read the handbook and its
provisions when the registration card is signed.
DISTANCE LEARNING: DEFINITIONS OF ON-LINE COURSES
1. Full-Online Faculty Instructed Course
A Full-Online Faculty Instructed course will be accessed during the semester via the Internet. These
courses make sole use of Internet technology to facilitate student access to class materials and to
support intra-class communication. Online Faculty Instructed courses do not require any face-to-face
meetings; however, they may have weekly requirements in the online environment.
2. Full-Online Self-Paced Course (Independent Study)
A Full-Online Self-Paced course will be accessed during the semester via the Internet. These courses
make sole use of Internet technology to facilitate student access to class materials. Online Self-Paced
courses do not require any face-to-face meetings or student to student interaction; however,they may
have weekly requirements in the on-line environment.
3. Online-Enhanced Course
An Online-Enhanced course uses Internet technology to facilitate student access to class materials and
support intra-class communication. These courses require classroom attendance throughout the semester
during the scheduled class meeting times. It is very important that students attend the first scheduled
class to receive these requirements.
Students who wish to register for number 1) or 2) above must have junior or senior class standing, and be
generally computer literate including knowledge of Microsoft word, the independent study requires a minimum
grade point average of 3.0. Exceptions pertaining to 1) and 2) must be approved by VP for Instruction.
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